Roger, See what I've added to James' excellent response below... sort of a meshing of my previous post and his. Good luck! --Paula in Texas
----- Original Message ---- From: James Cook <[email protected]> To: [email protected] Sent: Sat, September 10, 2011 6:34:18 PM Subject: Re: Re[LegacyUG] How to enter census data Roger, Legacy being a computer based genealogy management tool, I'm afraid you are going to have to learn some basics of working with the computer. By the way, the powers that be here are very strict about keeping the things we talk about focused on the use of Legacy. It's not happened yet, but I see the potential for this topic to drift away form Legacy. Just wanted to point that out. No worries, I'm sure there are plenty of folks willing to help via private email it necessary. Anyway, back to the question - How to use a census record from Ancestry (or any online source) in Legacy. 1. You must save a copy of the document to your computer. When viewing the actual document image at Ancestry.com, you simply RIGHT+CLICK (ie the right mouse button) and chose "Save Image As..." from the menu that pops up. This is basic computing that holds true for most any site you might visit that has census images, though some may have a "Save" menu somewhere on the screen as well. >>>These are probably .jpg files, right? That's one type of image file Legacy >>>handles. 2. You'll need to decide where to store your documents, and how you wish to organize them. (It seems many folks like to organize by place or document type. I personally organize by family groups.) To do this, you'll need to know how to browse the files and folders on your computer. Many people store them in a sub folder under C:\Legacy, but I do not. I have a directory structure completely separate from my Legacy install. I get the sense that some may have had problems with keeping file outside of the Legacy install structure, but I've never had a problem. This arrangement is preferable to me, as I collaborate with others, and not all of us use Legacy. We can maintain a common file storage that is not specific to any particular program. Anyway, once you decide on your organization, save the image in the proper location. Maybe C:\Genealogy\Jones\BobJones_C1880.jpg. Tips: Spend some time thinking about how you would like to organize. Once you start attaching files in Legacy, it can be a pain if you wish to move your files around (Legacy maintains pointers to the files). Think about naming conversions to make finding your files easy for you. In my example, I have a Jones surname folder, and a 1880 census for Bob Jones family. Also, it is advisable to not use spaces or speical characters in file and folder names, though an underscore is fine. >>>I also arrange by family groups or surnames. I like to have all a families >>>documentation together in my binders. I think other family members like to >>>look >>> >>>at it that way, too, rather than having to use a cross-reference to find each >>>piece of paper... and they do like to see the documents. >>>Keep in mind that if you don't set up your picture files in the Legacy file, >>>the >>>regular Legacy backup feature will not back up those files automatically. >>>(And >>>if I'm wrong about that, someone will chime in momentarily.) 3. Probably the easiest thing to do would be add a custom Census event. From the menu at the top choose View -> Master Lists... -> Event Definitions. You'll need to use the Add button to add the custom Census event. Before doing so, click on a couple of the existing events and then choose the Edit button. Do this to get a feel for what you'll need to add for your custom event. (Here's a snippet I use when all fields are filled in: [HeShe] appeared on the [Desc] census [onDate] [inPlace].[Sources] [Notes]) 4. From an individuals screen, you can Add events to people (or to marriages from the marriage screen) using the Add button in the Facts/Events section of the screen. You can choose your new Census event, and fill in the blanks. In the row of icons along the top the Event dialog, the one that looks like a photo allows you to attach an image to the event. Click that, browse to your saved Census image, and attach it to the event. That's it. >>>When you have the Event window open, look for the "copy" and "paste" icons on >>>the right-hand side. Once you have the first one all set, click "copy" and >>>it > >>>is copied to the event clipboard. Then go to the next individual in that >>>census >>> >>>listing. Open individual, Add event and click "paste"... Everything should >>>be > >>>added for this person, just like you added it for the first one. >>>NOTE: This approach does not set up sources (master and citations).... just >>>events. So, add one and see how it looks on the reports you will use. Having said all that, I encourage you to watch Geoff's video. I've not done so myself (yet), but if it is anything like the others (and I expect it is), I have no doubt that it explains clearly how to enter a Census in a way to get the most benefit within Legacy. I do not do everything exactly as Geoff does, but my process is a lot closer to his than the easy way I've shared here. Good Luck, JC On Sat, Sep 10, 2011 at 11:30 AM, [email protected] <[email protected]> wrote: > But, can anyone tell me what to type, what to click, to place a copy of a U.S. >census > record into my Legacy records on my computer. Telling me to save it as a > .jpeg, > >.txt, > .html etc doesn't answer my dumb question. I want to be able to view the > census > >records > on my Legacy files with as few blanks filled in, as few clicks clicked, as >possible. Once > I do it, it's easy. I need the road map to get it done the first time...go >here, > highlight this, click on this, click on that, hit save to etc. I have a very >good memory > for things I've done. > The problem is getting there and doing it the first time. > > Thanks > > Roger > History really is my thing > http://www.n4zc.com/ourstate for anyone that wants to know my history >interests -- James Cook GED Utils, Ancestry Utils http://loosestacks.blogspot.com/ Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). 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