Hello Geert,
Thanks for your reply. I now realize that the assignment to multiple
invoices was working all along but I got confused by the order of
invoices. Payments are indeed assigned to the oldest invoice first but
according to an order that is not the invoice number order (in a given
day) nor the order in which I posted the invoices. Anyway, I have been
able to assign all payments.
I will file an enhancement request for this problem of ordering of
invoices in the Process Payment > Document and I will also explain the
problem that I had.
I did not import transactions but I started with Gnucash 2.6.19 (Ubuntu
18.04), entered invoices and payments then switched recently to Gnucash
3.3 (Ubuntu 18.10). Maybe that changed the order of invoices in a given
day, although I unposted and posted again the invoices in the correct
order (invoice number number).
Regards,
Wail
On 31/10/2018 10:21, Geert Janssens wrote:
Op zaterdag 27 oktober 2018 20:24:47 CET schreef wail:
Hello,
I have a list of invoices and a list of payments and I'm trying to assign
payments to invoices (I'm using Gnucash 3.3 on Ubuntu 18.10).
The problem is that my client pays sums that are not related to invoices,
e.g. invoices would be $4 $5 $3 $6 while payments would be $2 $6 $2 $3 $5.
So I need to assign a payment to two or three invoices.
I just want to assign each payment to the oldest unpaid invoice(s).
I was able to add a few payments to multiple invoices then it stopped
working, that is, if I select two payments in the "Process payment" window
and click ok, then only the last selected invoice will receive the payment.
Is the payment amount big enough to cover the two invoices ? I'd have to
verify how GnuCash orders preselected invoices. I *thought* however that if
you don't select invoices at all GnuCash will automatically assign the payment
to oldest invoices first.
If I edit the payment again, only one invoice is selected.
That makes sense as only one invoice received the payment as to your previous
statement.
That may be unrelated but sometimes the right click menu on a transaction
shows "edit payment" and sometimes it shows "assign as payment" instead
(typically after I edit the payment once and it gets split).
This is intentional and has meaning:
If the context menu shows "Edit payment" that means this transactions has
already been (partly) assigned to an invoice. If you choose to click "Edit
payment" you are effectively telling GnuCash you want to *change* this
existing assignment. Hence GnuCash will open the process payment window with
the existing assignment reconfigured, ready for you to make changes. This can
be a bit tricky to do.
On the other hand if the contet menu "Assign as payment", this means GnuCash
is unaware this transaction is related to a business payment and allows you to
assign it to a customer (and optionally a preferred invoice.
How do you enter the payment transactions themselves in gnucash ? Do you
import them or create them by hand ?
Also, in the "Process payment" window, when there are multiple invoices for
a given date, the list of invoices does not always appear in order of
invoices number. The list is ordered by Date but it would be better if it
could be ordered by invoice number in a given date.
That will need some programming to get fixed. Can you file an enhancement
request for this in bugzilla [1] ?
[1] Refer to http://wiki.gnucash.org/wiki/Bugzilla on how to use our bug
tracker
Regards,
Geert
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