IOM Jakarta is looking for Project Assistant according to the terms of
reference below. Interested candidates are invited to submit their
applications to [EMAIL PROTECTED] not later than 21 February 2008
indicating the reference code below as subject. All candidates are
requested to specify their availability date in the application form.
Please note that only short-listed candidates will be contacted.
Reference No : SVN/ID1/2008/022
Position Title : Project Assistant
Classification : Employee, Grade 5
Type of contract : Special All Inclusive
Duration contract : 3 months, with possibility of extension
Duty Station : Jakarta
General Functions
Under the direct supervision of the Project Manager (PM) and the
overall guidance of the Chief of Mission (CoM) the incumbent will
provide technical and administrative support for the implementation of
IOM's project for "Improving Knowledge of Remittance Corridors and
Enhancing Development through Inter-Regional Dialogue and Pilot
Projects in Southeast Asia and Europe" in Indonesia. In particular,
s/he will:
1. Assist the Project Manager for the day-to-day coordination of the
project's operational, administrative and financial activities.
2. In coordination with the PM, liaise and coordinate with national
and international agencies, provincial and local authorities, and
relevant organizations to meet program objectives; and with other
units and projects within IOM.
3. Ensure that all administrative and logistics arrangements for all
project activities are carried out efficiently and effectively and
that requests for payment due to service providers and local suppliers
are accurate and necessary.
4. Undertake monitoring of ongoing activities, review project
performance to recommend appropriate interventions and strategies to
improve project implementation to the PM. Prepare monitoring reports.
5. Prepare and submit monthly project progress reports to the PM.
Provide inputs to the progress narrative reports to be submitted to
the donor, and any other reports and information materials as
requested by the PM.
6. Undertake representational duties in project-related functions
(workshops, seminars, coordination meetings, etc.) on behalf of PM, as
required.
7. Ensure meeting minutes and monitoring reports are filed, and that
all project files are maintained and kept up-to-date.
8. As requested, provide inputs into the development of new project
proposals.
9. Undertake in-country duty travel related to project implementation,
monitoring, assessment and problem-solving, as requested.
10. Provide clerical assistance (drafting letters of correspondence,
etc.) as necessary.
11. Provide translation and interpretation services as required.
12. Perform such other duties as may be assigned.
Desirable qualifications:
Completion of tertiary education, preferably in social sciences or
economics. At least five years experience in development and field
work. Strong research and analytical skills.
Proficiency in Microsoft Office tools like word, excel, PowerPoint and
project management tools is expected. Well versed in written and oral
communication skills in Bahasa Indonesia and English, including the
ability to explain and present the technical information; effectively
train/advise colleagues and beneficiaries on economic development
concepts; prepare written documentations in a clear and concise style.
Demonstrated ability to work in a multicultural, multi-ethnic
environment and to maintain effective working relations with people of
different national and cultural backgrounds.
Able to manage workload within general schedule of work, instructions
and standard practices. Able to work with minimum supervision and
maintain composure under pressure.
Team player and willing to travel to monitor project activities.
For detail info, please visit our website : www.iom.or.id
