Hi, Rene, I would suggest the same-name issue could be overcome by establishing a naming convention that indicates the version or date of the graphic in the file name in cases where it's important that the file name be unique.
Regarding the second point: Yes, you would create additional copies at first. Initially, the problem Archive would solve would be locating those graphic files (which now hide in your network's nooks and crannies with paths showing only ellipses) and putting them all in one accessible spot for further action. This is what came to mind when you wrote, "We really need to simplify and find a way to quickly locate and identify the graphics files!" After you have your graphics firmly in hand, then you can define a logical folder structure for their permanent home(s) that suits your purposes in the future. Once you have the actual graphics files in a known and accessible place, then you could, for instance, copy or move the graphic once to a new master folder and have all the books that use that graphic in that form reference the master copy going forward. In other words, you would create some duplication at the outset (unless you go back and delete the originals and point them to the new master folder, too). But you also have a feasible base for single-sourcing repeated graphics in future iterations of your books. It can be formidable to retroactively fix an inherited structure that no longer makes sense or perhaps never really had a clear organizing principle. But you can begin to tame the tiger from here on out, and then chunk out fixing the old stuff, if that really has to be done, as time permits. HTH, Jim ________________________________ From: Rene Stephenson [mailto:rinn...@yahoo.com] Sent: Wednesday, March 05, 2008 3:22 PM To: Pinkham, Jim; framers at lists.frameusers.com Subject: Re: Is there an easy way to manage graphics shared in many FM files? We do have the Archive plugin (LOVE IT) and use it for creating a zip file that we put into our version control and release system. The one beef I have with it is that whatever date you do the archive becomes the date for all the files in the archived folder, so if I have several books with graphic files by the same name, I can't tell which one is truly the latest file after I use Archive. I think you lost me a little, though. I know Archive solves the path problems when it creates the archive folder containing all the files necessary to reproduce the project, but in my mind I'm thinking when I have several books that already share graphics, running this plugin would create additional copies of those graphics rather than creating fewer... What am I missing? Rene ----- Original Message ---- From: "Pinkham, Jim" <jim.pink...@voith.com> To: Rene Stephenson <rinnie1 at yahoo.com>; framers at lists.frameusers.com Sent: Wednesday, March 5, 2008 4:07:09 PM Subject: RE: Is there an easy way to manage graphics shared in many FM files? This at least slightly tangential to your question, Rene, but I've found the Archive plug-in a wonderful tool in pulling graphics and insets in a book that are scattered hither and yon on the network into a single folder tied to that book. From there, you can move, copy, or reuse the graphics in a place or places where you want them to be going forward. -----Original Message----- From: framers-boun...@lists.frameusers.com [mailto:framers-bounces at lists.frameusers.com] On Behalf Of Rene Stephenson Sent: Wednesday, March 05, 2008 1:08 PM To: framers at lists.frameusers.com Subject: OT: Is there an easy way to manage graphics shared in many FM files? Hi All, We have a library of a few dozen books (about 10,000 pages), and many of the files use the same graphics or composites built from shared graphics. We've run upon a challenge, though, in that things have gotten complex enough that we can't always use subfolders to group the graphics in a logical way so that we know where to look to find them. To complicate matters, we have recently endured several rounds of layoffs that have rather drastically diminished our team to just me and a trainer and our boss. :-\ The graphic artist was the last of our casualties. I am now discovering how much our artist was keeping in his head. Now, I know the idea of cataloging or browsing graphics is really probably out of scope for any desktop publishing application, but when you're dealing with graphic-intensive books in FM, with so much content to manage...! We have single-sourced about 75% of the projects, so the text part of the FM files is in manageable condition, thanks to insets, shared files, conditional text, variables, and the like. But the graphics...! Egads! We really need to simplify and find a way to quickly locate and identify the graphics files! I'm wondering whether we could use the source graphics rather than the output files. The source files include CDR, AI, DWG, DXF, and VSD files. All of those were being output to TIFF or JPG for use in FM. I have heard that FM is supposed to import CDR files, but using FM 7.2 I haven't had very good luck (possibly my mistakes). I'm also thinking about file structure in that right now, we have the books grouped by product and the output graphics in the product directories at the same "tree" or path level as the FM files folder for the product. Aren't there some limitations about how long the path can be or how many folders up and down the path between the container doc and the graphic you're inserting that can impact FM ability to display the images? It seems like about 5 of the ..\..\..\ things in the referenced file path causes an issue...? And the other thing that's brewing in my mind is, surely there's some program somewhere that catalogs graphics of various file formats when you provide a path or group of paths for a repository...?? Given the tech market and economic rollercoaster of the last few years, I know I'm not the only writer to find myself in this position. Any insight that any of you can provide would be greatly appreciated! Rene L. Stephenson _______________________________________________ You are currently subscribed to Framers as jim.pinkham at voith.com. Send list messages to framers at lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscribe at lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/jim.pinkham%40voith. com Send administrative questions to listadmin at frameusers.com. Visit http://www.frameusers.com/ for more resources and info.