Hi, Some suggestions to keep down costs, and a couple of questions:
Thomas Wood wrote: > * Setting up the limited company will cost about £200 > * The accounting will likely cost 12-14k > * An audit would cost around £370-400 Erk... 12 - 14K sounds like a lot out of a £80K budget. > * We were advised to invoice only in Stirling, so as to simplify the > records for tax reasons in the case of fluctuations in exchange > rates. Stirling in Scotland? > * Preliminary suggestion for registration prices was £80 for > corporate registrations, £40 for normal registration, and £20 for > concessions. £40 = €60 seems a bit stiff compared to the €30 we had last year... what criteria are you planning on using for concessions? > Keynotes > > * Progress has stalled somewhat > * No further responses since last meeting > * Need to ask board for help How about going further down the list? I'd love to invite James Dyson & Donald Norman :) > * Bags - £6.65 ( for runs of more than 250) > o Will be getting a samples to test > o Do we even need a bag? It was decided that if possible we > may not want to include a bag as part of the attendee items. I have previously gotten plastic bags with tourist packs from the city here - they produce them by the thousand, you can get 500 handy, and I don't think that you really need a canvas bag (although last year's GUADEC bags were very cute and are great camera bags/handbags/nappy bags). And €10 per bag is taking a €5000 chunk out of your budget. > * Polo shirts - £10 > * T-shits: > o £4.23 - one colour print > o £5 - 4 colour print > * Will only be giving one t-shirt away free this year (the Guadec > t-shirt with sponsor logos) > * Possibility to sell other GNOME t-shirts I suggest giving away a t-shirt, and selling polo shirts. No need to go overboard on the number you order, you'll end up with extra if you get any more than 500 t-shirts and 200 polos. And I'm not even sure you'll sell 200 polos - it's worth taking a poll beforehand. > * Further ideas were discussed, and we will get quotes for: > o Stickers - sheet of different stickers would be nice > o Badges - approximately 20p each > o Lanyards - about £1 each) Get these sponsored - offer supply of lanyards as part of a gold or cornerstone package. They won't be branded GNOME, but so what? You're saving £500. > o Badge holders - about 30p each > * Mugs are £1.50 for 1 colour, and £2.40 for 4 colour > * Custom USB drives are about £11 with a 4 colour print > * GNOME Beer mugs?! > * We would definitely like to include stickers, badges and usb > sticks as attendee items. > * A budget of no more than £20 per person was agreed. Be careful with "stuff" - you can blow a big chunk of money with that stuff, and a lot of it will never be used after the conference. Are you planning on giving all this away, or trying to sell some stuff? > Print > > * We will need to produce: > o A programme > o Attendee badges > o Booklet/Brochures > o Banners (for main stage, and if possible something to attach > to railings or signs for outside). You'll need to figure about £3000 - £5000 for everything, I would guess. You're planning on both a booklet and a programme? Or are they the same thing? Are you hiring someone to do layout? It'll need to be in the budget. Cheers, Dave. -- Dave Neary GNOME Foundation member [EMAIL PROTECTED] _______________________________________________ guadec-list mailing list [email protected] http://mail.gnome.org/mailman/listinfo/guadec-list
