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Today's Topics:

   1. Fwd: GSoC 2020: Adjustments to GSoC 2020 timeline and more
      important info (Patrick Diehl)


Message: 1
Date: Tue, 24 Mar 2020 19:51:42 -0500
From: Patrick Diehl <>
Subject: [hpx-devel] Fwd: GSoC 2020: Adjustments to GSoC 2020 timeline
        and more important info
        "" <>
Message-ID: <>
Content-Type: text/plain; charset="utf-8"

-------- Forwarded Message --------
Subject:        GSoC 2020: Adjustments to GSoC 2020 timeline and more
important info
Date:   Mon, 23 Mar 2020 21:08:06 -0700
From:   Google Summer of Code <>

Google Summer of Code
Google Summer of Code

Hi diehlpk,

We hope you are all healthy and safe and taking care of yourselves and
loved ones. With mentors from 118 countries over 15 years, the COVID-19
pandemic affects our GSoC community in every part of the world.

There have been a lot of questions over the last couple of weeks as we
all adjust to the daily changes in our world due to the COVID-19 pandemic.

  * /Is GSoC still happening?/ Yes
  * /Will there be any changes to the timeline?/ Yes
  * /What happens if students can't access the internet anymore?/
    Internet access remains a requirement to participate.

Google Summer of Code is a program designed for remote participants to
communicate via online methods through the entirety of the program. In
this increasingly confusing and disruptive time we are hopeful that GSoC
can be a way for students to become part of your communities and for
mentors and students to find some comfort in being part of the open
source community and helping others. With many people in various forms
of lockdown, the mentor-student connection can be incredibly important
for folks.

      Adjustments to GSoC timeline

A couple of adjustments have been made to the GSoC timeline to hopefully
make things easier for you. We understand that these next few weeks are
going to be "very dynamic" and people are making adjustments to their
lives daily.

        3 weeks to review student proposals (from 2 weeks)

We have added an additional week to allow mentors and org admins to
review all of the proposals and to also help them determine their own
possible time commitment adjustments. Our experiences with mandated work
from home is that there can be an unexpected adjustment, even for people
used to primarily working from home.

Student proposal review period is now March 31-April 20.

        Extended Community Bonding period to 4 weeks (from 3 weeks)

We have also extended the Community Bonding period to allow for more
flexibility for the students and mentors. The 4 weeks should definitely
be used to get the student familiar with your community per usual but it
also will allow the mentor and student to make some adjustments as they
need for their particular situation. For example, if the mentor and
student agree, the student can start coding earlier than the new June
1st date.

We just made these adjustments and they should now be reflected in the
official timeline
<>. Currently
we are working on updating all of the various documents that had dates
listed to reflect the new date changes (it may take us a day or two to
get to all of them).

      Internet Access

We've heard several concerns about Internet access during the pandemic.
Working Internet access remains a requirement to participate in the
program, as you'll need it to communicate between mentors and students,
access source code, etc.

We hope that countries around the world will make sure their Internet
services stay strong as it will be an important means of communication
most folks have while in lockdown/quarantine situations.

This year brings additional challenges as some internet access points
(such as Internet cafes) may not be accessible. If you are not confident
that you'll be able to maintain acceptable internet access during the
program, this may not be the right year to participate.

      Record number of applicants

We've already seen a record number of students submitting proposals (40%
more than at the same time last year) and student registrations.

It's clear that students are looking for a way to connect. The many
changes in university schedules (some schools switching to online
lessons, others postponing classes for the foreseeable future) is giving
students the time to reach out to the orgs and write proposals. Many
students have more time in their "summer" schedule now due to canceled
events, trips, internships, etc. This is an opportunity to welcome these
interested students into your communities and let them be a part of the
awesome work your community does.


Communication is especially important for everyone during this difficult
time for the world so please communicate regularly with your org admins.
Many of you accepted invitations to be mentors or org admins many weeks
ago and we understand life may have changed greatly for you since then.
We understand if you no longer feel you can contribute your time and
energy to be a GSoC mentor in 2020. No one is going to be upset at you
for taking care of yourself and your loved ones during this trying time.
Please just let your org admin know you will not be available so they
won't assign any projects to you.

      Orgs should prepare to have more mentors than ever before

It is highly encouraged that you have multiple mentors available for
each student project, preferably a primary mentor and 2 backup mentors
who are aware of what is going on and can jump in at any point to help
the student should their primary mentor need to take a few weeks off or
leave the program at any point. And the same goes for org admins - be
sure you have backup org admins ready to step in if needed.

      Important Upcoming Dates

These dates reflect the shifted schedule.

*Now - March 31 18:00 UTC*: Students will submit their draft proposals
through the program website for you to give solid feedback on.
*March 31 - April 20: * Review all submitted student proposals with your
org and consider how many you want to select and how many you can handle
(ie. how many you have committed mentors for). Decide on the
minimum/maximum number of student slots to request- do not request more
than your org can handle - this could take students away from orgs who
have excellent student prospects and need the slots.
*April 21 18:00 UTC*: Deadline to submit slot requests (Org Admins enter
*April 22 18:00 UTC*: Slot allocations are announced by Google
*April 22 - 30 18:00 UTC*: Orgs select the proposals to become student
projects. At least 1 mentor must be assigned to each project before it
can be selected. (Org Admins enter selections)
*April 30 - May 4:* Google Program Admins will do another review of
student eligibility
*May 4*: Accepted GSoC 2020 students/projects are announced
*May 4 - 31:* Community Bonding Period
*May 31*: Deadline to notify Google Admins of an inactive student that
you wish to be removed from the program
*June 1*: Coding begins
*June 29 - July 3*: First evaluation period - mentors evaluate students,
students evaluate mentors
*July 27 - 31*: Second evaluation period - mentors evaluate students,
students evaluate mentors
*August 24 -31*: Students wrap up their projects and submit final
evaluation of their mentor
*August 31 - September 7*: Mentors submit final evaluations of students
*September 8*: Students passing GSoC 2020 are announced

Your health and safety and that of your loved ones is the most important
thing right now. Please take care of yourselves.




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