Hello!
I am using GnuCash 2.6.12 for my projects and I am a bit puzzled about
how to manage funds with it in a way that makes sense.
I am not an accountant, and not very familiar double-entry bookholding,
maybe that's why I seem to not find a good way to do it. Maybe someone
of you can help me through this.
I will describe my question/problem with an imaginary simple example
accounting scenario:
Payment received EUR 300:
I book under "Income" one payment as two bookings because I did not
figure out how to make split bookings.
I book from the company income account into two sub-accounts of the
company assets fund account:
1. booking: Material XY 200 EUR company income account--to--> Company
fund Material XY sub-account
2. booking: Material AB 100 EUR company income account--to---> Company
fund Material AB sub-account
--------------------
total 300 EUR in company fund account altogether
======
The account structure looks like that:
- Company fund account/assets:
- Material XY sub-account
- Material AB sub-account
This way I can see how much money is in each asset fund for each
material, that was paid for by a customer. I need to save up this money
separately, to be able to see how much money is there to transfer it
when necessary.
I like using reports to keep an overview, especially the "profit&loss"
reports, that I customized to my needs.
So how do I show in the report that money had been taken out of the
companies liquidity to be saved for further purchases?
Until now, as a further step, I booked the Material XY income also an an
expense.
So I book it like that:
1. booking: Company fund account 300 EUR Material XY ------> expenses
category "material fund"
2. booking: Company fund account 300 EUR Material AB ------> expenses
category "material fund"
----------
300 eur in expenses category"material fund"
The 300 EUR are visible when I open the material XY fund sub-accounts
under "assets", since the 300 expenses where taken from the
"parent-folder" company account asset fund.
But in the report, it then appeared as a "loss", which means it is taken
out of the companies profit for the period shown.
I don't find this way very elegant and was wondering if there is a
better way to book or make a report including this.
Thanks for your consideration and time, I hope I could describe it in a
way that makes some sense.
Best wishes,
Sabine
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