On 9/25/2019 9:49 AM, Derek Atkins wrote:
Nope, this is handled by Employee Expense Vouchers. If you have
anemployee card, when you enter an expense you can mark it as Cash or
Card,which dictates whether to reimburse the employee or put it on
a(corporate) credit card. Multiple employees can "share" the CC account.
You have described YOUR business/organization. I assure you that there
are others (including one for which I am treasurer) that work the way I
described. The treasurer (or in a large organization, somebody working
for the treasurer) would examine the statements to see if expenses
charged were authorized/reasonable. No "vouchers" involved*. Of course
can also pay for things with their own funds/cards and submit receipts
for reimbursement.
The last line in what you said, what do you mean by "share card"? Isn't
that what we have been talking about? There is a master account (the
"corporate" account) which has an account number but no cards, and then
a number of cards for individuals each with an account number but tied
to the master account. The statement shows a total for the master
account (items on it would be the totals from each subsidiary account)
and then each subsidiary account showing its transactions for the period.
But this is NOT just for business. My wife and I have individual
cards/numbers but these get combined into a master statement giving the
total BUT there is also a part that shows each card transaction grouped
under that card number, the charge transactions on my card completely
separate from the ones on hers.
Michael D Novack
* We have pre-authorized expenses, above certain amounts needing
authorization from the exec committee or larger amounts by the entire
board. As treasurer, on the exec committee, so have seen the discussion/
"go ahead" emails. Hasn't yet come up that somebody put an unauthorized
amount on an organizational credit card. USUALLY when a person will be
spending more that authorized they would use their own funds/personal
card and then submit for reimbursement of what was authorized << example
-- travel/hotel/food but taking along a spouse >>
I should perhaps note that RECEIPTS are required whether putting in for
reimbursements or not. ideally even when donating the amount. We get
GRANTS which can be specific as to category of expense for which can be
used.
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