Ann: This is probably more Microsoft Word than JAWS, but Freedom Scientific's fix makes this Word feature something much more useful for blind users than was formerly the case, and it is particularly helpful because, with automatic cross-references, one does not have to worry as much about broken cross-references when editing documents, particularly where there are multiple editors. You ask if this is a BookMark. The answer is that it can be, but it can be implemented without bookmarks too. Perhaps the best way to illustrate is to give an example. let's assume you have a Glossary of defined terms, and you want to make sure the term and the reference are always exact and accurate. I'll try to describe a step-by-step implementation. First, your document needs to have some kind of automatic numbering. That can be implemented in a complex hierarchy, as in the case of styles -- with Heading 1 as Article I, Heading 2 as capital A, and Heading 3 as an Arabic number (or any hierarchy you want). Word, however, will start numbering each paragraph if you simply start a paragraph with a number. So, setting this up can be simple, and I know you know how to do this. Second, let's assume you want to create a Glossary of defined terms. In one particular section (let's assume Word has numbered it as Section 2.1), the following sentence appears: * * * * * 2.1 Licensor grants a perpetual, worldwide, and exclusive license to use the Licensed Technology to manufacture and sell Avionics Products for use and installation in aircraft falling into FAA Classes X, Y, and Z (herein, the "Licensed Field"). * * * * * Throughout the remainder of the document, the term Licensed Field is repeatedly used. Its meaning, therefore, is quite important. So, highlight Licensed Field (being careful not to pick up the quote marks. Then insert a bookmark. I know you are a sophisticated Word user; thus, I'm assuming you know how to create a bookmark. You should call the bookmark something that is obvious, like "LicensedField" (note the absence of spaces). Now, you are ready to set up your Glossary, but the cross-reference does not need to be limited to a Glossary. You might simply want to say something like: * * * * * Licensee is not permitted to use the Licensed Technology outside the Licensed Field, as defined in Section 2.1 hereof. * * * * * I cover this situation at the very end. Let's stick with the Glossary. You want it to say, for this entry, something like: * * * * * "Licensed Field has the meaning assigned it in Section 2.1. * * * * * Between empty quotation marks, insert a cross-reference. This is accomplished with Alt, then n for insert, and then r and f. Alt,n, r, f for a cross-reference is pretty easy to remember, but I use this so much that Alt plus 1 is set up in my Word on the quick access toolbar. The Alt n r f sequence brings up a dialog box with lots of options. Here, we want to insert the text of the defined term 'Licensed Field.' So, after hitting Alt n r f, choose bookmark. Then, hit the tab key. It will likely already be selected, but if not, select 'bookmark text'. First character navigation works throughout the lists in this dialog box. You will probably want to accept the other defaults. By default, your cross-reference will be a hyperlink. That way, with a control click, you can jump immediately to the cross-referenced term or paragraph number. To get to the list of items to be inserted, you can tab over 3 or so times, or just hit Alt plus w. Navigate to the bookmark 'LicensedField' in the list and hit ENTER. Then hit shift plus tab a couple of times to the 'close' option and press ENTER to exit the dialog box. Now, between the formerly empty quotation marks in your glossary entry, the words "Licensed Field" appears. But, where is it defined? Remember, the last part of the glossary entry referred to the paragraph number. Now, navigate to the place in the glossary entry for "Licensed Field" where you want the paragraph reference to appear. In my sample sentence, it appeared right before the last word in the sentence. Repeat the Alt n r f key sequence. Again, your reference point is a bookmark, and that will already be highlighted (selected). Hit tab. Now, however, you don't want to insert 'bookmark text'. Instead, you want a paragraph number. You should explore the options. They are impressive. In my example, you want 'Paragraph Number (full context)'. Always pick 'full context' if you want the whole string reference, e.g. 2.1(a)(1)(i). If you just want the specific paragraph without its context (which I rarely use), pick 'Paragraph Number (no context). Next, tab over to the list of bookmarks (or hit Alt plus w). Hit the letter l to move to 'LicensedField' and hit ENTER. Now, exit the dialog box. Where the paragraph number should appear, the number, in my example, 2.1 now appears. If you do a fair amount of editing a document, before sending it, highlight the entire document, except for the first line. Then press the applications key (or shift plus F-10) and choose "update fields" to make sure all the fields are updated. Let's assume, to conclude this far too long email message, that you don't want a glossary, but just want to reference some Section in your document. Perhaps it has no defined terms or bookmarks in it. You can still use the cross-reference feature. Where you want the cross-reference, just employ the Alt n r f key sequence. Now, however, the reference point you want is a "numbered item," not a "bookmark." Choose that and hit tab. Again, choose 'paragraph number (full text) and tab (or hit Alt plus w) to go to the list. Now, however, instead of having a list of bookmarks, you will have a list of paragraph numbers. Navigate to the desired number, hit ENTER, and exit the dialog box. One final tip. If you have heavily edited a document, before you send it, first do the update fields step (described above). Then, however, search for the word "error." If you have inserted an automatic cross reference, and the referenced item has been deleted, not just moved, Word is smart enough to let you know you are about to do something stupid, namely, refer to something that no longer exists. So, where the reference appears an "error" message will appear, and it is searchable. You can then fix the problem and avoid embarrassment or worse, malpractice. <SMILE> I apologize for such a long message. I trust that those who care nothing about such things stopped reading long ago.
-----Original Message----- From: Jfw [mailto:[email protected]] On Behalf Of Ann Byrne via Jfw Sent: Saturday, April 25, 2015 6:29 AM To: The Jaws for Windows support list. Cc: Ann Byrne Subject: Re: One Good Thing About JAWS 16 How do you set this up? Is it a bookmark???? At 02:05 AM 4/25/2015, you wrote: >I do not remember seeing this anywhere in the list of JAWS 16 "fixes >and features" lists, but I suppose I missed it. If I did, others might >have too. > >In Microsoft Word, there is a wonderful feature (and it has been there >for well over a decade) by which one may reference another place in a >document such that the reference remains accurate, even though further >edits might result in changed paragraph or page numbering. This is >especially useful for lawyers in contracts, but the feature has other >applications. The feature worked beautifully up to JAWS 11, but then >Freedom Scientific, sort of, broke it. > >For instance, in the phrase "Except as specifically provided for in >Section 6.5(a), .," I want to hear what you likely just heard as the >cross-reference, 6.5(a). That is what we all heard up to JAWS 11. In >each version since (and I believe each build up to the April 2015 build >of JAWS 16), instead of enunciating 6.5(a), JAWS (while using the >computer cursor) would enunciate something like the following: > >Ref 4761,899 H:\2212A 6.5(a) > >You could hear the correct paragraph number eventually, but only after >a great deal of pain or, in the alternative, switching to the JAWS >cursor. > >I was pleasantly surprised when I read a cross-reference in a fairly >complex contract, while testing the April build of JAWS 16, to hear Ref >6.5(a). I was shocked. I tested this in 4 or 5 highly complex >documents. It worked correctly every time. No longer is it necessary >to wait (impatiently) while JAWS jabbers away digits and characters >which, for my purposes (and those of 99.9% of users) are entirely >irrelevant. > >Now, if JAWS 16 only read track change colors properly, I would be a >totally happy camper. Maybe in the next five years it will happen! > >Still, when Freedom Scientific does something right (even if it takes 5 >years), some credit is due. > >Have a great day. > > > > > >Sent from my Yoga IdeaPad > >I. Edward Marquette > >Universal Phone: 408.692.5640 > > > >Mobile: 816.812.0088 > > > > > >-------------- next part -------------- An HTML attachment was >scrubbed... >URL: ><http://lists.the-jdh.com/pipermail/jfw_lists.the-jdh.com/attachm ents/2 >0150425/4834ae39/attachment.html> >_______________________________________________ >Jfw mailing list >[email protected] >http://lists.the-jdh.com/mailman/listinfo/jfw_lists.the-jdh.com _______________________________________________ Jfw mailing list [email protected] http://lists.the-jdh.com/mailman/listinfo/jfw_lists.the-jdh.com _______________________________________________ Jfw mailing list [email protected] http://lists.the-jdh.com/mailman/listinfo/jfw_lists.the-jdh.com
