Hola, Una buena cantidad de preguntas. La mayoría son cosas locales, pero es posible que os tenga que pedir ayuda para preguntas como 16 y quizás 13. Por cierto, ¿qué posibilidades de patrocinio fuera de Granada prevéis?
Saludos JJ ---------- Forwarded message ---------- From: Anton Berezin <[email protected]> Date: 2013/7/5 Subject: Re: [Venue] Fwd: The deadline to send your YAPC::Europe 2014 proposal is tomorrow To: JJ Merelo / Dirección OSL <[email protected]> Cc: [email protected] JJ, On Thu, Jun 27, 2013 at 03:26:22PM +0200, JJ Merelo / Dirección OSL wrote: > Here goes the full UGR proposal, attached and online. Thanks! > > Please find attached the UGR bid for YAPC::Eu 2014. It's also openly > available at the GitHub site: > https://github.com/oslugr/yapc-eu/blob/master/lib/YAPC/Europe/UGR.pod Here are our questions to you. The deadline for answering them is Saturday, July the 13th. Thanks! 1. You mention the auction. Please note that the auction is not a required item. Some members of the venue committee think that YAPC auctions are a thing of the past for a number of reasons, and note that in the recent years YAPC organizers have tried to replace them with more engaging things. See for example - http://blog.yapcna.org/post/13102310411/auction-replaced-with-raffle-at-yapc-na-2012 - http://blogs.perl.org/users/andrew_shitov/2012/11/yapceurope-2013-in-kiev-week-minus-39-random-ideas.html Would you consider going for a replacement not unlike the ones above? 2. You mentioned organizing various "side trips", but it's not clear if these are a Friend&Family program during the conference or if they are targeted at the attendees and will therefore happen at a different time/day than the ones of the conference. Could you clarify this? 3. While it sounds nice that the Free Software Office would cover a loss, it is doubtful that the YAPC would generate a loss. Will you donate anything back to YEF / TPF / YAPC::Europe::2015 / sponsor other Perl events if YAPC::Europe in Granada makes a profit? 4. What are the reasons that may cause you not to use the Act system for the conference site? 5. Given the fact that you are tied to the University schedule, are you sure you will be able to use Wednesday to Friday (which you mentioned in the Q&A section of the proposal) for the main conference days, if you opt for early September in the end? 6. Do you have any alternative venue candidates? 7. Would you consider cheaper corporate tickets, say, of 400-500 Euro instead of 900? 8. Did you already approach to any potential sponsors? 9. What is included in 35 euro catering costs for the attendee? 10. How many meals a day are you going to provide? 11. Will catering be organised inside the venue or outside? 12. What is the deadline for early bird registrations? 13. How many attendees do you expect? 14. Can you roughly estimate the portion of speakers (you mention 75 of them), early bird registrations, students, regular and business attendees? 15. In case you have no money for lunches, will it be possible for everybody to find food on their own in a reasonable time (90 minutes for outside lunches seems to be the optimum)? You mentioned a few cafes outside but are they capable to serve 300 people at the same time? 16. How many local attendees might appear at the conference? 17. How many talk tracks are you going to have? 18. Do you know the configuration of the venue and if it contains enough rooms and what is the capacity of them? 19. Is there a room in the venue that can hold all the attendees at the same time? 20. Are the different rooms for talk tracks situated close enough to each other so that the attendees can easily change rooms between talks? 21. The 10K euro "ballpark" you have got in the "Budget" section, what does it include? 22. Do you have enough team members to organise countdown service in each of the talk rooms? 23. Where are you going to find volunteers for this and how will you motivate them? 24. Are there any other big events known to happen in Granada in late July of early September 2014 which may cause problems with finding cheap (or any) hotels? 25. What kind of a hackathon are you planning for the days preceding the conference? 26. Are there microphones for questions from the audience in the talk rooms (at least in the big room)? 27. Is it possible to quickly replace projectors in case they happen to turn out of order in the middle of the talk? 28. Is Wi-Fi connection open for SSH ports and such? 29. In case it is not possible to use auditorium-style rooms for each of the talk tracks, will the lack of air conditioning cause any problems for the attendees? 30. Your proposal is publically hosted on github, including the budget calculations. Do we have your permission to link to it from http://www.yapceurope.org/ ? If not, then maybe there is a sanitized version of the proposal without the financials somewhere? \Anton. -- Our society can survive even a large amount of irrational regulation. -- John McCarthy -- JJ Merelo UGR::Oficina de Software Libre::Dirección http://osl.ugr.es
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