Hello, The first organising meeting just finished. Attached you should find the meeting notes (org format). Don't hesitate to respond if you have questions / need clarifications.
The next meeting will be Friday 29 September at 20h CET. Primary Agenda item: - discussion of financial organisation of next meeting. Best wishes, Alex Sassmannshausen
* Agenda - Results of the GHM 2017 participants' survey. - Financial results of GHM 2017 - legal structures for managing finances - venue of 2018 GNU Hacker's meeting * Results of the GHM 2017 participants' survey. Result of survey: http://darrington.wattle.id.au/ghm-survey-results.html - 22 participants / 27 attendees - We believe the survey is trustworthy (Cronbach Alpah of 0.81) - high mean is better, low worse. 0 is min, 4 is max. - In general positive feeling: only 2 real low scoring questions (telling) - Lowest scoring was number of talks. + we should put more effort into calling for presentations next year. - Else, question around local transport scored low. + We should consider arranging local transport options (e.g. hire minibus) - Aware this survey (very positive), completed only by people who attended. + Perhaps we can devise another questionnaire for general GNU hackers? - The point was made that lack of diversity can be self-reinforcing: if you don't see people like you speaking at conferences, you are less likely to go there… - Reservations were expressed about the inability of non-attendees to express their dissatisfaction with, e.g., their ability to attend. * Financial results of GHM 2017 Spreadsheet at http://darrington.wattle.id.au/ghm.gnumeric -> Surplus of EUR 1413.50 Large surplus largely due to last minute cancellations and the hotel gracefully not charging us fully for those. * legal structures for managing finances - Reasons for legal entity: + minimise risk for organiser / financial organisation + able to provide tax invoices + increased trust - Reasons against + overkill - FSFE not equipped to provide service. - The Society for Free Culture and Software are an option, with experience, run by chair person of FSFE, Jonas Öberg. - Renewable Freedom Foundation <https://renewablefreedom.org/> - The Commons Conservancy <https://commonsconservancy.org/> - Public Software CIC <https://publicsoftware.eu/> - FSF + perhaps logical choice, as not tangentially related. - Gnunet e.v. or Guix e.v. should only be last resorts. - Possibility to found ghm e.v. + but concerns about admin overhead + tax authority inspections - jdm will transfer the surplus from this year to FSF unless better alternative is provided to him - we will decide on next year's financial structure at next meeting. * venue of 2018 GNU Hacker's meeting + Catonano's Apulia proposal is still present. - still getting information there - Catonano unfortunately did not attend the meeting + grothoff & rocky proposed new venue: - home of modern decentralism - in the jura, Switzerland - house that is used for events such as these - websites at synergiehub.ch - capacity of about 40 in summer - accomodation in dorms & tents - hotel not too far away. - no large meeting room: more like several with capacity of around 20 - unclear what presentation provisions (beamer etc might have to be sourced separately) - 10 EUR per night roughly for space at venue. - accessible by public transport, 1hr from Bern - Decision should be made by christmas + Proposed actions: + delegate someone to collect info on proposed venues from local organisers + decide in a month where we hold it + Questions to be provided in proposal: - exact location known? - overnight cost to stay (cheapest, and hotel-in-area) - cost to the venue - capacity of the venue (largest presentation room, total number of participants) - local contact person(s) - availability (day, night, # days) - can the meeting be self-contained at venue + JMD will send email asking for answers to specific questions for local organisers to respond to. + We will decide on venue after around ~1month has passed since email, in GHM organising meeting. + Marcel will help * Date / Time next meeting OK, next meeting will be Friday 29th 8pm CET, primary agenda item is finance collection. * Update on Videos - Should not take much longer - IT probs have delayed final processing. - videos still with Chris, but hopefully soon with Luca
Alex Sassmannshausen writes: > Hello, > > To confirm, the meeting's preliminary agenda will be: > > - venue of 2018 GNU Hacker's meeting > - legal structures for managing finances > - Financial results of GHM 2017 > - Results of the GHM 2017 participants' survey. > > We should be able to add additional items at the meeting. > > The meeting will take place on Friday 15 September at 20h Central > European Summer Time (22h UTC) in the #ghm channel on Freenode. > > Best wishes, > > Alex Sassmannshausen > > Alex Sassmannshausen writes: > >> Hello, >> >> We will be holding the first organizing meeting for the 2018 GHM on >> Friday 15 September at 20h Central European Summer Time (22h UTC) in the >> #ghm channel on Freenode. >> >> The meeting is open, as agreed at the last GHM. If you are interested, >> drop by. We will decide how to proceed with organisation and further >> meetings at this meeting. >> >> We will at the very least discuss: >> - venue >> - finances (including the means by which we can collect money — Thanks >> Ricardo for starting that conversation, and for everyone who chipped in >> to provide options and thoughts!) >> >> Best wishes, >> >> Alex Sassmannshausen
