Bill: As part of documenting what GNHLUG does in applying for non-profit status, we need to document our "budgets" for the past three years. That's a bit difficult for an organization that's avoided the actual passing of money, but the folks at the Franklin Pierce Law Center suggested a couple of ways we should document what we've done:
1. A cash budget: any actual expenses spent by the groups co-ordinators. So, if you threw a couple extra stickers into an order so you'd have something to raffle, or bought a USB stick to raffle at a meeting, or bought a case of soda or a box of cookies, that's actual cash contributions to document. 2. A time budget: as a separate perspective on the workings of GNHLUG, we'd like to document the amount of time that the members donated in service to the organization. We're not claiming this time as deductible donations (that's apparently not allowed) but as a documentation of what the group's members render as service by the organization. So, I'd like you to think about making some estimates, perhaps on a monthly basis, of the amount of time you donate in service to the organization: - locating speakers - creating and distribution announcements - reserving the room - updating the web site - passing on information to the group (from publishers, for example) - MC'ing the meetings - recording the meetings, posting the recordings - posting notes and follow-ups to the meeting 3. Similarly, we'd like to document the time and effort donated by our speakers: preparing a presentation, making up handouts, delivering the presentations are all efforts that need to be documented. Finally, as part of our narrative we'd like to provide the concrete results of our work: handouts from the meetings, printouts of slides, pictures, videos or recordings of our events. I'll be trying to assemble the same information for CentraLUG, RubySIG and some of the other events. Ben and Heather volunteered to pull this stuff together for Seacoast, MonadLUG and Nashua's groups. I'd welcome your thoughts on how we might assemble all of this information. cc: gnhlug-org -- Ted Roche Ted Roche & Associates, LLC http://www.tedroche.com _______________________________________________ gnhlug-org mailing list gnhlug-org@mail.gnhlug.org http://mail.gnhlug.org/mailman/listinfo/gnhlug-org/
