Hi Kimsan,
Here is some information from a document I put together on the subject of using a auto reply in Outlook 2007. The information is from a Word 2007 document and has a table of contents at the beginning. Each entry in the table of contents is a link. Contents CREATING AN AUTO-REPLY IN OUTLOOK 2007 2 Creating a new template 2 Creating a rule to automatically reply to new e-mail messages 2 Turn off automatic replies 3 Send an e-mail message based on a template 3 Notes to consider 3 CREATING AN AUTO-REPLY IN OUTLOOK 2007 Creating a new template 1. Press CTRL+N to start a new message. 2. If you are using HTML formatting then press Alt followed by P followed by L to change to plain text formatting. If you are not sure of the current formatting then use alt followed by P and then use tab key across the lower part of the ribbon. The choice for plain text should be checked. If it is not then use enter on the choice to make it active. 3. Move focus to the message body and type the message that will be sent as the automatic reply to incoming mail messages. 4. Make sure the signature at the bottom of the message is the one you want to use. If you have more than one signature created and the one in the message is not the one you want to use then move focus to the signature part of the message. Press the application key and use up and down arrow keys to find the signature you want used and press enter key. 5. Press F12 to bring up the “save as” dialog. 6. In the file name edit control type a name for the template. Use a name that will let you know the purpose of the template. You might consider naming the template “Auto Reply.” 7. Use tab key to move focus to the “files of type” box and use down arrow key to the choice for Outlook template *.oft. 8. Use tab key to the save button and press spacebar or enter key. Creating a rule to automatically reply to new e-mail messages 1. Press Alt+T to open the tools menu and then use down arrow key to the “rules and alerts” menu choice and press enter key. 2. Press the enter key on the “new rule” button. 3. Use down arrow key and find the “check messages when they arrive” choice and then tab to the “next” button and press enter key. 4. In the list where you select conditions use down arrow key to the “sent only to me” choice and check it by using spacebar. Check other items in the list that you might also want to be conditions. For example, if you check the choice for “received in a specific date span” then you can specify the period of time that the template should be effective. If you check choices in addition to the “sent only to me” choice then you will need to tab to the “edit the rule description” choices and use spacebar on the various choices for which you need to set conditions. When you are done checking conditions tab to the “next” button and press enter key. 5. If you only used one condition (the “sent only to me” condition) then you might get a dialog box that tells you that the rule will be applied to every message you receive. Answer “yes.” 6. The “what do you want to do with the message” dialog will appear. Use down arrow key to the “reply using a specific template” checkbox and use spacebar to check it. 7. Tab to step 2 for editing the rule description and use up or down arrow keys to the choice for replying using a specific template. Press enter key. 8. In the look-in edit combo box use down arrow key to the user Templates in file system choice. 9. Tab three times to the list of templates. Use arrow keys if necessary to find the template you created for auto replying and then tab to the open button and press spacebar. 10. Tab to the “Next” button and press spacebar. 11. You will then get a list of conditions that you can set as exceptions if you want to. Tab to the next button and press spacebar. 12. Type a name for the auto-reply rule or leave the one that is already showing in the “specify a name for this rule” edit box. 13. Tab to the “finish” button and press spacebar. 14. Tab to the OK button and press spacebar. Turn off automatic replies To turn off the rule you created in step 2 above, do the following: 1. Open the “rules and alerts” menu choice in the tools menu. 2. Use tab key until you find the list of rules. Use up or down arrow keys to find the one you created and then spacebar to remove the checkmark. You can use tab key in this dialog to the “delete” button and press spacebar to delete the selected rule. 3. Answer prompts or warnings. Send an e-mail message based on a template 1. Use Alt+T to brin up the tools menu. 2. 2. Use down arrow to the “forms” menu, right arrow into the submenu and press enter on the “choose form” menu choice. 3. In the “look in” edit combo box of the “choose form” dialog use down arrow to the “user templates in file system” choice. The default templates folder is opened. 4. Tab to the list of templates and move focus on to the one you want. Tab to the “open” button and press spacebar. If your template is saved in a different folder then use the browse button. 5. Make any additions or changes to the recipients in the “To”, “Cc”, or “Bcc” box. These changes are just for the message and the template is not changed. The body of the message is already filled in. 6. Send the message. Notes to consider Consider creating an Outlook task or to-do reminder to help you remember to turn off this rule when you want to stop sending automatic replies. The reply using a specific template rule in the Rules Wizard sends your automated reply only once to each sender during a single session. This rule prevents Outlook from sending repetitive replies to a single sender from whom you receive multiple messages. During a session, Outlook keeps track of the list of users to whom it has responded. If you exit Outlook and then restart it, however, the list of the senders who have received automated replies is reset. Important For the Rules Wizard to send a reply automatically, Outlook must be running and configured to check periodically for new messages. Brian Lee [email protected] -----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of Kimsan Song Sent: Tuesday, February 16, 2010 1:35 PM To: [email protected] Subject: [JAWS-Users] audoreply Hi, I know I spelled the word wrong but how would I set up an autoreply in outlook 2007? Please visit me on facebook. [email protected] For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/ For answers to frequently asked questions about this list visit: http://www.jaws-users.com/help/
