We're running mailing lists for one school within a university. The school has
several hundred subscribers (personnel) split amongst faculty, staff and
students, a number of different institutes and programs, all spread over 6
different geographic locations. There are members of each institute at each
location. There are members of each program at each location, and within each
institute. Each location, institute and program has faculty, staff, and students.
We have been asked to create a list for essentially every different permutation;
all faculty, all faculty at location A, all faculty at location A in program B,
all faculty at location A in institute B and program C, all staff ... you get
the point.
We keep several hundred lists up to date by sourcing the membership of each list from our school database. There's enough info in the database to figure out, for example
- a list of students taking each module - a list of staff responsible for each module - a list of staff in each location - a list of staff on each grade
and so on and so on.
In other words - we can create and keep up to date dozens of lists that no-one will ever use :-)
We then use CVS to send updates from the database in the form of files to the mailman server, and use the "sync_members" command to update the membership every night thus:
#!/bin/sh
#
#Update mailman list memberships from flat files
#
PATH=<your path here>
export PATH
export elistdir=<your list path here>/elists
export elistdir
for i in `ls $elistdir `; do
echo $i
<your mailman path here>/bin/sync_members -w=no -a=no -f $elistdir/$i $i
done
It's a bit clunky but it works fine.
The main problem is - moderating the dratted lists.
You seriously don't want to have to do that yourself. Not even to start with!
My advice is to give each group of lists a list-owner and send mail for that list-owner to a shared mailbox and let local admin staff get on with the moderation duties.
cheers! M
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