On 2/9/07, John Locke <[EMAIL PROTECTED]> wrote: > Hi Keith, > > Keith Lowe wrote: > > Here's an example: I can enter a new vendor, and go to A/R-->Add > > Transaction to enter a vendor bill, but then what's next? The manual > > kind of says use Cash-->Payment or Payments, but I can't figure out > > how that should work. And after I've entered several bills, I should > > be able to run an A/R Aging report, but I can't get that to show any > > data - it is just blank. > > > Are you getting the terms mixed up? I've never used Quickbooks, but the > above statement sounds a little mixed up: Vendors go with A/P, not A/R. > Customers go with AR. You would go to AR to enter a bill for a customer, > or AP to enter a bill you received from a vendor. General sales process > goes like this:
Yep, I typed AP when I meant to type AR. I tried to follow this, and here's what happened, step by step. I'm using version 1.1.7, BTW. > 1. Add parts/services (line items for invoices) Did that, and verified it by Goods & Services-->Reports-->Services - so far so good. > 2. Add Customers I added a customer, still so far so good. > 3. Create sales invoice in AR, and post. I did this with AR-->Sales Invoice. I select the customer from the pull down. Question #1 - do I just make up an invoice number? How do I know that I'm not using a duplicate? Do I need to keep track myself? Quickbooks just auto increments the last invoice number you created. How does this work here? Is this a good case of my having a "basic accounting" vs. "QuickBooks" mindset? Moving on - when I hit Post, it says "Item not on file!" and then "What type of item is this, Part or Service" - where does it get this from? I have one service defined, and it is number 1. But putting a 1 in the Item or Number fields in Add Sales Invoice doesn't do anything. Note that I verified above in step 1 that I've got a service defined and it is #1. When I hit post, it takes me to the Add Service screen to add another service, and it is labeled #1 (which it got from my typing 1 when was trying to create the invoice, and use that service I just defined) What am I missing here? I'm not getting the linkage from the Service I just created, to using it in an invoice. > 4. You should now be able to see open invoices by going to > AR->Reports->Transactions, click Continue at the bottom of the page. > This will show all your open invoices. There's also an Outstanding > report (pretty much the same thing) and AR Aging. > 5. When your customer pays, go to Cash->Receipt. Click "Update" and you > should get a list of customers with outstanding invoices. Select the one > who has paid, and click Continue. Select the invoice to pay and click > Update, and the amount will be filled in. I then enter a Source number, > usually the check number or transaction number, and click Post. > > There are a bunch of shortcuts here: you can search for a specific > customer, you can use Cash -> Receipts (plural) to receive cash from > several customers at once, you can use the POS module to generate the AR > transaction with inventory adjustment and receive payment all at once, > or use a regular AR transaction to accept money without having a line item. > > You can also expand the process by doing quotations or sales orders, > which can then get converted to an invoice. The purchasing process is > similar, but with parallel screens for interacting with your vendors > instead of your customers. > > Hope that helps, I really appreciate your help John. (and I just ordered your book!) Let me ask something else while I'm here: about AP I've added 2 vendors. I now go to Add AP Transaction, and I select one vendor from the pull down menu. Not sure what to put in Invoice Number, so I just make up "222". Invoice date is 2/11 and due date is 3/11. Amount is $100, I select 5610 for Account (using the default accounts), and click on "Post". I can go to AP-->Reports-->Transactions and see the invoice I just entered. According to the help pdf file, I should use Cash-->Payments, and I find the invoice I entered, enter a check number in Source, and Post. Now what? I guess what I'd like to do is to print the check, but I'm not even sure about that. Keith -- [EMAIL PROTECTED] ConditionedAirSolutions.com main 256-428-1983, cell 256-426-1485, fax 256-859-5512 ===== Conditioned Air's business is built on people liking our service so much that they tell their friends and neighbors. For every new customer you refer to us, we'll send you a check: - $10 if they have any service work done - $20 if they sign up for our home maintenance plan - $50 if they purchase a new system ===== ------------------------------------------------------------------------- Using Tomcat but need to do more? Need to support web services, security? Get stuff done quickly with pre-integrated technology to make your job easier. Download IBM WebSphere Application Server v.1.0.1 based on Apache Geronimo http://sel.as-us.falkag.net/sel?cmd=lnk&kid=120709&bid=263057&dat=121642 _______________________________________________ Ledger-smb-users mailing list [email protected] https://lists.sourceforge.net/lists/listinfo/ledger-smb-users
