There's really not a right or wrong way, it's what works best for you. When I started genealogy, I never thought I'd have 8,000+ people in my files, many documents and photos, or having a family website was not in my thoughts either, but I do have this now and there are certainly many things to consider when naming a folder or file. For Legacy, I have one folder inside My Documents - titled : Legacy_pics_docs; inside this folder, I have all documents, photos etc. that are attached to my Legacy program, with a folders for documents, tombstones and photo for each surname, i.e. Brown_pictures, Brown_tombstones. (within the Brown_tombstone folder for example, if I have a lot of tombstone photos for a particular cemetery, I have a folder for that cemetery), then I have a Brown_documents folder, if you'll name your docs what they are first, i.e. wwi_draft_brown_john or land records_brown John_1852, then they will be easier to find. One thing I was told with a website, is to try to keep the file names short, I don't know if that's true or not, but this was from a professional. Also I've been advised to have all files the same as far as - or _ and upper or lower case. This has been a hard habit to form, but I'm woking on it. My main reason for setting up a "Legacy" file is that I know anything in that file is a lower resolution and therefore ok for the web or to e-mail someone, I keep the important originals in a higher resolution in: My Documents>Genealogy_Brown_family> etc., by having Genealogy first all my Genealogy family files will be listed together. My higher resolution photos are in : My Pictures> I have very few documents outside the U.S., so starting a file with the country would be out of the question for me. Good Luck, Syble
From: "[email protected]" <[email protected]> To: [email protected] Sent: Thursday, July 7, 2011 6:51 AM Subject: [LegacyUG] Organizing your picture folders I am not sure the best way to organize scans of documents. Right now I only have a few photos of people in my file. I have the file name simply as “PEOPLE” and I do the individual files like this... Perry, John Judson 01 Perry, John Judson 02 Simmons, Silas 01 Perry, Docia Leora 01 I have not started scanning documents in yet. On one of the Webinars, Geoff shows that he has his file folders organized by place... First level country Second level state third level county fourth level town which matches the way he has his sources set up in the master source list. However, my master source list is set up by records type first, then location. For example... Cemetery Records – GA – Columbia Co – Ashley Family Cemetery Cemetery Records – GA – Columbia Co – Bellevue Memorial Gardens Cemetery Records – MS – Forrest Co – Simmons Family Cemetery Cemetery Records – TX – Tarrant Co – Smith Family Cemetery Census Records – MS – Hinds Co – 1850 Census Records – MS – Hinds Co – 1860 Census Records – MS – Pike Co – 1900 Census Records – MS – Pike Co - 1910 Death Records – LA – Caddo Parish – death certificates Death Records – MS – Lamar Co – death certificates Tax Records – MS – Marion Co – 1813 Tax List Tax Records – MS – Perry Co – 1820 Tax List etc etc etc I am thinking about setting up my folders for my documents using the same format. I want to set it up right the first time because whenever you change file names you have to go back and tell Legacy what you did with everything. Do you think this system will work okay? I am trying to think ahead when I have hundreds of files. michele Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
