Information Assistant/Librarian
Deadline for submission of applications: 6 February 2006
Application should be addressed to:
Personnel Unit
Mrs. Maureen Santoso
HROD Assistant
Partnership for Governance Reform in Indonesia
Surya building, 10th floor
Jl. M.H. Thamrin, kav. 9
Jakarta 10350
ph: 021-390 22626/2566
email: [EMAIL PROTECTED]
Please send your application by e-mail with the post code as the subject of
your email, or by postal mail with the post code in the upper left corner of
the envelope and do not send it by fax. Only short-listed candidates will be
contacted.
Terms of Reference
JOB TITLE: Information Assistant/Librarian
GRADE: TBA
DIVISION: Communications & Knowledge Management
REPORT TO: Communications Manager
DIRECT REPORTS: -
DURATION of ASSIGNMENT: 6 Months
JOB PURPOSE:
Responsible in ensuring of collection, accessibility, and dissemination of
the Partnerships records of both project and non-project related documents and
information on governance reform in Indonesia.
PRINCIPAL ACCOUNTABILITES:
1. Develop cataloguing, classification and filing system of
Partnerships documents including and not limited to visual and audio
materials, publication, presentations, reports, and information related to
the Partnerships activities, grantees, and other collaborating partners.
2. To develop and maintain the Partnership library system, to ensure
easy storage and retrieval of the library materials including the development
and maintenance of on-line library.
3. To organize shelves within the library in accordance with the
established filing system.
4. To maintain system of classification for information on projects
supported by Partnership.
5. To provide information on the Partnerships activities to the public
through all communication channels including inbound telephone queries and
email messages.
6. Maintain records of library services, new acquisitions, circulation
of materials and loans.
WORKING RELATIONSHIPS:
Internal Communications and Knowledge Management unit members and Program
Management team members including Advisors and Monitoring unit; to coordinate
and gather the most update and precise information on the Partnerships
activities and governance reform.
External Community at large: to build good image of the Partnership by
providing most accurate information on the Partnerships activities and
governance reform.
RECOMMENDED MINIMUM REQUIREMENTS
Pertinent Experience
- Min. 5 years experience in library/communication admin. with
knowledge management hands-on.
- Good knowledge of CDS ISIS and html or other library software
programs would be an advantage.
Qualifications
- Bachelor, preferably from library science.
- Highly developed knowledge on good governance both in public and
private sectors.
- Excellent organizational, and communications skill, independent
and team-player attitude.
- Good verbal and written English skills as well as Bahasa
Indonesia.
- Good skill on the use of IS/IT.
- Ability to work on own initiative, mature, creative and
pro-active.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
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