On 2/7/21 10:10 AM, Adrien Monteleone wrote:
If you are treating members as 'customers' then you may have other
options. Otherwise, you'd have to go through the equally tedious task
of setting up sub-accounts for each member, or creating a saved report
configuration for each member.
The Transaction Report does offer filtering capabilities that you can
use on a Memo field for that last option.
Another alternative for a consolidated report might work:
The Transaction Report also lets you sort by the Memo field, so if you
choose only the Gift Aid account, and the Memo starts with/contains
only the Member names, you might be able to get subtotals for each
member. (if that is what you are looking for)
In either case, no need to filter date range for the account view
first, you'll do that in the report options.
If you want individualized reports per member, then you can still use
that last option, but you'll need to save each as a Report
Configuration and just name it for each Member. Then run them one at a
time as needed.
What if the Memo field contains "Member: member last, first name" so
that the filter was on the leading "Member: " portion but you still
sorted by the Memo field. Wouldn't each break based on the remainder of
that field trigger a total line? In that way this would be just one
report without having to know if new members were added or removed.
--Steve
Hope that helps.
Regards,
Adrien
On 2/6/21 5:56 AM, Michael Hendry wrote:
Our Rotary Club hasn’t been able to meet in the flesh since the
beginning of Covid, and we haven’t been able to run any fundraisers.
One of our members suggested that each of us might consider donating
the cost of the meal (and the associated glass or two of wine|) to
the club’s charity account as a way of keeping some money coming in.
As this is entirely voluntary and comparisons would be invidious if
issued in reports, I’ve recorded the chosen a chosen destination in
the description field of each transaction, and recorded the donor's
name in the Memo. This way I can simply exclude Memo from reports.
I’m now looking at making a Gift Aid claim for all these donations at
the end of March, and I’ve found that the Spreadsheet I created to
keep track of the Gift Aid side of the accounts has got out of step
with the Gnucash record.
I’ve managed to reconcile these by opening the account which receives
these donations, filtering by date, using Find to pick up one member
at a time in this account in the Memo and Reporting the findings
(which provides a total in addition to the individual donations).
This is a tedious and error-prone procedure which I would like to be
able to automate.
As far as I can see, there isn’t a way of setting up multiple such
reports in advance and running it at the end of the tax year (or
indeed as an ad-hoc report during the year) to get it all done in one
go, and I’d have to export the account to CSV and sort by Memo to
separate the donations by member, and then extract the
total-contributions-by-member to generate the Gift Aid Claim.
That’s unless one of you wise ones can suggest another route…
Perhaps more in hope than expectation,
--
Stephen M Butler, PMP, PSM
stephen.m.butle...@gmail.com
kg...@arrl.net
253-350-0166
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