Thanks for clarification. Let's initiate poll and I would be happy to organize event at our college.
On 26 June 2019 00:55:47 GMT+05:30, Darshit Shah <[email protected]> wrote: >For the first edition of a GHM in India, I would recommend polling >existing GNU >maintainers and contributors to see which location would be the most >convenient >for the majority of them to attend. > >* Srikar Arepalli <[email protected]> [190625 06:44]: >> >> > > There are several aspects to organising GHM. >> > > >> > > 1. You need to find an auditorium - it need not be fancy, but >> > > somewhere with >> > > an overhead projector and enough seats for everyone. So this >place >> > > whereever it is must be booked well in advance. >> >> We have a big auditorium capable of accommodating 500 participants, >equipped >> with good projector and sound system. Are you aiming for more than >500 >> participants? Along with it we have mini seminar halls and classrooms >all >> equipped with projectors and speakers. >> >Woah woah, hold your horses. A GHM is usually a small and intimate >event. You >should be looking at around 30-35 attendees. Small seminar halls / >classrooms >would work just about fine for such an event. >> >> > > >> > > 2. You need to make arrangements for somewhere for people to eat >and >> > > sleep - either make sure that everyone can get a hotel that suits >> > > them, >> > > or (better) if it can be in the same establishment as the >auditorium, >> > > then it's easier for all concerned. >> >> There are guest rooms for speakers inside the campus. But I need to >check >> how many of them can be accommodated. > >Remember, a GHM is not an event where you have a distinct separation >between >speakers and attendees. Ideally, every attendee contributes to the >event by >speaking about something or the other. > >Not being able to accommodate all attendees would be okay as well. >People can >always find their own accommodations as well. But it would be very >helpful to >make arrangements for a group lunch / dinner for everybody. > >> >> > > >> > > 3. Having made those arrangements, you will need to announce GHM >in >> > > sufficient time in advance. Remember people will have to book >> > > flights etc. >> > > Promoting the event can be one of the most time consuming >aspects! >> > > It's also important that you keep everyone updated after they >have >> > > registered. >> > > >> > > 4. You will need to keep a list of everyone who has registered, >to >> > > attend, >> > > and (if applicable) paid their money. >> >> >> Student members of VGLUG can volunteer for the event and help you. > >As John mentioned, a GHM is not a large event that will require too >many >volunteers. Most attendees can take care of themselves. You don't need >to spend >any extra money on banners / flyers or printed schedules. Although it >is >important to have 1-2 people who take full responsibility of the event >and are >living in the same region as where the event is taking place. >> >> >> > > 5. In the past, we have offered financial assistance to people >who >> > > cannot otherwise attend. Applications must be considered, >> > > approved etc. >> >> It will help students, if not completely free, atleast giving them >some >> discount might attract more students. > >Ideally, a GHM involves very minimal costs that need to be recovered >from the >attendees. A GNU Hackers' Meet is an event to foster community binds >among >existing GNU maintainers and contributors. So, attracting people not >already >involved within GNU is not an important criteria. > >Of course, we would like to make it possible for more contributors to >attend >irrespective of their financial situations. So such assistance should >mostly go >towards making sure that they can attend the meet. > >> >> > > >> > > 6. You will need to organise the talks. Who is talking about >what, >> > > and >> > > for how long? >> >> VGLUG volunteers/Student volunteers can help you. >> >> Can I know theme of talks, will they be of help to undergraduate and >> graduate students? >> > >There is no specific theme to the talks. > >* It could be something to do with the social or philosophical aspects >of GNU. >* A new project someone is hacking on that they want to share with the >others. >* An update to an existing project that the contributor thinks deserves >more >attention >* A call for action on some subject that is important to GNU. > > >It really could be anything. The talks however would not generally be >geared >towards an arbitrary audience. Instead, they're made for consumption by >existing contributors to GNU software. > >And oh, I'm not sure if John has mentioned this in his previous mail, >but you >should also try to ensure that the talks are recorded and shared >publicly at a >later date for others to watch. > >-- >Thanking You, >Darshit Shah >PGP Fingerprint: 7845 120B 07CB D8D6 ECE5 FF2B 2A17 43ED A91A 35B6 -- Sent from my Android device with K-9 Mail. Please excuse my brevity.
