Kay, don't feel bad about changing your mind about source formatting. I
changed mine several times before landing where I am. The key is to try out
these changes as your database grows (so you have enough examples to base an
opinion), but before it gets too big. Legacy's event and citation reports
(under books/other) are very helpful for pointing out source formatting
inconsistencies. I use these to see where changes can/should be made.
I really like the idea of creating a single link of a whole source (Master +
Detail) which can then be applied multiple times to facts and/or people
instead of having to paste multiple copies of the same source all over the
place. If I find a typo in a citation detail, curently I have to change
each instance of that citation detail. This could include the pasting to
many members of a family and to many facts (i.e. name, birth, occupation,
etc.) for each person. Wouldn't it be nice instead to have one link of that
source to change one time?!
This would help reduce the database size and decrease source redundancies.
I will be attanding Mills' advanced IGHR (Institute of Genealogy &
Historical Research) course at Samford in Birmingham, Alabama this June (see
http://www.samford.edu/schools/ighr/ighr.html). I'm eager to hear her
latest advice on sourcing!
Gail Rich Nestor
Smyrna, Georgia, USA
www.roots2buds.net
----- Original Message -----
From: "Kay Fordham" <[EMAIL PROTECTED]>
To: <[email protected]>
Sent: Saturday, May 27, 2006 8:03 AM
Subject: Re: [LegacyUG] Sources (One More Time)
Gail,
I started out sourcing pretty much as you describe, but somewhere along
the line decided I needed to change it all. Now I am back to needing to
change it all again. It would be best if I made up my mind and stuck to
it. It helps to bounce issues off of others in the list to maintain
sanity sometimes. I do have Mills' QuickSheet and will likely purchase
her new book as well.
Thanks for the feedback,
Kay
----- Original Message -----
From: "Gail Rich Nestor" <[EMAIL PROTECTED]>
To: <[email protected]>
Sent: Saturday, May 27, 2006 4:53 AM
Subject: Re: [LegacyUG] Sources (One More Time)
Hi Kay, when Mills came out with her QuickSheet, I found that the way I
had my master sources laid out, I could make them conform to her "new"
style with a few clicks of Search & Replace. Same for the details.
The one sourcing issue I would like Legacy to address is the ability to
format the individual components of a master source and its citation
detail in any order we like. This will enable us to keep the "accessed
date" in the detail (where it belongs) and yet format it in order right
behind the website name (which belongs in the master source - in my
opinion).
This is how I input census entries, Mills way. First the Master Source:
1) Source List Name - Census: Georgia, Decatur - 1850 U.S. Census
[Ancestry.com images] (This lets me distinguish in the viewing screen
where I got it from, yet it doesn't print)
2) Author - blank
3) Title - 1850 U.S. census, Decatur County, Georgia, population
schedule, digital image by subscription, «i»Ancestry.com«/i», digital
image by subscription, «i»Ancestry.com«/i» (in italics as shown with «i»
formatting)
4) Repository - Ancestry or Heritage Quest or wherever (I like to put a
link in there to the web site which shows up on my own web site)
Now the detail:
Thomas Rich household, District 22, dwelling & family 264, from National
Archives microfilm M432, roll 67, image 201
Output:
1850 U.S. census, Decatur County, Georgia, population schedule, digital
image by subscription, Ancestry.com, digital image by subscription,
Ancestry.com («ahref="http://www.ancestry.com"»www.ancestry.com«/a»),
Thomas Rich household, District 22, dwelling & family 264, from National
Archives microfilm M432, roll 67, image 201.
Mills doesn't put the image number in, but I was not about to go back and
zap all of these! There are also a few subtle differences, but I am
waiting until her new book comes out before I make any more sweeping
changes.
By formatting this way, I have never run out of space in the detail
field. If there is additional detail, I guess you could put it in the
detail text or comments tab. For marriage records, I usually transcribe
the whole document into the text tab.
I see below that you have the title as "1900 U.S. Census, population
schedule." This does not distinguish it by city or by state. Therefore,
you'll have a lot of different sources with the exact same title. I
think I stated mine this way too, but then decided to put the state and
county in as part of the title (instead of in the author field) so each
would have its own unique title.
These are just some thoughts. Mills changes her mind some (and so do
I!). Sourcing will never be an exact science. However, I love to
standardize as much as possible.
Hope this helps,
Gail Rich Nestor
Smyrna, Georgia, USA
www.roots2buds.net
----- Original Message -----
From: "Kay Fordham" <[EMAIL PROTECTED]>
To: <[EMAIL PROTECTED]>
Sent: Friday, May 26, 2006 7:18 PM
Subject: [LegacyUG] Sources (One More Time)
I wish to once and for all establish a set way of entering some of my
source data and would appreciate some feedback from the list. I have
been an adherent of Elizabeth Shown Mills since the get-go; however, she
has recently changed much of her philosophy on entering sources, and I
choose not to reinvent all of my master sources and the attendant
hundreds of source details in order to comply with her latest
methodology. I plan to establish my own system based upon what works
best for me. That said - I have many State and U.S. census records, and
it works well for me to list them as follows:
Source Name: Iowa, Plymouth County, Remsen - Census (U.S.) - 1900
Author: Plymouth County, Iowa
Title: 1900 U.S. Census, population schedule
Detail Information: J. M. Doe household, City of LeMars, 4th Ward,
enumeration district 138, supervisor's district 3, page 383A (stamped),
16 (penned), 4th Street, house 1414, dwelling 156, family 187. The
detail on all of the members of the household goes in the Detail Text
template.
Problem: I *may* have four different resources for any one of these
censuses for the various people in that area - Family History Library,
Heritage Quest, Ancestry.com, and the National Archives. Setting up a
separate source for each resource entity would make for an unwieldy
number of entries for each census. But, entering all of the data in the
source detail gets dicey because the Detail Information field is limited
in number of characters. By the time I put the census page specifics
there, plus the fact that the record comes from Ancestry.Com or wherever
(and include their URL), plus the mention that the images are from
National Archives microfilm, XXX, roll XXX - I run out of space.
1. Could some kind sole give me an example of how specifically they
would source the 1900 census above (including where specifically to
place the information), given it was obtained from Ancestry.com whose
records are images of National Archives microfilms?
2. And who is the Repository? Is it the National Archives from whence
the original data comes? If the Repository is where I actually obtained
the data (Ancestry or whomever), then it would be necessary to set up a
separate source for each entity.
Hope this makes sense. I try not to make my sourcing complicated;
however, I do like to know exactly how I obtained the information. Makes
life easier for me in the long run.
Thanks,
Kay Fordham
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