I will check with some local developers to check their interest in a Jenkins event in Sao Paulo (anyone here? Algum desenvolvedor ou interessado por aqui? :-).
There are some universities that I believe would gives access to a venue for this event with no cost or at low cost. I liked the idea of starting after noon and having a pub where each attendee pays for themselves, and if needed TupiLabs could put some money on this event, and keep it at a very low price or even free. Thanks! Bruno P. Kinoshita http://kinoshita.eti.br http://tupilabs.com >________________________________ > From: Kohsuke Kawaguchi <[email protected]> >To: [email protected] >Cc: Lars Kruse <[email protected]> >Sent: Monday, 6 August 2012 11:57 PM >Subject: Re: Agenda for project meeting: event planning > > >On a related note, if you are in a big city (New York, Sao Paulo, Seoul, >Chennai, Paris, Beijing, London, etc.) and has access to a venue, and if >you /might/ be interested in hosting an event like this, please let us know. > >Our usage stats should have a pretty accurate distribution of users >around the world, so if the plan outlined below works, all we need in >theory is some venues plus local speakers... (and then a lot of love >from Alyssa, et al.) > > >On 08/06/2012 07:36 PM, Kohsuke Kawaguchi wrote: >> >> I think having a tried-and-tested format that can be replicated >> elsewhere would be nice. It will reduce the overhead involved in >> organizing an event. >> >> If we can package this such that it can be held in a bigger conference >> room of a big company or an university classroom, I wonder if that opens >> up a lot of possibilities to replicate this elsewhere. >> >> In Asia and Europe, food catering isn't necessary, and moving to a >> nearby pub after the event where attendees pay for themselves is quite >> acceptable. This is the proven model in Tokyo. >> >> In US, we'll most likely need some delivered food, but I suspect the >> only reason it's so expensive is because the hotel robs you, and that >> will be a non-issue if we have the event in a company or an university. >> >> >> One thing I do wonder is how important it is to keep the event free of >> charge (or keep it minimum just to make sure we won't end up a >> half-empty room with 50 people on the waiting list.) In Tokyo we never >> charged for an event and we just oversell the seats instead, and that >> was considered important. >> >> In other parts of Japan, I've heard that it's mostly up to $5 or $10 >> even when we charge. That's a price someone can pay out of his own >> pocket, and I suspect that'd make it a lot easier for many (at least >> myself) to attend. >> >> Just as a hypothesis, if we are to have this event in the Nokia campus >> in Copenhagen (I remember you guys had a pretty big room that fits 100) >> and in the above-mentioned format, would that drive down the cost enough >> that we can get away without spending many $1000s and charging people? >> >> >> On 08/04/2012 06:31 AM, Lars Kruse wrote: >>> Hi Kohsuke and devs, thanks a lot for bringing up this topic. >>> >>> By direct encouragement from Kohsuke I will contribute to this thread. >>> >>> Just to set the context of my comment: Like CloudBees we (Praqma) have >>> our business model based pre-dominantly around Jenkins CI. Where >>> CloudBees focus on PaaS, we have our focus on business driven, sponsored >>> Open Source development and consultancy services related to tool support >>> of software development and verification processes (with Jenkins Ci as >>> the natural hub). We strive to support the Jenkins community in any way >>> we possible can. So besides our contributions to the pool of plugins we >>> also found it natural to help organize and fund some of the more costly >>> community activities - such as events. >>> >>> CloudBees and Praqma entered a formal partnership a few month back. At >>> about the same time where we had our first vision of a Jenkins User >>> Conference in Copenhagen. We have debated the format of such a CPH user >>> conference together with CloudBees: Should it be an official JUC event >>> (just another city along with Paris, New York, San Fransisco and >>> Antwerp) and simply squeeze it into the program as with Herzelia and >>> Tokyo or should it be a CIA event. Or something in between? >>> >>> As you may have noticed we had to settled on a different format than JUC >>> (and I realize now, that this is probably due to the relatively costly >>> format the JUC represent): So the CPH event in September is kind of a >>> new approach, and perhaps a trial of the new format. >>> >>> * We use the term "User Event" instead of "User Conference" - Actually >>> we see the gathering very much as a conference, but we did this >>> simply to deliberately distinguish it from CloudBees' JUC format. >>> * We start at noon - so attendees are expected to have their own lunch >>> before they show up. >>> * We continue to late in the evening, but the conference meal will be >>> sandwiches - enough to fill everybody, but not in any way fancy (a >>> note hereto: The conference meal I had at JUC in Paris was the best >>> conference meal I had in my entire career ;-) >>> * When the event officially ends at the conference hotel (19:00'ish), >>> we have invited the participants to join us to a cafe or pub in the >>> neighborhood for more relaxed discussions and free drinks - This >>> social after-event has it's own sponsor (Programming Research in the >>> CPH event). >>> * The token attendee give-away will be a mug instead of a T-shirt. The >>> sponsor value will be the same, but the production cost will be less >>> than half of what it cost to produce a T-shirt. And then we just >>> hope, that the attendees will like their mug as much a they would >>> have liked a T-shirt. >>> >>> In our case (CPH september) we didn't have a call for paper session - >>> but that is not necessarily part of the format we are suggesting, it >>> was simply because we had so many good speakers lined up in our network >>> (Nokia, Sony Mobile, Programming Research, Grundfos, CloudBees and >>> Ourselves) that this year with south short notice - we didn't need a CfP >>> session. >>> >>> The CPH user event is hosted and funded by Praqma and a generous sponsor >>> contribution is added from CloudBees (Thanks!!!) and as I mentioned - >>> the social after-event has it's own sponsor. >>> >>> ...And just to backup Kohsuke in the experiences he's sharing: Even >>> though we are trying to make this a cheap event (also for the attendees >>> - signup fee is only 25€) we are *still* going to loose a considerable >>> amount on money on hosting this event. And on top of that we are going >>> to spend an equally considerable amount of time on planning and >>> executing it. >>> >>> I'm not whining about it! Quite the opposite. We have a commercial >>> interest in Jenkins and we are happy to be able to 'pay-back' to the >>> community. But I think that two point are important for large events: >>> >>> * Any event will need a commercial sponsorship to become a success: >>> Cheap is good, but moneyless as in 'driven solely be initiative' - >>> is probably not going to happen outside the CIA format. >>> * If a commercial sponsor should contribute - they would want the >>> event to be 'officially accepted and approved' by the community in >>> order to shine in the light of the Google doctrine: "Do No Evil" >>> >>> As we in Praqma are developers ourselves we found that we had an urge to >>> fill in content that was developer oriented (as opposed to user >>> oriented) as well. But this represents a paradox; it's really difficult >>> to mix such different groups (users and developers) at the same >>> conference unless it's a big one with more tracks, so instead we have >>> decided to host a separate developer event along with the user event (a >>> full day workshop on the day before the user event). >>> >>> One of the complaints or critics we often hear from developers who >>> attended hackatons (including ourselves) is that they are often not very >>> well organized: People meet with no specific agenda, they spend a day >>> writing code (often alone) on the same stuff as they would have worked >>> on had they stayed at home - at the end of the day they eat pizza >>> together and break up. >>> >>> We have internally worked on developing a good format for a well >>> organized hackaton: >>> >>> It's a "Code Camp". >>> >>> It's inspired by open space technology/discussions (the term 'camp' is >>> also used within the open space approach): Developers are encouraged to >>> bring a few topics or issues to the camp, which starts with a short >>> introduction where each develop gives a few words of explanation to the >>> topics. Then there is a vote among the attendees: What are the >>> interesting topic that should be worked on? The topics that gets the >>> most votes win a time-slot on the code camp. Then we break out into >>> small groups - one per topic (no one works alone, all groups are at >>> least 3 participants). >>> >>> Following up on the inspiration from the Open Space technology the good >>> topics are characterized by: >>> 1) a real issue of concern >>> 2) a high level of complexity >>> 3) a high level of diversity >>> 4) a real or potential conflict >>> 5) a high level urgency. >>> >>> * The camp has it's own wiki - each break out session will have an >>> appointed scribe, who captures findings, results, deliveries, >>> discussions etc on the wiki. This supports that the summary-sessions >>> can be kept very short, anybody who wants to know what the other >>> groups worked with can find it on the wiki - and so can people who >>> didn't even attend the camp. >>> * The camp is well-organized although even though it's not >>> specifically pre-organized. >>> >>> The scribes can be recruited among more novice developers, who would >>> like to attend the Code Camp, but potentially would be intimidated by >>> the size of the brain trust. Or scribes could be recruited among >>> once-was-developer managers who tend to have strong opinions on >>> direction, but due to rusty code-fingers they lack to ability to >>> actually contribute to the code base (I'm sad to admit, that the >>> description fits myself ;-). >>> >>> At Praqma we run Code Camps like this internally among our developers >>> about every second month and we find them quite efficient - we'd like to >>> share. It could potentially also be a format for a Jenkins devroom at >>> FOSDEM? >>> >>> In order to bring down the cost, the Code Camp is hosted at Praqma Plex >>> - and we simply serve pizzas from the local joint. It's very cheap! >>> Seats are limited to 20 developers, together with scribes and >>> facilitators we'll be around 25 in total. The registration fee is purely >>> symbolic; 15€, just to make sure that no-shows are encouraged to >>> unregister as opposed to just not showing up. >>> >>> Like Kohsuke just announced that CloudBees is prepared to take >>> responsibility for hosting the San Fransisco JUC once every year. We at >>> Praqma are also prepared to commit ourselves the make both the "Jenkins >>> CI Copenhagen Code Camp" and the "Jenkins CI Copenhagen User Event" >>> annual events. >>> >>> www.praqma.net/jciusrcph12 <http://www.praqma.net/jciusrcph12> >>> www.praqma.net/jcicodecamp12 <http://www.praqma.net/jcicodecamp12> >>> >>> This year it's in September - but like JUC in San Fransisco is >>> piggybacking on Java ONE we are also considering on having our events >>> piggyback on a larger one - and we have our eyes set on the GOTO >>> conference (http://gotocon.com) which would imply that the 2013 event >>> probably will be in May - not September. >>> >>> And like Alyssa @ CloudBees we, here at Praqma, also declare ourselves >>> ready to assist any community driven initiative or CIA event that need >>> assistance in our region (Europe) with what ever is needed: Wiki >>> hosting, Money handling, Event registration, CfP, design of stickers, >>> logos, give-aways etc. >>> >>> Cheers! >>> >>> ____________________________________________________________ >>> <http://www.praqma.net/> >>> >>> *Lars Kruse, M.Sc.* >>> Partner & Co-founder >>> [email protected] <mailto:[email protected]> >>> +45 20 87 25 30 >>> Skype:lakruzz *Praqma A/S* >>> www.praqma.net <http://www.praqma.net/> >>> Allerød Stationsvej 4 >>> DK-3450 Allerød >>> +45 36 77 27 62 >>> >>> >>> >>> >>> >>> >>> >>> On Sat, Aug 4, 2012 at 2:00 AM, Kohsuke Kawaguchi <[email protected] >>> <mailto:[email protected]>> wrote: >>> >>> >>> I'd like us to think a bit about events in the next 12 months. >>> >>> I'm going to eventually put this into the project meeting agenda for >>> recording some kind of consensus, but for now this is half-baked. >>> >>> >>> One of the backdrops is that going forward CloudBees will be >>> organizing one JUC per year, at San Francisco, instead of doing 4 >>> like we did the past 12 months. From what I've been told, the main >>> issue is that the cost involved in running it is just too high (I >>> saw one of the cost summary and it's in the order of tens of >>> thousands of dollars!) >>> >>> Given that, I think we need to change the model here. >>> >>> First, I think we need to run events cheaply --- as a case in point, >>> our friends in Japan organized Tokyo JUC a lot cheaply: >>> >>> - we found the venue who's willing to host us for free >>> - we did video recording by ourselves and so that was free >>> - the conference was from noon to 5 so that there's no need to >>> cater food. >>> - the drink-up after the event was paid for by attendees who >>> opted in for that part. >>> >>> Second, I find that it works better when the local people organizes >>> the event, like in Israel and Tokyo. >>> >>> >>> In this new model, I think the community could act as a facilitator >>> --- I think we want to put this model out there (so that we can find >>> people like Lars who's interested in driving one in their home >>> city), and we want to help those efforts so that they feel like a >>> series of the same event. >>> >>> Maybe it starts with a mailing list to hook up people interested in >>> organizing one, with some Wiki pages to share the knowledge. Alyssa >>> thinks she can continue to help with the actual work (of handling >>> CfPs, handling money between sponsors and vendors, registrations, etc.) >>> >>> I also think the Jenkins project should spend some of its budget on >>> those events, and this is another reason we need some guidelines. >>> >>> >>> One way I think of this is as a parallel to Jenkins CIA, in which we >>> set out some mechanism to encourage small local meet-ups and >>> evangelism effort. This could be a bigger brother to CIA that just >>> requires more commitment from those who are willing to do it. >>> >>> >>> I'm not sure how this fits into that FOSDEM thread I just started, >>> or if it needs to fit into this. >>> >>> >>> I appreciate any thoughts on this. >>> >>> -- >>> Kohsuke Kawaguchi http://kohsuke.org/ >>> >>> >> >> > > >-- >Kohsuke Kawaguchi http://kohsuke.org/ > > >
