Londa, I agree. One small detail: You don’t need to press enter or spacebar on “find now.” Just press F6 to reach the results field.
From: Londa Peterson [mailto:[email protected]] Sent: Thursday, January 21, 2016 3:34 PM To: [email protected] Subject: Re: Advanced Searching in Outlook 2010 - Opinions Sought Hi Brian, To me, neither of these methods is the simplest. The easiest way to do an advanced search is to press control + shift + F. You can then tab through the fields and fill in the ones you want. Once you press enter or spacebar on find now, you can simply press f6 to get to your list of results. As far as I know, these are all Outlook keystrokes. It's much less cumbersome, and you don't have to be a programming geek to do it. From: Brian Vogel [mailto:[email protected]] Sent: Wednesday, January 20, 2016 5:28 PM To: [email protected]<mailto:[email protected]> Subject: Advanced Searching in Outlook 2010 - Opinions Sought I generally prefer to teach keystrokes to access the required ribbon options to accomplish something, but this time I might make an exception. Once you're in an Outlook folder you wish to search it's a simple matter to hit Ctrl+E to be thrown into the search box. After that things become much more complicated. If you want to search on the From field, the keystroke sequence to do this is ALT+JS+OM, then one types in the partial or full name or e-mail address one wishes to search on. By contrast, one can enter the search operator "from," open parenthesis, the partial or full name or e-mail address, and a close parenthesis directly in the search box to accomplish precisely the same thing. If you want to get only messages that have attachments, the keystroke sequence to do this is ALT+JS+H, and that creates a search only for messages that have attachments. By contrast, one can enter the search operator "hasattachments:" followed immediately by either "yes" or "no" and can filter for messages that either do or do not have attachments directly into the search box. If you want to filter by date, the keystroke sequence is ALT+JS+W, this brings up a drop down menu from which you can choose today, yesterday, this week, last week, this month, last month, this year, or last year. By contrast, one can enter the search operator "received:" followed by one of the previously listed single words or two-word phrases. All of the above can, of course, be combined together. There are also additional criteria that can be specified but I'm trying to focus on the most common and useful. Let's say I'm trying to find an e-mail that I sent, last week, that has an attachment on it. I can do one of two things after hitting CTRL+E: 1. Immediately type "from(Brian Vogel) received:last week hasattachments:yes" in the search box by hand. 2. Hit ALT+JS+OM and immediately type "Brian Vogel," then hit ALT+JS+W and use down arrow to go through the dropdown to find last week, then hit ALT+JS+H The second option is, to me, much more cumbersome than the first, once you know what the search operator terms and formats are. In addition, it is only through hand entering "hasattachments:no" that one can limit the search to messages that do not have an attachment, no keystroke sequence generates the "no" condition. I'm sure that some of you have had to use advanced searching to filter out as much extraneous e-mail in your archives as you possibly can before trying to locate a specific message from the returned results. What say you regarding whether it makes more sense in this case to focus on the search operators that you type yourself versus the keystrokes and typing involved to do each via the ribbon? Brian
