Just following up on this. (Sorry to be a pain!) There are a few questions in the last email that need clarification before we're able to update our events / sponsorship approval process.
On 9 April 2013 23:56, Ross Gardler <[email protected]> wrote: > Hi Noah, > > As with so many things around here it's all a little ill-defined. My > reading of the tea leaves would say... > > - Since you are seeking permission to spend third party cash supporting an > ASF project, and are not using foundation level brands to further a > companies interests beyond a specific project there is no need to seek > approval from ConCom > > - You do need approval from the project PMC to use project branding at > these events. It is up to the PMC to decide how that approval is sought. I > note that your wiki page at [1] has some pretty good guidelines for when > such approval is needed (note my statement above means you can relax > the one about event sponsorship, assuming nobody here disagrees with me). > > - As for how to get PMC approval I would, again, suggest this is up to the > PMCs. I'm always in favour of using lazy consensus as much as possible. So > if your PMC were to agree with my view then a mail to the designated list > (sometimes people want to keep financial information private) plus a > minimum of 72 hours for objections to be raised would be sufficient. Such a > policy can always be revisited if people start to abuse it. > > Originally ConCom approval was required for all events. However, we have no > switched to a model of lazy consensus on the use of project brands since we > were failing to give a timely response in some cases. Where ConCom should > be involved is if you are using foundation level brands. > > It's also good practice (if not required) to notify ConCom of events your > PMC has approved since we might be able to help get the word out and/or > support your efforts in other ways. > > [ASIDE: See you at LinuxTag in May] > > Ross > > [1] > > https://cwiki.apache.org/confluence/display/CLOUDSTACK/Trademark+Guidelines+(DRAFT) > > > On 9 April 2013 23:32, Noah Slater <[email protected]> wrote: > > > (Note the mixing of public and private lists.) > > > > ConCom folks, > > > > Please see this thread: > > > > Events Approval > > http://s.apache.org/1dc > > > > The first email should be enough. No need to read it all. > > > > So, what I'm wondering is: what is the typical process for getting > > approval for events or event sponsorship like this? > > > > Does ConCom need to be notified every time? Or is there a threshold? So, > > for example, if you're just doing a small meet-up, then there's no need. > > > > Also, I understand that project PMCs typically need to approve events, > > sponsorship, and branding proposals. Do you know how this is usually > done? > > Would an a proposal like that be made to the dev@ list? Is that > > sufficient to demonstrate PMC approval? Or are these requests usually > CCed > > to private@ also? Note in this instance, the request as made to > marketing@, > > which is a public list, but was split off from dev@ for convenience. > > > > Thanks! > > > > -- > > NS > > > > > > -- > Ross Gardler (@rgardler) > Programme Leader (Open Development) > OpenDirective http://opendirective.com > -- NS
