Can't make the call tomorrow - but here are some thoughts... Here are a couple of tools to consider which are probably all familiar ideas and which may or may not be appropriate for incorporating in HOT activation protocols...
Firstly: the concept of rotating who is 'on call' – this means instead of everyone being ready to pull the trigger all the time, the “team” (HOT board/members?) is split into two or three groups and each is on call for a month (or whatever) and it rotates. You can switch your on call schedule with someone so that you can still live you life. The on call team is the one that leads the standing up of an activation when an incident occurs. Of course once the shit hits the fan everyone will join in as available! This rotation idea is a weapon in the fight against burn out but may not be appropriate in this setting. Secondly: Situation Reports. A really brief state of play document (1 page?) summarizing the situation (i.e. the state play that HOT is in as opposed to the incident) might be useful both communicating with volunteers, especially new ones, trying to jump in at different times. In our organization Sit Reps are produced for every operational period i.e. every 12 hours. But this could be a document that is updated once daily, once weekly or as needed. Maybe calling it a Situation Report is a not a good idea but it would be some kind of HOT briefing sheet. Maybe it would contain some content like this: - Date of report (!) - Short description of incident - Statement that HOT has activated - Primary objectives - State of play with imagery - Tasking manager set up info & progress - Requests to HOT, offers of support to HOT A simple matrix of other map related organizations, whether they are activated/deployed, and a sentence indicating their role/focus (this would include MapAction, GIS Corps, Crisis Mappers, etc) Finally: Hotwash. After action report. Whatever you call it. Having a template to fill in may or may not help. Timothie _______________________________________________ HOT mailing list [email protected] http://lists.openstreetmap.org/listinfo/hot
