Dear Matt and List This is a round about way to explain why I find the USER FILING NUMBERS so useful. . I used to have folders for every person but as my data and tree grew, the folders became too numerous and cumbersome and information for more then one person might be contained on a 'piece of paper' , occasionally I was thinking who do I file it with. eg Copies of pages from School Rolls, containing many family members details As I got more into computers, I was finding I didn't look at the files so often rather I looked at the details on screen.with each detail sourced I could see where I got the information from. I thus then decided to do away with the name folders and have separate folders of the actual pieces of paper I accumulate , labelled Birth, Death, Marriage Certificates; Military records; Shipping Lists; School Records, Wills ; etc... to name a few
It isn't often I refer back to the actual 'piece' of paper once I have transcribed and or entered the details into Legacy and sourced them. I use the USER FILING NUMBERS then as a source Indexing system. Thus the User Filing Numbers say for example an Obituary notice in a newspaper for Joe BLOGGS . It could state Death date, occupation parents names, where from if emigrated, children's names, their residence, etc.. etc.. Now this Obituary is a 'Source ' for me for all these details, I will put the copy in a acid free pouch and it is labelled [OBIT-01] , then next obituary would be [OBIT-02] etc.... In Legacy the details it refers to are sourced as eg "Cairns Post Newspaper, 12 March 1901, page 3 column 2 etc........." with User Filing Number entered as [OBIT-01] and append it as source to any of the above details. So if 2 years down the track I want to find the newspaper cutting that mentions a person's sisters residence it is easier to go straight to eg [OBIT-01] in a folder then looking for the sibling who's obituary it was eg Joe BLOGGs folder, and wading through all Joe Bloggs details to find a cutting. I use same principal with all other papers eg Birth certificates. They can give many details, parents names, parents marriage , occupation, birthplace of parents, names of siblings already alive so the certificate to me is a source to many fields, not just of the person who's birth it is. I use a generic Source eg 'Certified Copy of Birth Registration' the relevant details in the Details field and then my User Filing Number eg [BIRTH-23] so if I ever want to find that certificate it's quick to look for number 23 in the Birth certificate folder. It's not often then that I want to actually see the certificate once the details are entered but sometime's I might like to copy a will, certificate etc.. for another researcher. It's quick then to locate them. That's just my filing system, Nowhere perfect I know, but works for me. :-)))) I'd just like to be able to see a list of User Filing Numbers used as well as People connected to a particular User Filing Number. Maybe in a later Version :-)) Regards Sandy QUINN ----- Original Message ----- From: "Matt Henderson" <[EMAIL PROTECTED]> To: <[EMAIL PROTECTED]> Sent: Friday, April 05, 2002 8:51 AM Subject: RE: [LegacyUG] User File Numbers in Version 4 > > "Does anyone else use the USER FILE NUMBER system ?? and if so how do > they use it??" > > Why not make it simple and keep a file for each person only using the > RIN or the User ID numbers? > That is what I do. That way John Doe's Birth Cert. is with every thing > else I have on him. Just don't go changing those RIN's if you use them > as a Paper Number Filing system. I suggest the User ID numbers, since > you are not as likely to change those. > > > Matt > > -----Original Message----- > From: [EMAIL PROTECTED] > [mailto:[EMAIL PROTECTED]] On Behalf Of Sandy > Quinn > Sent: Thursday, April 04, 2002 3:43 AM > To: [EMAIL PROTECTED] > Subject: Re: [LegacyUG] User File Numbers in Version 4 > > > Dear William and List, > > Sorry I was talking about the User Filing Numbers NOT the User ID > numbers, two different things. The Ueer ID is your own numbering system > for each individual person which yes you can have appear on the name > List USER FILE NUMBERS are numbers/letters whatever which you use with > Pictures and Sources as a filing locating system for say like my example > Newspaper cuttings / Birth Certificates etc.. I guess not many people > use the USER FILE NUMBER system, check the source clipboard and you'll > see where to enter them, also can link them to pictures, so if have a > scanned copy of a birth cert can state where it is filed say, (I have my > certificates in numbered acid proof folders so eg [BIRTH-23] is the > 23rd certificate in my birth folder. ) > > Does anyone else use the USER FILE NUMBER system ?? and if so how do > they use it?? > > Regards Sandy > > ----- Original Message ----- > From: "Wm Voss" <[EMAIL PROTECTED]> > To: <[EMAIL PROTECTED]> > Sent: Thursday, April 04, 2002 11:31 AM > Subject: RE: [LegacyUG] User File Numbers in Version 4 > > > > Sandy, > > If you have 4 deluxe, you can open the name list, select options, and > toggle > > to show User # instead of RINs. > > > > Wm Voss > > > > > Dear List, > > Now that I'm back on line again, I will resubmit my query re User File > > > Numbers. i.e.... > > > > My questions is I cant at this stage (That I can find) select a User > > File number say for instance {NEWS-29] and get a list then of people > > or sources that it is connected to . > > > > I have had a look via Help but couldn't find anything. I use the > > User File Numbers system to show where I have filed my actual; Death > > Certictates/ Newspaper Cuttings etc.. and have a unique system that > > suits me. eg prefixes > > NEWS for Newspaper cuttings > > BIR for Birth Certificates > > MILT for Military records etc...... > > I then have numbers eg > > [NEWS-29] I know it's the 29th newspaper article in my Newspaper > cuttings > > Folder > > that shows Joe BLOGGS obitary > > > > I know in Version 3 it wasn't possible to see a list of User File > > Numbers used or to see what people were linked to each, rather we > > were to use them and it was something to be linked up > more > > fully in later Versions. They appeared in reports but you have to > > know > the > > person, rather then knowing the user file number > > eg you can use Master Source Lists to see who has been linked to a > > particular Source or Master Location Lists to see who has been linked > > > to a particular Location > > Is there any report as yet in Version 4 that I haven't been able to > find > > or > > is it still on the back burner. I dont mind if not as so many other > > good options available. > > > > Regards Sandy QUINN > > > > > > > > To unsubscribe please visit: > http://www.legacyfamilytree.com/LegacyLists.asp > > > > Legacy User Group Etiquette guidelines can be found at: > > http://www.LegacyFamilyTree.com/Etiquette.asp > > > > To unsubscribe please visit: > http://www.legacyfamilytree.com/LegacyLists.asp > > > > Legacy User Group Etiquette guidelines can be found at: > > http://www.LegacyFamilyTree.com/Etiquette.asp > > > > To unsubscribe please visit: > http://www.legacyfamilytree.com/LegacyLists.asp > > Legacy User Group Etiquette guidelines can be found at: > http://www.LegacyFamilyTree.com/Etiquette.asp > > To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp > > Legacy User Group Etiquette guidelines can be found at: > http://www.LegacyFamilyTree.com/Etiquette.asp > To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp
