On 28 Sep 2024, at 17:45, Randy Abbott wrote:
I recently created a rule that permanently deletes all messages older
than seven days that is in the Junk folder older. While I can manually
run the rule to delete the messages, it will not run automatically.
Here is a screen shot of the rule.
[ "Screenshot 2024-09-28 at 7.36.39 PM.png" ]
I have two rules for the Junk folder. This rule is listed after
another rule that marks-as-read messages flagged as spam, which runs
automatically without issue.
[ "Screenshot 2024-09-28 at 7.37.35 PM.png" ]
Why is this rule running automatically? Are there any setings I might
have missed that prevent automatic execution?
My understanding is that rules for a normal (IMAP) mailbox run when
messages enter the mailbox. They are not run continuously. So, you mark
a message as junk, presumably on the day you receive it. It enters the
Junk mailbox and the rules are applied. Since the date received is
within seven days, the condition is not met and hence the message is not
deleted. As the message is already in the Junk mailbox, it won't be
rescanned against the rules unless you do so manually.
The way U handle this is to create a virtual ("smart") mailbox with
mailbox conditions that set to match desired messages, in this case, the
virtual mailbox conditions would include date received not within seven
days. Then have a rule in the virtual mailbox that permanently deletes
messages.
Look in this mailing list for my message with subject "Delete messages
completely in the Deleted Messages Folder older than a month?" that was
sent August 3 2024 at 12:32PM U.S. PDT . It has detailed step by step
instructions and pictures.
--Randall
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