One of my nits to pick is the AR module:? if I create an invoice without posting it, I can't find it unless I look at each of my 100+ members.? I'll write an external program to prepare the invoices and keep them in a separate file.? Then I only need to enter it into GNC as they are paid.
HOWEVER -- you do not have to use an "external program" for this. You could still use gnucash. That might be the solution for an organization that needs to be able to produce "member statements" but which has chosen "cash basis" << at least here in the US, non-profits can choose >> You have organization main books and a set of "books" to produce/track membership payments. That could include "pledges" (which like I said ARE receivables even though organizations rarely try to enforce collection).
Most older accounting books will discuss separate accounting for petty cash and show how the petty cash books tie to the main books. That can serve as an example of how not only petty cash transactions but other things can be kept in "subsidiary books". Thus whoever manages "tee shirt sales" might handle a "sales book". The treasurer access all the books, all the others just the person responsible that particular set of books.
I have to laugh at that "nobody willing to take the time to look". I always had the same problem except I made it a bit harder for them. DON'T accept a printed bank statement from me; go to the bank and get one direct << I was making my living designing/writing software for a "financial" -- things like telling a computer to produce a "statement" with logos., proper fonts, the right" data is the sort of thing I was paid to do >> Sorry folks but you need to take this sort of thing seriously. One organization to which I belong got taken by its office manager/bookkeeper for 100K or so, except 200K in the hole because because while the governmental agencies forgave penalties, they didn't forgive interest (and this went back years). What she stole directly we got back (in exchange for no jail time) but not that extra. Still hurting even though the bank involved considered themselves negligent and so lent that money interest free.
It's not a matter of trust or not; it's a matter of good/proper practice. Michael _______________________________________________ gnucash-user mailing list [email protected] To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
