+1 from me on doing the cleanup. Meetup groups come and go. Great to see
a documented way to gring them back to life.
On 14/01/2020 14.59, Oleg Nenashev wrote:
Thanks a lot for the notice Alyssa!
If my message is too long, *TL;DR: *the meetups will be restored, but it
is time to clean up the inactive meetups. There is a proposal below
Some updates there:
* As communicated by Tracy, the root cause is that meetup.com support
removed more meetups than it was requested by CDF.
* Last week we had a meeting with CDF where we discussed the issue.
Participants: Alyssa Tong (Jenkins Event Officer), Jacqueline
Salinas (Director of Ecosystem, CDF), Tracy Miranda and me
* At this meeting we agreed that:
o Removed meetups meetups will be restored. It will take a while
since it is a lengthy manual process by meetup.com support
o CDF will grant us an additional grace 3-month grace period to
try restoring inactive meetups in the Jenkins community (and/or
to convert them to CI/CD meetups). Heads-up about cleaning up
inactive meetups was sent out on *Oct 26* to meetup organizers,
so we will need to reimplement the process and do additional
communications
o If meetups are not restored, CDF will use the "step down"
process
<https://help.meetup.com/hc/en-us/articles/360002882191-Stepping-down-as-the-organizer-of-a-group>
instead of deleting the meetups. It will give the local
communities an additional chance to restore the meetups
Just to explain the reasons of the Jenkins Area Meetups cleanup:
* Running CI/CD Pro Meetup.com account
<https://www.meetup.com/pro/cicd-cdf/> costs *12k USD per quarter*.
The majority of these costs used to go to *106 *Jenkins Area Meetups
* CDF has a limited budget for Outreach programs and meetups. They are
happy to sponsor active meetups, but in the case of Jenkins we
accumulated a number of inactive ones
* Meanwhile, more than 60% of the meetups are dormant. Inactive
meetups cost the same amount of money as active ones
o *27* JAMs groups have NEVER had a meetup on meetup.com
o *40* other JAMs did not have any events organized in 2019
* Dormant JAMs prevent CDF from...
o Sponsoring swag/food/venue for meetups and other events
o Onboarding new CI/CD and Jenkins meetups in active local communities
o Organizing other events and running outreach programs
So you may see there is a good reason to cleanup meetups which are
really inactive. Some of us might be mentally attached to these meetups
(e.g. I was a co-org in several removed meetups), but IMO we need to
face the reality and adjust our meetup program. I would suggest the
following process:
1. Wait till meetups are restored
2. Do a best effort attempt to revive the meetups
* Communicate the incoming deprecation/cleanup of meetups AGAIN to
meetup organizers and all meetup members
* For meetups that never happened
o CDF steps down
<https://help.meetup.com/hc/en-us/articles/360002882191-Stepping-down-as-the-organizer-of-a-group>
as an organizer immediately after the meetup recovery.
Current meetup leaders can take it over. If it does not
happen, all meetup members will have 2 weeks to react and
take over the meetups
o If reactivated, meetups can rejoin again by following the
process defined by CDF <https://github.com/cdfoundation/meetups>
* For meetups with at least one event in the past
o 3-month grace period is applied
o During this period we will try to contact meetup organizers
and members through community channels and get the meetups
scheduled
o If there are no meetups happen/get announced, CDF steps down
as an organizer. Current meetup leaders can take it over or
step down as leaders
o If reactivated, meetups can rejoin again by following the
process defined by CDF <https://github.com/cdfoundation/meetups>
3. Simplify the meetup process
* CDF takes over the most of the operations responsibilities (see
the JAM pull request from Alyssa
<https://github.com/jenkins-infra/jenkins.io/pull/2748>)
* We could simplify the meetup process and bound it to the
Advocacy&Outreach SIG to keep things simple
o Advocacy&Outreach SIG is open to help meetup organizers to
get their meetup started (mostly by advice since operations
are managed by CDF)
o jenkinsci-jam and events mailing lists are archived. The
latter one is just inactive, the first one is plagued by
spam and no longer used for meetup operations purposes
o Advocacy&Outreach channels are used instead
* Jenkins project might still use some of its own money to
facilitate the meetups in addition to the CDF budget (SPI funds,
CommunityBridge, etc.), but it is something to be discussed later.
I will add it to the next governance meeting on 15th
<https://docs.google.com/document/d/11Nr8QpqYgBiZjORplL_3Zkwys2qK1vEvK-NYyYa4rzg/edit#heading=h.vylsknw2s91m>
and to the Advocacy&Outreach SIG meeting on 16th
<https://docs.google.com/document/d/1K5dTSqe56chFhDSGNfg_MCy-LmseUs_S3ys_tg60sTs/edit#heading=h.wynj4ac1a4f6>
with voting for immediate actions:
* Approve the suggested process in general && delegate the final
process decision to the event officer and Advocacy and Outreach SIG
(immediate/short-term stepdown for meetups which never happened,
grace period for stale ones)
* Approve archiving of jenkinsci-jam and events mailing lists mailing
lists in favor of Advocacy & Outreach channels
I would appreciate any feedback here.
Best regards,
Oleg
On Friday, January 10, 2020 at 9:07:07 PM UTC+1, alytong13 wrote:
+Jenkins Dev <javascript:> to the communication.
Hi All,
A brief update on this matter. We are continuing to work on this -
we are are working with meetup.com <http://meetup.com> and CDF to
re-instate the deleted JAMs and will provide follow up
communications with the affected JAMs accordingly.
With the transition of JAMs to CDF, we are also looking to make
changes to the JAM process which will be discussed at the next
governance meeting.
BR,
alyssa
On Mon, Jan 6, 2020 at 12:02 PM Tracy Miranda <tmir...@cloudbees.com
<javascript:>> wrote:
Hi all,
We had folks asking about some Jenkins Area Meetups that seem to
have been deleted.
A few (15) meetups were planned for removal after having been
non active for a while and with no response after organizers
were contacted (This is part of our now regular and ongoing
maintenance of meetup groups that CD.Foundation will do).
Something seems to have gone wrong and many more meetups were
deleted by our account rep. CDF/Meetup are working on restoring
the meetups so please bear with us.
The meetups that are planned for removal (they have been
inactive for >500 days) are:
New York JAM
Chennai JAM
Chicago JAM
Cologne JAM
Jenkins Oslo
Jenkins Bangalore
Milano Jenkins Area Meetup
Madrid Jenkins Area Meetup
Belarus Jenkins Meetup
Atlanta USA CI/CD CDF Meetup
Melbourne JAM
Boulder JAM
Hamburg JAM
Seville JAM
Budapest JAM
If there is one on the list you think should not be there or
perhaps you would like to salvage and take ownership of it and
run a meetup in the next 3 months, please let me know as soon as
you can.
Regards,
Tracy
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