Arthur,
I'm copying you directly this time in addition to the list, not sure if
you are subscribed to the list. (If not, you won't see replies sent only
to the list that don't include you in the CC field)
-----
You might find it much easier to just invoice monthly as normal and send
a weekly 'Customer Report' which will reflect all payments and other
charges, as well as show current outstanding balance, even with aging.
(+30, +60, +90 days) It will also show deposits if entered as
'pre-payments'. (even if you don't plan to apply them to rent)
That report can also show which payments apply to which invoices and
which invoices are cleared out by which payments.
And yes, I'd set up a numbering scheme for invoices. You can even set it
to auto-increment if you like. It can be as fancy or complicated as you
like.
Regards,
Adrien
On 10/26/22 5:13 PM, arthur brogard via gnucash-user wrote:
Thankyou for that. Just about cleared everything up for me. I can proceed
with some confidence now.
I said last time it was reminding him of outstanding was the problem. I got
that a bit wrong - a bigger problem is when he's overpaid.
Did I mention he sometimes overpays? $20 or $30. His girlfriend, too. And
without specifying 'for rent' so it could be for water or repairs or whatever.
Now if he has a credit for rent it seems wrong to me for me to invoice him the
weekly rent amount. Adding to my uncertainty.
I currently write out the whole thing on invoice: weekly rent, amount in hand
or owing, final invoice amount. whether rent or water or what.
I might strip that down to a bare standard invoice for weekly rent.
Following by an 'adjustment' line showing adjustment for current balance and
resulting amount required.
Or leave things as they are.
Considering what I've learned from you my method is fairly okay considering the
peculiar circumstances, this particular tenant and his foibles.
I just need to make things easier for myself and sequentially number invoices.
And receipts. I don't sequentially number them, either. I date them only. And
they, of course, don't conveniently match up, that's what this is all about.
I just got to get used to the idea that invoices and receipts simply don't
conveniently match up in any way.
The tenant only sees invoices and receipts.
I also see a spreadsheet I have and that's what I really keep track of things
with. At any time I can see every penny paid in and by whom and at what date
and what the total paid in since the start of the lease was at that date as
against what was due.
My first port of call is my spreadsheet. I make up my invoices from it. And of
course I receipt from the bank statement of what came in.
It's checking things is always at the back of my mind.
I would like to have something that relies on the invoices and receipts alone
to provide its own independent check of the figures on the spreadsheet. I'm a
belt and braces man when I can be.
Currently, as I said, adding invoices gets me nowhere.
I have to get good control and understanding of this because I'll be running a
small business next year. Hence my interest which may seem a bit unnecessary
for such a trivial matter.
_______________________________________________
gnucash-user mailing list
[email protected]
To update your subscription preferences or to unsubscribe:
https://lists.gnucash.org/mailman/listinfo/gnucash-user
-----
Please remember to CC this list on all your replies.
You can do this by using Reply-To-List or Reply-All.
