Dear all, With the new "Guidance on Face-to-Face and Virtual Interim Meetings <https://www.ietf.org/iesg/statement/interim-meetings.html>" IESG statement, the Secretariat came up with a few questions while adjusting the procedures, especially regarding the archiving and announcements of virtual interim meetings.
We believe it's important to keep track of all interim meetings, virtual or not, at http://ietf.org/meeting/interim.html. Note that, taking into account the numerous interim meetings at the IETF, there is a request for improvements to the datatracker related to tracking interim meetings. This should help the WG chairs to schedule their meetings and the community to better plan their interim meeting participation. Also, with the new procedure, we certainly didn't want to prevent the Secretariat from announcing virtual interim meetings, if they were asked to announce it. Therefore, we appended the IESG statement with the following bullet, under: under "For virtual interim meetings of IETF working groups:" Announcement text must be sent to [email protected] for archiving purposes. If requested, the IESG secretariat will perform an IETF-wide announcement. The secretariat will ensure that the interim meeting is properly configured in the datatracker. Apologies for the not spotting this procedure gap earlier. Regards, the IESG
