Hi Ron, Everyone finds their own way they are comfortable with. I decided a long time ago to enter the exact copy of the certificate, just in case I lost everything in a fire, flood, etc. I would never want to retrace all of the things I have gotten over the years (and I email copies to my children who live elsewhere several times a year).
There are several advantages to typing in word-for-word what is on the document... 1. you notice all of the details, since you are entering them (prior to my doing this, I had obtained many documents and read them, but didn't pick up little things that later turned out to be important- that were great clues for me when I was typing the information in) 2. No matter where you are (if you bring you genealogy with you on a laptop or pocket pc), you have all of your sources with you so you can refer to them again when you come across new information 3. as mentioned before- safety because I have a copy on my computer in case the document gets lost. I do take the time to proofread it as well. Some people also scan in the orginal as well and attach it to a person. 4. if you share your genealogy with others, you can also share your sources (documents) easily too- sometimes others will notice things you didn't Having said that, the steps are pretty straightforward. 1. have the person for whom the document is a source highlighted and click on the source button. Since you are entering it as a new source, you will click on "add new source", and you can use the source the way you described it. I might include the address and phone under the repository tab or comments. 2. After you save that, you get to enter source detail for that specific person. Here is where I put in things like file number or certificate number, page number, etc... I put in today's date for when I am entering it. Some people assign file ID numbers depending on how they file documents. I personally don't since I file them in that family folder. In the detailed text tab is where I type in exactly what the document says, including physician who signed, etc. It's all there. Under comments I type in anything that comees to mind as a flag for future use- "his step-son was the informant, not his wife" or whatever strikes me (also things like "hard to read, poor copy, illegible handwriting" etc). If I get research ideas as I enter the information I go right to the to-do list and add it in there. If you decide to scan in the document as well, you can attach it under the picture tab. Be sure to decide whether or not to include source details in reports, (box to check- mine is checked by default because I chose that) etc. Hope that is clear and easy to understand.... Have fun! Susan -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Ron Carter Sent: Saturday, June 04, 2005 10:14 AM To: [email protected] Subject: [LegacyUG] Recording Birth & Death Certificate. Hi, I am a beginner at using this program. I have the Deluxe Version 5. I am ready to start adding documents to support my research. I have copies of birth and death certificates and want to record them correctly to start with. I have looked at "Sources" and I think I understand what one is. I have received several birth and death certificates from the Arizona Bureau of Vital Statistics. I think that "Arizona Bureau of Vital Statistics" should be recorded as a source. If this is true then where do I record the individual certificates and associate them to the person? Thanks, Ron Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
