Richard,
On 20/01/2007, at 7:29 AM, Combs, Richard wrote:
To which I say, Amen! In fact, I can't help but wonder if you or your
supervisor are misinterpreting what's actually required. "Once the
content has been approved it cannot be varied" -- well, changing the
font, leading, left indent, etc., does NOT change the CONTENT.
"Misrepresenting" is a little strong don't you think? Excuse me for
not being sufficiently pedantic, but yes, you're right, and wrong too.
What is the deliverable?
-- A Word doc? (As a .doc, .docx, or .rtf file? On a floppy, CD, DVD,
email attachment, or what?)
-- A PDF? (Created how? With what job options? Fonts embedded? What
zoom
level and view settings on open? Any security settings?)
-- A hard copy? (What size paper? Single-sided or double-sided?
Letterhead? Watermark?)
These issues have been dealt with at the final production stage and
are not being addressed here. The question relates to the initial
stages. The submission of content (i.e. the stuff that is obtained
from the great unwashed) from a wide range of sources (i.e. people,
the unwashed). The sources are going to submit inclusions as Word
documents. It is the desire of the client to reduce the various
problems that have arisen in the past when people gone carte blanche
with their Word formats (various numbering formats, random heading
usage, a wide range of bulleting formats, etc.).
[personal comments snipped]
Admittedly, there is some overlap -- the _relative_ level of a heading
shouldn't change because it's relationship to others in the hierarchy
conveys meaning and thus affects content.
Yes, that is the point. There is a non-trivial acceptance process for
content (i.e. the stuff that is being included in the final document)
that may take several years to complete. During that process the
content may traverse committees, courts, public submission processes,
and be recycled many times before it is signed off. At any stage, for
now, any person can add whatever formats they like and once it has
been approved by a judge the client is not allowed to change the
structure, regardless of whether it fits the rest of the document.
That means even the shape of bullets that were used.
You see, at this level one has relatively little control over some
things. It's not like writing a user manual or typesetting a book.
But to forbid a font change is
indeed crazy.
It is not the changing of fonts that is the issue here. Richard, I
think you have missed the point. But thanks anyway.
"It's my opinion and it's very true."
As all opinions are ;)
Alan
--
Alan T Litchfield, MBus (Hons), MNZCS
AlphaByte: PO Box 1941, Auckland, New Zealand
Publishing systems specialists
http://www.alphabyte.co.nz
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