Diane,
This should go into a FM FAQ somewhere.
Alan
On 27/07/2007, at 6:28 PM, Diane Gaskill wrote:
Michael,
I have seen this MANY times. We are converting to FM at my company
now (finally - thank God) but we have many large (400 to 800 page)
Word docs that contain lots of embedded drawings, screenshots, and
even photos. Documents like this are easily corrupted because Word
has some really bad memory bugs, not to mention the notorius
autonumbering bug - I mean auto-selfrenunbering bug.
Most of the corruption in a Word doc is contained in the last
paragraph mark (that's where all the metadata (file descriptors,
etc) is contained.)) But corruptions can also be contained in
section breaks.
There are a couple of ways to fix the problem. First, the easy
way, although this might not fix it.
1. Launch Word but do not open any files.
2. Using Explorer, locate the file you are having trouble with and
note the file size. Write it down.
3. SINGLE click the file to highlight it. Do NOT double click the
file and open it.
4. With the file highlighted, in Word, select File -> Open. The
Open File dialog box is displayed.
5. In the lower right corner of the dialog box there is a button
that says Open. To the right of the button is a pull down menu.
Expand the menu and select Open and Repair. Word will open the
highlighted file, analyze it, and fix a lot of the corruption.
6. Save the file and then note the file size. If there is a
difference from the original file size, you might have a clean
file. If not, go to the next procedure.
Personal note: You gotta know the Gates & Co KNOWS that Word is a
pile of you-know-what. How many other applications do you know
that have an Open and Repair button. Sheesh.
The hard Way
Well, it's not really hard, just time consuming.
1. Launch Word but don't open any files.
2. Select Tools > Options > File Locations. Note the path to User
Templates.
3. Exit Word. Shut it down compeltely.
4. Go to whereever the path you saw in step 2 takes you and delete
Normal.dot. That's right, delete it. Or, if you have modified it
(that's a big no-no) just move it to another directory.
5. Launch Word again. When Word does not find Normal.dot, it will
build a nice, clean, new one with no corruptions at all.
[If you are fast, you probably know where I am going with this.]
6. Now, create a brand new doc in Word. It will automatically use
the nice, clean, new Normal template. Leave this file open, but do
not save it.
7. Now open your corrupted doc. See the bugs crawling around on
the screen. (ok, ok, I just threw that in for fun).
8. Turn on hidden text (the Paragraph mark in the menu) so that
you can see the paragraph marks.
9. Copy everything in your file EXCEPT the last paragraph mark.
10. Paste that into the clean new Word doc you already have open.
11. Save under a new name. Don't overwrite the corrupted file.
12. Note the file size.
If the above procedure doesnt't reduce the file size a lot, do this:
1. Open another new, clean doc.
2. Open youir original, corrupted file again. In your corrupted
file, delete ALL of the section breaks. The headers and footers
will not work any more because the metada for them is in the
section breaks. You will have to create them all again later.
This could take a while, depending on the size of your doc.
3. Copy everything in your file EXCEPT the last paragraph mark.
4. Paste that into the clean new Word doc you already have open.
5. Save under a new name. Don't overwrite the corrupted file.
6. Note the file size.
7. Attach your original template, ficx the section breaks, and you
should have a clean, uncorrupted file.
For more information go to the Word MVP website http://word.mvps.org/.
Also check out this page on the site:
http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm
The tiele of the page is:
How can I recover a corrupt document or template – and why did it
become corrupt?
Hope this helps.
Diane Gaskill
-----------------------
-----Original Message-----
From: O'Laoghaire Micheal <[EMAIL PROTECTED]>
Sent: Jul 26, 2007 12:34 PM
To: Art Campbell <[EMAIL PROTECTED]>
Cc: [email protected]
Subject: RE: Converted Word file grows enormously
Art,
Thanks for replying.
There is merit in what you say but I have converted quite a
number of
documents with embedded graphics without encountering this problem.
There is sonething unique about this document but I have not been
able
to figure it out.
Regards,
Micheal O'Laoghaire
KBS Documentation
Comverse Inc.
Cambridge, MA.
Tel: (617) 273-5414
-----Original Message-----
From: Art Campbell [mailto:[EMAIL PROTECTED]
Sent: Thursday, July 26, 2007 2:30 PM
To: O'Laoghaire Micheal
Cc: [email protected]
Subject: Re: Converted Word file grows enormously
My first guess would be that there were graphics embedded in the Word
file that are now embedded in the FM file and are being converted
to FM
vector graphics.
The better way to do this is to separate the graphics from Word
before
importing (by saving as an HTML file to spin the graphics files off),
save the Word file as RTF (many people prefer text) and open that
in FM.
Them importing the graphics by reference.
Art
On 7/26/07, O'Laoghaire Micheal <[EMAIL PROTECTED]>
wrote:
I converted a pretty large Word document by opening it in Frame,
first
saving it as a MIF, then saving it as FM The FM file initially
appeared pretty OK. However after I scrolled throug the file
(without
making ANY changes), then saved it, the file grew enormously in
size.
Some specs:
Initial Word document had about 256 pages, a TOC, lots of tables and
embedded graphics Almost everything seemed to make it through the
conversion OK. Perhaps a handful of graphics were dropped.
FILE SIZE (MB)
Original Word file 5.0
MIF File after Conversion 11
FM file from MIF File (initial) 3.1
FM file after a litle scrolling 13
FM file after a little more scrolling 38
Final FM file size ~ 68
I also tried copying/pasting the contents of newly-converted file
into
a 'clean' new file.
The size of that FM File 72 MB
I also tried cnverting the initial Word file to RTF, then converting
the RTF to MIF and FM. However, the results were the same.
The behavior is also very consistent and repeatable.
I have also converted quite a number of other Word docs to Frame
lately without eny evidence of similar problems.
Question:
Has anyone seen this behavior before?
Do you have any ideas of what the possible cause is (other than
"something in the Word file is corrupted"), as well as possible
fixes
and/orworkarounds?
Micheal O'Laoghaire
KBS Documentation
Comverse Inc.
Cambridge, MA.
Tel: (617) 273-5414
--
Art Campbell
[EMAIL PROTECTED]
"... In my opinion, there's nothing in this world beats a '52
Vincent
and a redheaded girl." -- Richard Thompson
No disclaimers apply.
DoD 358
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Alan Litchfield GradDipBus, MBus(Hons), CTT, MNZCS
AlphaByte
PO Box 1941, Auckland, NZ. 1140
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