Hi Bill,
On Wed, Jan 7, 2015 at 5:48 PM, bill Ott <bill...@theotts.org> wrote:
> Hi, I am running version 1.30.3. I went to close out the year and
> discovered I had a AP draft transaction awaiting approval (which blocked
> the year end closure). I approved it, only to discover that the invoice
> in question had been already processed and paid. My approval created a
> second entry for the same invoice. I used a journal entry to back the
> second entry out, making all of the accounts correct. with one minor
> problem.
This is how I do it:
First, create a new transaction of the same type and with the same numbers,
but negative. I usually enter the invoice number again, with the -VOID
suffix. Then, when you're sure the invoice is correct, post it. Now, go to
Cash Payments. Create a nil payment by selecting both the original invoice
and the -VOID invoice no other ones) and click on Post. Preferably, the
date of the payment is equal to the date of the invoice so there's no
accounting effect on your balance.
Now, since you have created a GL transaction to achieve the same effect as
the -VOID invoice, you should probably post a negative GL transaction as
well.
> When I look at the out standing AP, the errant payment is
> listed. The good news is that it does not appear in the AP account in
> the GL or the Balance sheet, so I am good to go for tax purposes.
>
> The question is how do I remove the errant entry from the AP outstanding
> report?
>
Does this approach work for you?
--
Bye,
Erik.
http://efficito.com -- Hosted accounting and ERP.
Robust and Flexible. No vendor lock-in.
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