On Sat, 2003-07-19 at 14:37, [EMAIL PROTECTED] wrote: > [1] At every meeting, we'll try to get hold of the speakers for the next meeting, > and if possible announce this at that meeting itself. I think this is a good suggestion. It makes a lot of sense, especially when there are newbies who come to the meet by just looking at the posting on the site and are not m/l members.
> [2] If for some reason, #1 above is not possible the process of getting hold of > speakers should start right after the minutes of the concluded meeting is posted. Yeah post the "Call for talks" immediately after the meet. > [3] We start off the meeting by 5:30 and continue till 8:30 (making it 3 hrs instead > of 2 hrs) > > Advantage: People who have to leave early can get about 2hrs as does the people who > come in late. Fair call. > [4] Meeting coordinator(s) -- as it has been evident from past experience a single > person left in-charge of meetings are not such a good idea and putting too much > pressure on the person, while make the process of organising the meeting less than > transparent. > Therefore I propose that at least 2 (3 would be better IMO) people are in-charge of > conducting the meetings. Bingo !! I think you've hit the nail on the head here, Indra'da. It really makes sense to have a couple or more guys handling the meeting coordination. That way responsibilities are shared and so is the criticism and the accolades. > [5] From next meeting onwards, speakers should be ready with their slides/speaking > notes at least 5 days before the scheduled meeting date. > > These slides should reach the meeting coordinators + webmaster + LUG coordinator by > the aforementioned deadline, for review and any possible revision. > > [6] A clear (read "bulleted") talk synopsis is to be posted by each scheduled > speaker at least 10 days before the meeting -- This posting should go to the meeting > coords, webmaster, LUG coord, and immediately made available on the website. I think this, [5] & [6] is a bit too demanding. I know, this must be with point [1] in perspective, but then again it is difficult to ask a guy to prepare an informal talk for an informal meet to stick to such norms. I know the meeting should have proper content, but I also think a rule of this nature is:- a) Difficult (read "almost impossible") to implement b) Slightly against the informal nature of the group. > [8] Formation of a semi-official LUG core group. To capture and utilize the > potential and energy of people. Please understand that while there is hardly a lack > of enthusiasm among our members, not everyone is placed to contribute time, energy > and effort to take this LUG forward to new heights. > The core group should IMO be composed of people who are enthusiastic, responsible > and technical or otherwise capable/willing to contribute a minimum quantum of time & > energy behind the LUG or a regular basis. Yes. This is something which even I think of, from time to time. There is a need to identify a core group which should have a **loosely knit structure**. The reason why I suggest this be loosely knit is, that way there are no ego hassles and people concentrate on just the goal(s) on hand. It also avoids formalities that are an absolute "no, no" in a volunteer driven effort like ours. While we do need to eliminate a bureaucratic structure, we certainly do need to single out the people with the kind of nervous energy u speak of. Just identify the guys everyone feels are enthusiastic enough to take up responsibility whenever required and stop there. This would help identifying which people will step up themselves when there happens to be a responsibility to take up. > [9] No further waste of time/energy with discussions over formation of a Registered > Society till we have a regular avg turnout of 50 members at each meeting. LOL. Turnout of 50 is a realistic enough figure to aim for though, considering our new venue. > --Indra /Sumeet -- ----------------------------------------------------------------------- Sumeet Madhukar Moghe | mailto:[EMAIL PROTECTED] C/O Mr PK Das, Ghola C Block, | Phone:+ 91 - 33 - 2595 1420 Opposite Checkpost, Sodepur, | + 91 - 33 - 2565 7575 Calcutta 700 110 - INDIA | ----------------------------------------------------------------------- You mean now I can SHOOT YOU in the back and further BLUR th' distinction between FANTASY and REALITY? -- To unsubscribe, send mail to [EMAIL PROTECTED] with the body "unsubscribe ilug-cal" and an empty subject line. FAQ: http://www.ilug-cal.org/node.php?id=3
