Dear Chris:
>> Some items need to be shown or accessible for statistics, for grant
>> applications or for statutory reporting. There could be any number of
>> reasons behind "we've always done it that way" :-).
>
> Yes, I will be asking at the next PCC meeting and will keep the
> separation until then at least.
> I would suggest you create an account for cash in hand, such as
> Assets:Current Assets:Petty Cash.
Be careful with the `petty cash' account. It has a specific meaning in
bookkeeping: it's a set amount you keep on hand for when someone needs to buy
copier paper, or pens, or whatnot, and doesn't want to bother with a check or
credit card. When it gets low, you top it off to the set amount and continue.
Get the receipts to check against the account.
For the above suggestion, I think what you need is a ``miscellaneous cash''
account, or a ``cash in second left-hand drawer'' whose only purpose it to go
into the bank.
> You can then log the two different cash receipts as transfers from
Income:Offertory —> 2d drawer and Income:Collection —> 2d drawer.
> These will be dated for the Sunday the cash was received.
> At some future date, you’ll transfer the whole (or part) of the
2d drawer Cash into the bank account with a single pay-in slip:
Asssets:Current Assets:2d drawer —> Assets:Current Assets:Your Bank.
Best wishes,
Max
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