Bengt Thuree wrote:
Another thing...
How are your Puttogether chapters arranged? What is the pre-requisite>?
That is what transactions are required when you start your chapters?
I don't fully understand the question, and wasn't going to worry about
the logistics (I have paid no attention to id tags with underscores thus
far) until I was happy with the content.
I ensure that the first thing I do in Puttogether is to load the last
saved one from the previous chapter...
I'll read up on these, I'm sure it won't be difficult. I'll try and
remember to give you a heads up when I deal with that aspect.
You starting from scratch or?
No. The original is quite good. I'm just cleaning up some language,
formatting, documenting new features and expanding on things a little.
Something on the order of this _incomplete_not_even_spell_checked patch
(speak up if you don't think I'm on the right track!).
Index: ch_bus_ar.xml
===================================================================
--- ch_bus_ar.xml (revision 13791)
+++ ch_bus_ar.xml (working copy)
@@ -12,27 +12,27 @@
-->
<chapter id="chapter12">
<title>Accounts Receivable</title>
- <para>Accounts Receivable (or A/R) refers to products or services provided by the company on credit for which payment has not yet been received.</para>
+ <para>Accounts Receivable (or A/R) refers to products or services provided by your company for which payment has not yet been received.</para>
<sect1 id="bus_ar_overview1">
<title>Overview of Business Features</title>
- <para>The accounting needs of a business can be quite different from that of a person. Businesses have customers that owe money, vendors which are owed money, employee payroll, more complex tax laws, etc. GnuCash offers some business oriented features to help facilitate these needs.</para>
- <para>Accounts Receivable (A/R) and Accounts Payable (A/P) are used by businesses to record sales for which they are not immediately paid, or to record bills that they have received, but might not pay until later. These types of accounts are used primarily when you've got a lot of bills and receipts flowing in and out, and don't want to lose track of them just because you don't pay/get paid right away. For most home users, A/R and A/P are too complicated and confusing to be worth the effort.</para>
+ <para>The accounting needs of a business are quite different from that of a person. Businesses have customers that owe money, vendors which are owed money, employee payroll, more complex tax laws, etc. GnuCash offers business oriented features to facilitate these needs.</para>
+ <para>Accounts Receivable (A/R) are used by businesses to record sales for which they are not immediately paid. Accounts Payable (A/P) record bills that they have received, but might not pay until later. These types of accounts are used primarily when you have a lot of bills and receipts flowing in and out, and do not want to lose track of them just because you do not pay or get paid right away. For most home users, A/R and A/P are too complicated to be worth the effort.</para>
</sect1>
<sect1 id="bus_ar_concepts1">
<title>Basic Concepts</title>
- <para>Accounts Receivable (or A/R) refers to products or services provided by the company on credit for which payment has not yet been received. This is represented on the balance sheet as an asset, because the expectation is that you will receive payment soon.</para>
+ <para>Accounts Receivable (or A/R) refers to products or services provided by your company for which payment has not yet been received. This is represented on the balance sheet as an asset, because the expectation is that you will receive payment soon.</para>
</sect1>
<sect1 id="bus_ar_setup1">
<title>Initial Setup</title>
- <para>To setup GnuCash to work with handling accounts receivable for a company, there are 2 preliminary things that must be done. The first thing to do is to build an appropriate Account Hierarchy and the second is to register the company in GnuCash.</para>
+ <para>To set up GnuCash to handle accounts receivable for a company two preliminary things must be done. The first is to build an appropriate Account Hierarchy and the second is to register the company in GnuCash.</para>
<sect2 id="bus_ar_setupacct2">
<title>Account Setup</title>
- <para>There are many different ways to setup a business account hierarchy. You can start with the Business Accounts setup which is available from the New Account druid, or you could build one manually. To access the prebuilt Business Accounts, start GnuCash and click on <guimenu>File</guimenu> -> <guimenu>New File</guimenu> and proceed until you see the list of available accounts, select Business Accounts.</para>
- <para>Most likely, the prebuilt Business Account hierarchy will exactly meet your needs, however it should be close enough that it is recommended you begin with it. You may need adjust some accounts manually for it to function well with your particular situation, but the defaults should be adequate for many situations.</para>
- <para>Accounts Receivable (or A/R) refers to products or services provided by the company on credit for which payment has not yet been received. This is represented on the balance sheet as an asset, because the expectation is that you will receive payment soon. To use GnuCash's integrated accounts receivable system, you must first setup an account (usually a sub-account under Assets) defined with account type <emphasis>A/Receivable</emphasis>. It is within this account that the integrated A/R system will place transactions.</para>
+ <para>There are many different ways to set up a business account hierarchy. You can start with the Business Accounts setup which is available from the New Account Hierarchy druid, or you could build one manually. To access the prebuilt Business Accounts, start GnuCash and click on <guimenu>File</guimenu> -> <guimenu>New File</guimenu> and proceed until you see the list of available accounts, select Business Accounts.</para>
+ <para>The prebuilt Business Account hierarchy will not meet your needs exactly. It should be close enough that it is recommended you begin with it. You will need make adjustments for the hierarchy to function well with your particular situation. The defaults should be adequate for many situations.</para>
+ <para>Accounts Receivable (or A/R) refers to products or services provided by the company on credit for which payment has not yet been received. This is represented on the balance sheet as an asset, because you expect to receive payment soon. To use GnuCash's integrated accounts receivable system, you must first set up an account (usually a sub-account under Assets) defined with account type <emphasis>A/Receivable</emphasis>. It is within this account that the integrated A/R system will place transactions.</para>
<literallayout>
Basic A/R Account Hierarchy:
@@ -43,77 +43,96 @@
-Sales
</literallayout>
- <para>You will need to add additional asset, expense, and income accounts to this hierarchy for it to be useful. But, the most important aspects of this hierarchy are the use of an income account and the Accounts Receivable asset account, with account type set to <emphasis>A/Receivable</emphasis>.</para>
+ <para>You need to add additional asset, expense, and income accounts to this hierarchy for it to be useful. The important aspects of this hierarchy are the use of an income account and the Accounts Receivable asset account, with account type set to <emphasis>A/Receivable</emphasis>.</para>
<note>
- <para>You do not need to create an individual A/R account for each customer. GnuCash will keep track of customers internally and provides reports per-customer based on the internal tracking.</para>
+ <para>You do not need to create an individual A/R account for each customer. GnuCash keeps track of customers internally and provides per-customer reports based on the internal tracking.</para>
</note>
</sect2>
<sect2 id="bus_ar_setupcname2">
- <title>Register Your Company</title>
- <para>After you have built your account structure, you will want to register the GnuCash file as belonging to your company. To do so, add your Business Name, Address and GST number. Click on <guimenu>File</guimenu> -> <guimenu>Properties</guimenu>. Type the Business name and address, add an empty line and add the GST number: <quote>GST: 1234-5678RT</quote>. Click <guilabel>OK</guilabel>.</para>
+ <title>Company Registration</title>
+ <para>After you have built the account structure, register the GnuCash file as belonging to your company. To register your company, select <guimenu>File</guimenu> -> <guimenu>Properties</guimenu>:</para>
+
+ <itemizedlist>
+ <listitem>Enter the name of your company along with contact information such as your phone number, fax number, e-mail address and website URL.</listitem>
+ <listitem>Enter your company's tax payer id number in the <guilabel>Company ID</guilabel> field.</listitem>
+ <listitem>Select default tax tables applicable to your most common customers and vendors. Tax tables are described later in the chapter.</listitem>
+ </itemizedlist>
</sect2>
</sect1>
<sect1 id="bus_ar_components1">
<title>System Components</title>
- <para>GnuCash has an integrated accounts receivable system. The transactions generated by the A/R system will be placed within the Accounts Receivable account, as a record of what occurs, but you do not directly work within this account. Rather, you will principally be working with the 4 integrated GnuCash A/R application components, available from the sub-menu <guimenu>Business</guimenu> -> <guimenu>Customers</guimenu>. These 4 application components are:</para>
+ <para>GnuCash has an integrated accounts receivable system. The transactions generated by the A/R system are recorded within the Accounts Receivable account. You generally do not work directly with this account. You generally work with the four integrated GnuCash A/R application components available through the <guimenu>Business</guimenu> -> <guimenu>Customers</guimenu> sub-menu. These four components are:</para>
<itemizedlist>
<listitem>
<para><guilabel>Customers</guilabel> are people or companies to whom you sell products or services on credit.</para>
</listitem>
<listitem>
- <para><guilabel>Invoices</guilabel> represent the physical invoice you send to a customer, requesting payment. This invoice contains an itemized list of things you sold.</para>
+ <para><guilabel>Invoices</guilabel> represent the physical invoice you send to a customer to request payment. This invoice contains an itemized list of things you sold.</para>
</listitem>
<listitem>
- <para><guilabel>Jobs</guilabel> (optional) is where you register Customer Jobs, a grouping mechanism by which you can group invoices to a particular customer.</para>
+ <para><guilabel>Jobs</guilabel> (optional) is where you register Customer Jobs. Jobs are a mechanism by which you can group multiple invoices to a particular customer.</para>
</listitem>
<listitem>
- <para><guilabel>Process Payments</guilabel> is where you register money payments from a customer to your company.</para>
+ <para><guilabel>Process Payments</guilabel> is used to register payments you received from a customer.</para>
</listitem>
</itemizedlist>
- <para>In the next 4 sections of this chapter, the above 4 application components will be introduced.</para>
+ <para>The following sections introduce the individual components in more detail.</para>
</sect1>
<sect1 id="bus_ar_customers1">
<title>Customers</title>
- <para>Customers are people of companies to whom you sell goods or services. They must be registered within the A/R system.</para>
+ <para>Customers are people or companies to whom you sell goods or services. They must be registered within the A/R system.</para>
<sect2 id="bus_ar_custnew2">
<title>New</title>
- <para>To register a new customer, enter the menu <guimenu>Business</guimenu> -> <guimenu>Customer</guimenu> -> <guimenu>New Customer</guimenu>. Fill in the appropriate billing address for the customer, such as Company Name, Address, Phone, Fax, etc. Below is a list of the other options: </para>
+ <para>To register a new customer, enter the menu <guimenu>Business</guimenu> -> <guimenu>Customer</guimenu> -> <guimenu>New Customer</guimenu>. Fill in customer information, such as Company Name, Address, Phone, Fax, etc. Below is a list of the other options: </para>
<itemizedlist>
<listitem>
- <para><guilabel>Identification - Customer Number</guilabel> - can be any number you would like to use to refer to this customer, or you may leave it blank and a number will be chosen automatically.</para>
+ <para><guilabel>Identification - Customer Number</guilabel> - can be any number by which you would like to refer to this customer. You may leave it blank and a number will be chosen automatically.</para>
</listitem>
<listitem>
- <para><guilabel>Identification - Active</guilabel> - this check box is used to differentiate active customers from inactive ones, useful for when you have many past customers, and you want to see only the active.</para>
+ <para><guilabel>Identification - Active</guilabel> - this check box differentiates active customers from inactive ones. This is useful when you have many past customers, and you want to see only those marked active.</para>
</listitem>
<listitem>
- <para><guilabel>Billing Address - Name</guilabel> - this is the contact name of the person to receive the bill.</para>
+ <para><guilabel>Billing Address - Name</guilabel> - is the contact name of the person to receive the invoices.</para>
</listitem>
<listitem>
- <para><guilabel>Notes</guilabel> - you can enter any text you would like to in this area, additional commentaries about this customer.</para>
+ <para><guilabel>Notes</guilabel> - you can enter any text you would like to in this area to record additional comments about the customer.</para>
</listitem>
<listitem>
- <para><guilabel>Billing Information - Currency</guilabel> - here you can specify what the default billing currency will be.</para>
+
+ <para><guilabel>Billing Information - Currency</guilabel> - specifies the default billing currency.</para>
</listitem>
<listitem>
- <para><guilabel>Billing Information - Terms</guilabel> - here you can specify what the default billing terms will be for this customer. These terms must be preregistered using <guimenu>Business</guimenu> -> <guimenu>Billing Terms</guimenu>.</para>
+ <para><guilabel>Billing Information - Terms</guilabel> - specifies the default billing terms for this customer. Billing terms must be preregistered using <guimenu>Business</guimenu> -> <guimenu>Billing Terms Editor</guimenu>.</para>
</listitem>
<listitem>
- <para><guilabel>Billing Information - Tax Included</guilabel> - this specifies whether tax has already been included in the invoice. You can choose <guilabel>Yes</guilabel>, <guilabel>No</guilabel>, or <guilabel>Use Global</guilabel>. Yes means that the tax is already included in the invoice, No means tax has not been included in the invoice, and Use Global means to use the global tax (Derek?).</para>
+ <para><guilabel>Billing Information - Discount</guilabel> - gives the customer a default percentage based discount at the time of invoice creation. Enter a value from 0 to 100.</para>
</listitem>
<listitem>
- <para><guilabel>Billing Information - Tax Table</guilabel> - this allows you to specify a specific preregistered tax table to apply to invoices to this customer. Tax tables must be registered from the menu item <guimenu>Business</guimenu> -> <guimenu>Tax Table</guimenu>.</para>
+ <para><guilabel>Billing Information - Credit Limit</guilabel> - stores the maximum credit you are willing to extend to the customer. This field is for your reference purposes only. GnuCash does not use the value.</para>
</listitem>
+
<listitem>
- <para><guilabel>Shipping Address</guilabel> - if the customers shipping address is different from the billing address, you can enter this information in the third and final windows tab entitled <guilabel>Shipping Address</guilabel>.</para>
+ <para><guilabel>Billing Information - Tax Included</guilabel> - this specifies whether nor not tax is included in invoice amounts by default. You can choose <guilabel>Yes</guilabel>, <guilabel>No</guilabel>, or <guilabel>Use Global</guilabel>.
+ <itemizedlist>
+ <listitem><guilabel>Yes</guilabel> means that the tax is already included in amounts on invoices.</listitem>
+ <listitem><guilabel>No</guilabel> means tax is not included.</listitem>
+ <listitem><guilabel>Use Global</guilabel> means to use the setting made in the global preferences accessible through <guimenu>Edit</guimenu> -> <guimenu>Preferences</guimenu>.</listitem> </itemizedlist>
+ </para>
</listitem>
+ <listitem>
+ <para><guilabel>Billing Information - Tax Table</guilabel> - specifies a default tax table to apply to invoice line items. Tax tables must be registered from the <guimenu>Business</guimenu> -> <guimenu>Tax Table Editor</guimenu> menu item.</para>
+ </listitem>
+ <listitem>
+ <para><guilabel>Shipping Address</guilabel> - if the customer's shipping address is different from the billing address, enter this information in the third tab entitled <guilabel>Shipping Address</guilabel>.</para>
+ </listitem>
</itemizedlist>
<para>This is what the New Customer registration window looks like:</para>
@@ -136,7 +155,7 @@
<sect2 id="bus_ar_custfind2">
<title>Find and Edit</title>
- <para>To search for a preexisting customer, use the <guimenu>Business</guimenu> -> <guimenu>Customers</guimenu> -> <guimenu>Find Customers</guimenu> application. From the results of the search, you can select a customer to edit, or view.</para>
+ <para>To search for an existing customer, use the <guimenu>Business</guimenu> -> <guimenu>Customers</guimenu> -> <guimenu>Find Customer</guimenu> window. You select a customer to <guilabel>View/Edit</guilabel> from the results of the search. This window is also used to look up customers when creating invoices and processing payments.</para>
<screenshot id="bus_ar_custfind">
<mediaobject>
@@ -154,37 +173,41 @@
</mediaobject>
</screenshot>
+ <para>If many customers match the search criteria you provide, the search can be refined by running an additional search within the current results. The current result set is searched when the <guilabel>Refine Current Search</guilabel> radio button is selected. In fact, GnuCash selects this option for you after you run the initial search.</para>
+
+ <para>If the customer you are searching for does not match the supplied search criteria, change the search criteria, click the <guilabel>New Search</guilabel> radio button and then the <guilabel>Find</guilabel> button. The relevant step is the <guilabel>New Search</guilabel> selection. If the customer is not in the result of the original search, and you only search within this set, the customer cannot be found, regardless of new search criteria.</para>
+
<note>
- <para>To return a list of all registered active customers, set the search criterion to "matches regex", and place a single dot "." in the text field area. Then, click <guibutton>Find</guibutton>. The regular expression "." means to match anything.</para>
+ <para>To return a list of all registered active customers, set the search criterion to <guilabel>matches regex</guilabel>, and place a single dot "." in the text field area. Make sure <guilabel>Search only active data</guilabel> is checked, then click <guibutton>Find</guibutton>. The regular expression "." means to match anything.</para>
</note>
-
+
</sect2>
</sect1>
<sect1 id="bus_ar_invoices1">
<title>Invoices</title>
- <para>An invoice is the paperwork you send to a customer requesting payment for a product or services rendered. GnuCash can be used to generate and track invoices.</para>
+ <para>An invoice is the paperwork you send to a customer to request payment for products or services rendered. GnuCash can generate and track invoices.</para>
<sect2 id="bus_ar_invoicenew2">
<title>New</title>
- <para>To send an invoice to a customer you must first create a new invoice. This is accomplished using the application available at <guimenu>Business</guimenu> -> <guimenu>Customers</guimenu> -> <guimenu>New Invoice</guimenu>. The New Invoice window should be filled in appropriately:</para>
+ <para>To send an invoice to a customer you must first create a new invoice. To create an invoice use <guimenu>Business</guimenu> -> <guimenu>Customers</guimenu> -> <guimenu>New Invoice</guimenu>. The New Invoice window must be filled in appropriately:</para>
<itemizedlist>
<listitem>
- <para><guilabel>Invoice Info - Invoice ID</guilabel> - the identification number of this invoice (IE: your internal number for this invoice). If you leave it blank, a number will automatically be generated for it.</para>
+ <para><guilabel>Invoice Information - Invoice ID</guilabel> - the identification number of this invoice. This is your internal number for this invoice. If you leave it blank, an invoice number will be generated automically.</para>
</listitem>
<listitem>
- <para><guilabel>Invoice Info - Date Opened</guilabel> - the date this Invoice was created.</para>
+ <para><guilabel>Invoice Information - Date Opened</guilabel> - the date this Invoice was created.</para>
</listitem>
<listitem>
- <para><guilabel>Billing Info - Customer</guilabel> - the customer who is to receive this invoice.</para>
+ <para><guilabel>Billing Information - Customer</guilabel> - the customer who is to receive this invoice. Use the <guilabel>Select</guilabel> button to access the <guilabel>Find Customer</guilabel> window described in the previous section. When you have looked up the customer to be invoiced, click the <guilabel>Select</guilabel> in the search window to select the customer.</para>
</listitem>
<listitem>
- <para><guilabel>Billing Info - Job</guilabel> (optional) - the customer job to associate with this invoice.</para>
+ <para><guilabel>Billing Information - Job</guilabel> (optional) - associates the new invoice with a customer job. Customer jobs are described in the following section.</para>
</listitem>
<listitem>
- <para><guilabel>Billing Info - Billing ID</guilabel> - this is the customer's PO Number or other "customer reference number" that you should use to identify your invoices to this customer (and job, if you have one).</para>
+ <para><guilabel>Billing Information - Billing ID</guilabel> - this is the customer's PO Number or other "customer reference number". You should use it to identify your invoices to this customer (and job, if you have one).</para>
</listitem>
<listitem>
- <para><guilabel>Billing Info - Terms</guilabel> - the payback terms agreement for this invoice, a list of preregistered terms is available within the pop up menu.</para>
+ <para><guilabel>Billing Information - Terms</guilabel> - the payback terms agreement for this invoice. A list of registered terms is available within the pop up menu. If you specified a default value for the selected customer, this field is initialized with the default.</para>
</listitem>
</itemizedlist>
@@ -204,12 +227,12 @@
</mediaobject>
</screenshot>
- <para>Once you fill in all the information for the new invoice, you will be presented with the <guilabel>Edit Invoice</guilabel> window.</para>
+ <para>When you click the <guilabel>OK</guilabel> button, the <guilabel>Edit Invoice</guilabel> window opens.</para>
</sect2>
<sect2 id="bus_ar_invoiceedit2">
<title>Edit</title>
- <para>From the Edit Invoice window you can enter an itemized list of things you sold on this invoice in a manner similar to how the account register works.</para>
+ <para>From the Edit Invoice window you can enter an itemized list of things you sold on this invoice, in a manner similar to how the account register works.</para>
<screenshot id="bus_ar_invoiceedit">
<mediaobject>
<imageobject>
@@ -226,62 +249,71 @@
</mediaobject>
</screenshot>
- <para>There are 15 columns in the Invoice Entries area:</para>
+ <para>There are 15 columns in the <guilabel>Invoice Entries</guilabel> area:</para>
<itemizedlist>
<listitem>
- <para><guilabel>Date</guilabel> - The date this item was sold</para>
+ <para><guilabel>Date</guilabel> - The date this item was sold.</para>
</listitem>
<listitem>
- <para><guilabel>Invoiced?</guilabel> - <guilabel>X</guilabel> means the item is attached to this invoice, an empty box means the item is not attached to this invoice. If the box is empty you can attach the item to the invoice by first selecting the item row and then clicking in this box.</para>
+ <para><guilabel>Invoiced?</guilabel> - <guilabel>X</guilabel> means the item is attached to this invoice, an empty box means the item is not attached to this invoice. If the box is empty you can attach the item to the invoice by first selecting the item row and then clicking in this box. The item is attached for you when you proceed to the next line item.</para>
</listitem>
<listitem>
- <para><guilabel>Description</guilabel> (optional) - what the item is called</para>
+ <para><guilabel>Description</guilabel> (optional) - is what the item or service is called.</para>
</listitem>
<listitem>
- <para><guilabel>Action</guilabel> (optional) - user defined field. Can place Cost Center info here, or use one of the 3 predefined actions, Hours, Material, or Project.</para>
+ <para><guilabel>Action</guilabel> (optional) - is user defined field. You can place Cost Center information here, or use one of the 3 predefined actions, Hours, Material, or Project.</para>
</listitem>
<listitem>
- <para><guilabel>Income Account</guilabel> - which income account is credited with this income</para>
+ <para><guilabel>Income Account</guilabel> - selects which income account is credited with this income.</para>
</listitem>
<listitem>
- <para><guilabel>Quantity</guilabel> - how many of the items you sold</para>
+ <para><guilabel>Quantity</guilabel> - tracks how many of the items you sold.</para>
</listitem>
<listitem>
- <para><guilabel>Unit Price</guilabel> - the unit price of the item</para>
+ <para><guilabel>Unit Price</guilabel> - is the unit price of the item.</para>
</listitem>
<listitem>
- <para><guilabel>Discount Type</guilabel> - type of discount, monetary value ($) or percentage (%)</para>
+ <para><guilabel>Discount Type</guilabel> - is type of discount, a monetary value ($) or a percentage (%). You can click the field to toggle between the discount types.</para>
</listitem>
<listitem>
- <para><guilabel>Discount How</guilabel> - the discount can be computed after the tax is applied (<guilabel>></guilabel>), before the tax is applied(<guilabel><</guilabel>), or the discount and tax can be applied to the pretax value (<guilabel>=</guilabel>)</para>
+ <para><guilabel>Discount How</guilabel> - the discount can be computed as follows:</para>
+ <itemizedlist>
+ <listitem><guilabel>></guilabel> means the discount applies after tax.</listitem>
+ <listitem><guilabel><</guilabel> means the discount applies before tax.</listitem>
+ <listitem><guilabel>=</guilabel> means both discount and tax are applied to the pretax value.</listitem>
+ </itemizedlist>
</listitem>
<listitem>
- <para><guilabel>Discount</guilabel> (optional) - total discount (in monetary units or percentage, depending on <guilabel>Discount Type</guilabel>. You can leave blank for no discount.</para>
+ <para><guilabel>Discount</guilabel> (optional) - is the total discount, in monetary units or percentage, depending on <guilabel>Discount Type</guilabel>. You can leave blank for no discount. Any default discount you specified for the customer will be automatically entered for each new item.</para>
</listitem>
<listitem>
- <para><guilabel>Taxable?</guilabel> - is this item taxable? <guilabel>X</guilabel> means yes, a blank field means no.</para>
+ <para><guilabel>Taxable?</guilabel> - is this item taxable? <guilabel>X</guilabel> means yes, a blank field means no. You can click the field to toggle the setting.</para>
</listitem>
<listitem>
- <para><guilabel>Tax Included?</guilabel> - has the tax already been included in the unit price? <guilabel>X</guilabel> means yes, a blank field means no. For example, if there is 1 item of $100 with a tax of 5%, if Tax Included is empty then subtotal = $100 and tax = $5, whereas if Tax Included is true, then subtotal = $95 and tax = $5</para>
+ <para><guilabel>Tax Included?</guilabel> - has the tax already been included in the unit price? <guilabel>X</guilabel> means yes, a blank field means no. For example, if there is 1 item of $100 with a tax of 5% then:</para>
+ <itemizedlist>
+ <listitem>If Tax Included is empty, then subtotal = $100 and tax = $5.</listitem>
+ <listitem>If Tax included is set (<guilabel>X</guilabel>), then subtotal = $95 and tax = $5.</listitem>
+ </itemizedlist>
</listitem>
<listitem>
- <para><guilabel>Tax Table</guilabel> (optional) - this is a pop up menu of all the available tax tables. If you set the item as taxable then this tax table is used to compute the amount of tax.</para>
+ <para><guilabel>Tax Table</guilabel> (optional) - this is a pop up menu of all the available tax tables. If you make the item taxable, then this table is used to compute the amount of tax. The tax table determines tax percentages and the accounts to which tax is charged.</para>
</listitem>
<listitem>
- <para><guilabel>Subtotal</guilabel> (uneditable) - computed subtotal for this item (less tax)</para>
+ <para><guilabel>Subtotal</guilabel> (uneditable) - is the computed subtotal for this item (less tax).</para>
</listitem>
<listitem>
- <para><guilabel>Tax</guilabel> (uneditable) - computed tax for this item</para>
+ <para><guilabel>Tax</guilabel> (uneditable) - is the computed tax for this item.</para>
</listitem>
</itemizedlist>
- <para>When you have finished entering all the items, <guilabel>Post</guilabel> the invoice.</para>
+ <para>When you have finished entering all the items, you can <guilabel>Post</guilabel> and print the invoice.</para>
</sect2>
<sect2 id="bus_ar_invoicepost2">
<title>Post</title>
- <para>When you have finished editing an invoice and are ready to print you must <guilabel>Post</guilabel> the invoice. You do not have to post the invoice immediately, and in fact you should only post the invoice when you are ready to print it. Posting an invoice will place the invoice transactions into an accounts receivable account. The Post Invoice window will appear asking you to enter the Post Date, the Due Date, a Description, and Post to Account (from which you can select from a list of A/Receivable accounts).</para>
+ <para>When you finish editing an invoice and are ready to print you must <guilabel>Post</guilabel> the invoice. The invoice does not have to be posted immediately. In fact you should only post the invoice when you are ready to print it. Posting an invoice places the transactions into an accounts receivable account. The Post Invoice window appears and asks you to enter the Post Date, the Due Date, a Description, and Post to Account. You can select the Post to Account from a list of A/Receivable accounts).</para>
<screenshot id="bus_ar_invoicepost">
<mediaobject>
<imageobject>
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