I have just two suggestions.

1. When you withdraw books, mark the catalog entry as "withdrawn" so that
you know that the library once owned the book and a decicions was made to
remove it from the collection.  That way the bvibliographic information is
not lost and if someone tries to donate a copy you will have a reason to
decline it.

2. If  possible, replace the paper copy with a free electronic copy.

DS




-- 
Daniel D. Stuhlman
Chicago, IL
dstuhlman at  gmail.com

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