Hi,
You say Faculty does not want quotas in place but space can NEVER be unlimited. -
Well, it's a bit difficult to have this. (No quotas = no limit except for a full HD)
The easiest way to archive is to have your faculty download the desired messages from
the server and save them locally. (freeing up server space) - Then you can have quotas
in place but a means for faculty to keep their their accounts clean and still access
archived material. You can do this with Outlook Express. (save messages as separate
files in a local folder) You also spare yourself the administrative task of dealing
with EVERYONE'S eMail all the time. As far as letting them know how much space, there
are a few ASP commands for getting file size, etc. - You could run this on the user's
directory using the IMAIL user ID tag as the key to provide a "total bytes" overview -
subtract this from the "MAXSIZE" field in the user DB and you've got remaining space.
If you want to know how to do this, I'll send you some code snippets off-list.
You can do this with the students' mail as well (display a bytes remaining)
Your solution says that $$$ prevent you from having unlimited space, but you want to
save the messages from full mailboxes off line anyways...this takes up just as much
space, and aside from tape, HD's are the cheapest per MB!
I would suggest you should :
1. push to get a big HD for the mail server and increase the quotas on the faculty
accounts.
2. Implement an "overview" feature on how much space an account has left (have the
numbers show in RED and BOLD if it's under 1MB or something)
3. Offer an online instruction sheet on how to archive messages locally, perhaps with
the necessary software also available for download. (Outlook express, Eudora lite, etc)
4. Don't get in the business of dealing with eMail system management on a per-message
basis!
Hope it helps!
Salvatore Giacinto
---------- Original Message ----------------------------------
From: "Dave Koontz" <[EMAIL PROTECTED]>
Reply-To: [EMAIL PROTECTED]
Date: Tue, 25 Apr 2000 18:56:28 -0400
>Okay guys... I need some expert input here.
>
>Scenerio: Students neglect their email accounts (quotas), and messages are
>not delivered to them. Faculity do NOT want quotas in place, ~nor~
>automated "Time Retension" cycles purging messages after X number of days.
>$$$ says that storage space will never be unlimited...
>
>Here is their request. Does anyone have any solid ideas for this? It is
>virutally impossible with any software I've ever encountered.
>--- Faculty Committee Request ---
>
>Could full mailboxes be dumped into archive and restored to the user for a
>fee?
>
>The restoration could amount to providing a zip disk with the files if the
>user wishes to retrieve them.
>
>1. Set a limited amount of space,
>
>2. an automatic series of warnings as the space limit is approached
>
>3. if files are not removed from the server archive the oldest mail until
>1/2 user space quota has been freed.
>
>4. if the user requests and pays the fee provide backup copy of files. The
>fee should pay for the media needed to hold the files, and the labor
>involved in the transfer.
>
>5. it would be understood from the onset that the back-up retrieval is done
>one day per week and fees must be paid in advance. If a fee has not been
>paid the user will have to wait until the next week.
>
>
>
>
>Please visit http://www.ipswitch.com/support/mailing-lists.html
>to be removed from this list.
>
--
---------------------------
Salvatore Giacinto
[EMAIL PROTECTED]
http://www.mailnet.de
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