Thanks Losey. I belong to a fraternal organization and use this for
their books. Since we carry over income totals to the next year, I
makes sense for me to just keep going for one year to the next.
An unrelated question, since GC continually saves a copy, I have
multiple files for the same date but different times. Which are the
actual times files I need to save from this long list? There is a text
file and what appears to be an executable file and a third that I don’t
know the name for. Also it sometimes says that it can’t locate the Lock
File. I believe I only have to save the latest file(s) but which one?
Monroe Bryant
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On Jan 19, 2026, at 1:18 PM, R Losey <[email protected]> wrote:
Well, you need to consider what you mean by "transition from one year
to the next" and WHY you think you need to do this.
If you are worried about a huge datafile ==> don't worry about this: I
have been using GnuCash for 9 years now and my file is a mere 2.8M.
If you just want to archive off the state of your finances, then I
would suggest closing down GnuCash, and then copying your data file to
a end-of-year file: If you file is "MyGNUcash.gnucash", create a copy
of it called "MyGNCcash_EOY2025.gnucash" - you can even mark it
read-only if you wish. Before doing that, it may be worthwhile to open
that file and to disable any scheduled transactions you have (it would
be rough to open it in a year or two and have years of scheduled
transactions pending).
There is a end-of-year closeout in which income and expense accounts
are zeroed (by rolling them into Equity). This is not necessary to do
for GnuCash to work, but some people like doing it (I am one that does
- it makes Income and Expense account totals reflect only the current
year). This is the "Close Book" command under the Tools menu that
others have mentioned... you can also do it by hand for each income &
expense account.
Bottom line: You probably don't need to do anything to "transition from
one year to the next" (other than remembering to use the right date!!)
On Sun, Jan 18, 2026 at 8:16 PM Monroe Bryant
<[1][email protected]> wrote:
Where do I find, in the manual, how to transition from one year to
the next rather than just continuing.
Monroe Bryant
Sent from my iPad Air
"We [the people] are the 1st-responders;
the police are our backup!" Glenn Beck, 2013
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privacy of all parties. When Forwarding, use "BCC" and press "Send"
only AFTER you have deleted all extraneous email addresses from this
email. It's the smart way to share.
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Micah 6:8
References
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