https://wiki.gnome.org/GUADEC/2019/Meetings/20190528
= Meeting minutes 2019-05-28 17:00 UTC = == Attending == * Ben * Britt * Sebastian * Vivia * Kat * Kristi == Old action items == * ACTION: Kristi working on ideas for things to do in Thessaloniki (based on bid document) - draft done, will share with guadec-list * ACTION: Tom/Kat need to ensure that additional fields are in openevent - Kristi to reach out to av (& maybe others) * ACTION: Tom/Kat to discuss alternatives for openevent as custom fields can't be added - no updates * ACTION: Kat and Caroline to work together on the badge design - Pending on a rough event outline * ACTION: Stathis to check about accommodation for Keynote speaker (where he'd like to stay, at a hotel or with everyone else) - no update * ACTION: Stathis, Vivia: University contract - no update, Vivia to ping back * ACTION: Stathis checking accommodation - no update * ACTION: Kat and Britt put together a plan for a photo policy and implementation of it - no update, Britt to reach out to the photographer by next week * ACTION: Kat follow up on privacy concerns over public speaker list on openevent - no updates * ACTION: Sponsorship: Kristi to talk to Molly. Either Molly will attend calls or send emails to the private guadec-organization list - some sponsors found already, Kristi to liaise between Molly and the team, Molly to send update by Sunday to the guadec-organization list * ACTION: Sebastian to publish old minutes on https://wiki.gnome.org/GUADEC/2019 and send emails - no updates, will pick up in the next dates * ACTION: Sebastian to get Kat photos of the auditorium/rooms for the photo policy (This may help - https://www.flickr.com/photos/128617711@N04/albums/72157648544597423 Tom) - no updates * ACTION: Kristi to forward email from UoM about what they would like from us regarding promoting them - done == Agenda == * Last week's action items * Email from potention keynote speaker * Updates from papers team * Day Trips * Meals: maybe have attendees pay by bank transfer? No meals on secondary days? When would the sessions start/end? * Workshops * Next meeting == Minutes == * Email from potential keynote speaker * Neil maybe promissed a keynote to someone we didn't know about * '''ACTION''': Kristi to talk to Neil about the potential keynote and update the team, also will reply to the person * Updates from papers team * Meg reached out to Kristi about team members * '''ACTION''': Kat to follow up with Meg * Day trips * Mariet from the university sent out some options for day trips * Options include trip within Thessaloniki * Other options include Chalkidiki (very good beach destination) * Mariet would like a final decision by 15th June * '''ACTION''': Kristi to share day trip options with team * Meals: maybe have attendees pay by bank transfer? No meals on secondary days? When would the sessions start/end? * University want the talk schedule (OK to have the information by end of next week? ACTION: Vivia to ask) * (aim for 1-2pm for lunch break) * '''ACTION''': Kat to give rough outline on schedule * Not easy to do bank transfer for US/Canada/Brazil, ask if we can put it as a separate ticket * Gala dinner on Friday or Saturday * '''ACTION''': Kristi to Send Sebastian Molly's email address * '''ACTION''': Kristi to follow up regarding sponsored dinners * Workshops * Half day: 3h, full day: 6h * Do we want to run workshops the day before GUADEC? * '''ACTION''': Might not be able to add rooms (3?), Vivia will check * Ideas for workshops: * Newcomer - Carlos * GStreamer - Sebastian * Flatpack - Alex? * Design (inc mobile) - Purism? * GitLab integration - CI & extensions * XR design workshop - Collabora * Docs - Shaun/Petr * '''ACTION''': Kat to reach out about workshop ideas (Sebastian to do the GStreamer one) * University contact * Kristi is currently the point of contact * '''ACTION''': Kristi will ask the university to email guadec-organization instead * Next metting * '''ACTION''': Kristi will start a poll
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