Hello,
First I would like to thank all those wonderful people for being so
helpful in trying to resolve my problem of exporting my MI layout to
Power Point for a company presentation. My "quick and dirty" solution
was to open my mapinfo workspace, adjust the zoom to enable me to see
the entire map, then I tried the suggestion of Print Screen. I then
opened a blank powerppoint presentation and Ctrl V the info on to the
blank presentation. Viola! Although it is a screen capture of Mi, it
looks reasonable. I then email the .ppt file to our Human Resources
department for their presentation.
The quality of the captured map is just ok. However, the following is a
summary of wonderful suggestions that I will try in the future to get
better quality that will enable users to actually view and read these
maps. Forgive me if I missed including some of you who were so kind to
respond. ( responses have been abbreviated somewhat to get to the heart
of the solutions!)
>From Jacques Pairs:
Note: A special thanks to Jacques for looking through his files to send
me very detailed instructions regarding the controlled use of
.wmf files plus including a .mbx application for window sizing. A huge
merci beaucoup! I have not included Jacques solution here as it is
contained in a zip file and is of course is proprietary to him. If your
interested, I'm sure that Jacques would welcome your inquiries. Jacques
your my Hero! Thanks.
>From David Walden:
Have open MI & powerpoint at the same time and drag the map
using the drag map window tool, (2 monitors is very handy!) from MI
into a new blank PPT presentation. Whatever is showing on the map
window, will be shown in
powerpoint.
If you double click on the map in powerpoint you will have the ability
to have some MI functionality. You can also drag (resize) the map in
powerpoint.
If this doesn't work you could try dragging the map window into
something like Corel and saving it as a bmp etc and dump it into
powerpoint.
>From James Owen:
If you have photo editing software such as Paint shop Pro or Photoshop,
you can try the following.
Zoom in on a section of your layout window and copy the screen using
Print Screen (you might have to do this a few times to copy the whole
map) remembering to paste each image into Paint Shop Pro.
You should then be able to paste these images together an save as a file
you can import into PowerPoint.
This method may seem long winded, but it does work ...... complete with
notation, logos etc.
>From Lenard Milich:
I copy the map window directly into ppt by Paste Special and selecting
MapInfo (the first listed choice).
Second step is to copy the legend box. Works flawlessly.
>From Glen Boyer:
Have you tried Edit-Copy Map Window from MI and then Paste in
PowerPoint?
We use this all the time in our presentations without many problems. We
usually just have to bold things, such as text if it was originally for
an
8x11 map, or drop the fonts down real small if it is for a bigger map.
>From Andrew Whittam:
We've had some good results with exporting the Map window to a Windows
Meta
File (WMF). Powertpoint gets a bit grumpy when the map window had lots
of
Polygons in though.
>From James Marlow:
I'd try exporting the image in some size other than the defaults given.
I would also use
some file format other than bmp - Powerpoint will read all sorts of
things just fine. Try the WMF next and then the JPG and TIF formats. You
might also have to experiment with your map zoom settings a bit. It is
possible to get a usable image, but it is not always easy.
>From Jo Ellen Brandmeyer:
To get my maps into Word 97 I save the window as a TIF file. I found
that
gave me the best resolution.
>From Kenneth Ahern:
Try windows metafile. When saving copy of window-attach the .wmf. I
have found this to be the best for map images.
>From Yas Nakayama:
Within Powerpoint app, you can insert Object, so select MapInfo v#, and
you can open tables, you can zoom in zoom out, the only thing you
cannot
do I believe is to write Label on Cosmetic Layers unlike in MapInfo,
BUT, you can certainly go back to Powerpoint mode from MapInfo mode and
write stuff on top of them.
>From Brandi Scaramella:
While you have your map window up, click on the tool button (on you Main
tool bar) that looks like a hand pulling on a yellow rope. If you make
your whole MI screen minimized so that you can be looking at both your
MI
and Powerpoint software at the same time on your screen... you can take
and "drag" your map window right on to your open powerpoint slide. This
should work if you have the latest versions of both (and even some
earlier
versions). Both softwares have OLE capabilities (I think this stands
for
object link embedding?). I believe you can also drag the MI map windows
into other software that have ole functions as well.
>From Brian Gallant:
One thing you can try is in PowerPoint go to the Insert/Object menu and
select MapInfo Map as
the object type. This will create a window on your current slide. When
this window appears, a
subset of MapInfo's menus appear in PowerPoint. There is a Table menu
to allow you to open the
MI tables that you need. You can now also pan & zoom the map, create
thematic maps, add a
legend and use the automatic labeler in Layer Control etc. When you
want to make changes in the
future you can just double click on the map window to display the subset
of MapInfo menus again.
>From Michael Naughton:
f you have MI4.5+ you can use the hand with a handle tool on the toolbar
to drag the active window to and
application you want. One thing to consider is that when you use the
handle tool it makes an ODBC
connection to the map window, so if you change the window in MI it will
also change in the program it was
inserted into. Or if MI and .tab files are not on the machine that is
being used for the presentation then this
will not work. Probably the best option for you is to use the Save
Window As from the File Menu to save
the active window as a .bmp (large file size) or .jpg (small file size)
etc. You could use this same Save as
function and then e-mail the resulting file as an attachment that can be
viewed in almost any program.
>From Nigam Desai:
Open the map you want, press PrintScreen (no other key with this, just
the PrintScreen key)
Go to Word, and paste this map (ctrl-V), you should see the map in your
word document. This is the
easiest thing to do. (There are a number of utilities available for
Screen Captures, but I think this works
pretty ok). Try the same thing in PowerPoint.
>From Ted Florance:
MAPublisher add GIs and cartographic functionality to Adobe Illustrator
and macromedia Freehand and if you created the map for publication
through this environment you could use the MI data and acieve excellent
looking results that could be used anywhere.
>From Jo Faulkner:
Instead of saving the window as a bmp, try saving it as a tif (which
will be a much larger file...but Powerpoint compresses files when it
saves anyway) or as a jpg which will give you a much better resolution
than the bmp but at a much smaller file size. Alternatively try screen
thiefing the window....I have had some success with this.
>From Matthew James:
One thing that worked for me was to save the layout like what is being
described, however, choose the "Custom Size" option and make your
dimensions almost twice as large. (You can always Cut & Paste if need
be)
For example, when I need to export an "A" or "Letter" sized layout, the
"Save Window As" dialog gives me smaller dimensions than I need. I have
in
the past specified 9X11 and have gotten good results for Powerpoint
presentations. Takes a little trial and error, but I think you will
find
it works best.
>From Randy Metzger:
I import MapInfo layouts into PowerPoint all of the time with great
success. This is how I also email maps to others who do not have
MapInfo.
Most people have PowerPoint so I make the map in MapInfo, export the
finished layout to PowerPoint and email it. They open it, view it, and
print it out if they want. It is all very easy.
With the finished layout window open and ACTIVE in MapInfo, use
FILE>SAVE
WINDOW AS and choose the image size as "Same As Window" (it should
default
to your paper size). Hit SAVE.
Save it as a Windows Metafile .wmf (they work the best and keep
everything
together).
Close MapInfo and open PowerPoint. Open a new blank presentation and a
blank slide.
Choose INSERT>PICTURE>FROM FILE. Go to the folder where you saved the
.wmf
file and set the "Files of Type" for "All Files".
Highlight your .wmf file and hit INSERT. It should paste your layout
window onto the slide.
Now go to about the 66% zoom level and resize the map so that it fits
onto
the slide neatly by grabbing the appropriate resizing handles (little
squares on the top, bottom and sides) and dragging them till it fits.
Once you think you have it sized correctly go to VIEW>SLIDE SHOW and see
how it looks as a full size finished slide. Go back and resize or edit
if
necessary.
>From Bob Garrett:
You can also use Ghostscript (free) to create a pdf file that can be
read
using Acrobat. Just install a postscript printer driver, select print to
file and then open the file using Ghostscript program. You can then
print
the file as a pdf file using the pdfwrite option.
I hope that in the future that Mapinfo can make this process easier.
Not everyone has Mapinfo software (yet!) so I would like to add to the
wish list an easier way to export maps and to send them to others via
email.
Thanks again for everyone's help,
Laura Piazza
RSLCOM Canada Inc.
Vancouver, B.C.
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