If you are going to create a shared login, change the password every semester. Otherwise, you're leaving a backdoor open for anyone who has the password from previous semesters.
We get volunteers, interns, etc. coming through. I set up a basic account, and if they're here for a known time frame, I set the expiration date for the end of that time. But it's usually a very small number. On Fri, Jun 3, 2016 at 9:15 PM, Eric Phetteplace <[email protected]> wrote: > Hi Doug, > > Thanks—Duplicate looks quite handy. I hadn't seen that. > > I doubt we'll go the way of creating a second account for each work study > student, that seems kind of the worst of both worlds as now it's more work > to set up than a shared login *and* it's a fake account. I'm not too > concerned about knowing exactly who performed what work for these accounts > though I suppose that's worth keeping in mind as a potential downside. > > Best, > Eric Phetteplace > Systems Librarian > California College of the Arts > libraries.cca.edu | vault.cca.edu > 510.594.3660 > 2>/dev/null > > On Fri, Jun 3, 2016 at 12:48 PM, Doug Dearden <[email protected]> wrote: > > > Hi Eric, > > > > From a system admin viewpoint I never create generic logins for users. > > The reason is that if you have to investigate something after the fact, > and > > a log file indicates that "Librarian1" was the username you don't know > who > > that is if it is shared amongst several people. Better to create a > > separate user name for everyone that is going to be using the system. > You > > could create a second patron account for these work study students to use > > when they are working at the library, that would then be deleted at the > end > > of the semester leaving their regular account intact. > > > > Regarding your "roles" question, Koha does have a Duplicate function. If > > you create a "work study" user, assign it all the appropriate > permissions, > > you can then edit the user and use the Duplicate function to make a new > > user with the same permissions, and just fill in the necessary fields for > > individual identification. > > > > Good luck, and welcome! > > > > Doug > > > > -----Original Message----- > > From: Koha [mailto:[email protected]] On Behalf Of Eric > > Phetteplace > > Sent: Friday, June 3, 2016 1:27 PM > > To: [email protected] > > Subject: [Koha] Handling student worker accounts > > > > Hi all, > > > > First of all, we are right now starting to migrate to Koha so I'm > probably > > going to ask a lot of questions on this list in the coming weeks. Bear > with > > me. > > > > If you have low-level employees who perform basic circulation work—e.g. > > work study students, volunteers—how do you handle their account > > permissions? Do you have a shared internal account with a password you > > periodically change? Do you edit their patron account to add necessary > > permissions and then later revoke them? > > > > We're trying to find a scalable way to handle this. Editing a half-dozen > or > > so patron accounts each semester doesn't seem wise to me. But internal > > accounts like this are weird too, because they're not "real" patrons. For > > instance, I'm filling in fake barcodes because they're required but this > > patron will never check anything out. > > > > Also, are is there no equivalent of user "roles" in Koha—sets of > > permissions I can quickly apply to an account? It's one thing if I can > just > > add a student to a "work study" role and another if I have to click a > bunch > > of checkboxes. > > > > Best, > > Eric Phetteplace > > Systems Librarian > > California College of the Arts > > libraries.cca.edu | vault.cca.edu > > 510.594.3660 > > 2>/dev/null > > _______________________________________________ > > Koha mailing list http://koha-community.org > > [email protected] > > https://lists.katipo.co.nz/mailman/listinfo/koha > > > _______________________________________________ > Koha mailing list http://koha-community.org > [email protected] > https://lists.katipo.co.nz/mailman/listinfo/koha > -- Elaine Bradtke Data Wrangler VWML English Folk Dance and Song Society | http://www.efdss.org Cecil Sharp House, 2 Regent's Park Road, London NW1 7AY Tel +44 (0) 20 7485 2206 (This number is for the English Folk Dance and Song Society in London, England. If you wish to phone me personally, send an e-mail first. I work off site) -------------------------------------------------------------------------- Registered Company No. 297142 Charity Registered in England and Wales No. 305999 --------------------------------------------------------------------------- "Writing about music is like dancing about architecture" --Elvis Costello (Musician magazine No. 60 (October 1983), p. 52) _______________________________________________ Koha mailing list http://koha-community.org [email protected] https://lists.katipo.co.nz/mailman/listinfo/koha
