What I do while traveling on somebody else's money, I do the following:
* Charge all expenses to an account
Assets:AccountsReceivable:ToBeReimbursed
* I use lots in the ToBeReimbursed accounts to group together expenses
related to the same journey (as sometimes I actually have overlapping
periods, say I buy a flight ticket to somewhere while I'm already
traveling somewhere else, so it's handy to group them)
https://lists.gnucash.org/pipermail/gnucash-user/2022-July/101835.html
* Once the journey is done, and I'm filing in whatever reimbursement
form I need to use for that specific entity I do a transaction from
the aforementioned account to Assets:AccountsReceivable:Other
(this also closes up the lot in the ToBeReimbursed account)
* When the reimbursement money arrives, that will be a transaction
between Assets:AccountsReceivable:Other and Assets:Banks:<whatever>Note that both the A:AR:ToBeReimbursed and A:AR:Other accounts are of type "Bank", not of type A/R, since I'm not using the business features with those accounts. I also employ the same workflow also when traveling with friends when I'm paying for everything (sometimes it's just easier…) or when I'm doing generic expenses that will be reimbursed later by somebody else. On Mon, Nov 14, 2022 at 05:08:52PM -0300, Esteban Maringolo wrote: > What is the recommended account setup and procedure to track > travel expenses (and refund of these) when I use my personal accounts > (cash/credit card) to pay these? > > I don't want the travel expenses to mix with my regular "monthly" expenses, > although I'd like to split them into different categories (food, gas, > hotel, etc.). > > Thanks! > > Esteban A. Maringolo > _______________________________________________ > gnucash-user mailing list > [email protected] > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. -- regards, Mattia Rizzolo GPG Key: 66AE 2B4A FCCF 3F52 DA18 4D18 4B04 3FCD B944 4540 .''`. More about me: https://mapreri.org : :' : Launchpad user: https://launchpad.net/~mapreri `. `'` Debian QA page: https://qa.debian.org/developer.php?login=mattia `-
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