Great! Thank you for this. On 03/16/2012 06:44 AM, ext [email protected] wrote: > Notes mostly from Claudia and Michael, additional notes & action points > added by me:
Claudia Rauch and Michael Hasselmann went with you? Wow, how sad I missed this great nuclear gathering. :) > oAction Items: These need to go to the wiki. Can you help? > §Do we want big banner on the outside? If so, they need to be created & > printed (we have contacts to a qualified printing company near the venue). I'd say yes. Maybe Alex or Carol have something we can recycle? Either the banner itself or a digital file not to start from scratch. I'll ask. > ·Invite trollband/DJ (did we have a DJ last time, do we have a skilled > DJ in the community?) Yes, let's do this. Who wants to be in charge of this night event? > ·Organize drinks for the night (do contributors have to pay? Do we have > a sponsor for the social event)? We don't have sponsors at this point and we haven't even decided whether there will be sponsorship for specific packages (e.g. night event). In any case, I count on having budget for a decent night event. Someone must put things down in numbers, though. > ·Will there be a buffet? Lunch buffet for sure. If you mean a dinner buffet for the night event then see above - we need the numbers of that evening. > ·3 small and one big seminar rooms (Michael noted 3 small, but I am > pretty sure we booked all 4, right, Quim?) Yes. > §Person with budget to discuss with Kalkscheune. That's me. > §Ask for the costs of / decide on an DSL bandwidth increase from 15 to > 50 Mbit/s for the duration of the event (no problem according to > Kalkscheune) Sounds reasonable. > ·Accessiblity > > oShould we have people that require a wheel chair, we need to discuss > that with Kalkscheune. Generally, there is an elevator, but it’s only > certified for goods transportation (again, we’re in Germany). > > oTodo: > > §Organizers to check if any of the participants requires a wheelchair That is a good point. How should we go about this? a "Special needs" field in the registration form? > ·Assorted todos: > > oKalkscheune understands our package includes drinks and lunch breaks, > clarify on the amount and make sure everything is covered. > > §Do we need extra sponsorship for that? Last year Intel sponsored the > drinks. Again, as of now I'm counting on a budget covered 100% by sponsorshiop, where Nokia is also a sponsor. The Qt Project organizes this event but the Qt Project itself has no budget. Said that, decent meals including drinks and coffee in breaks is contemplated in the budget. > oRecruit volunteers, ideally non-participants (so they don’t “miss a > discussion”) There are two types of volunteers in this event: - The ones that MUST be in a session: making sure everything works, water for the speaker, taking notes... We should aim to have one per session and it is good that their are interested in the topic of the session. - The ones that MUST NOT be tied to sessions at a specific time, for generic & coordination stuff. They can take shifts. One would be me. I'll find at least another one (must find out whether Marja can help - she's great!). > oOptional: Check on reserving/recommend hotel rooms (I think we had that > in a different thread, don’t remember the outcome). The outcome is that people need to take care of themselves + some tips at http://wiki.qt-project.org/Events/Qt_Contributors_Summit#Accommodation > Imho, the next step is to talk money and numbers to get a feeling what > we can do and what we can’t, which I don’t feel confident about since I > don’t have any budget, nor know about the numbers of potential sponsors. > Do we want to establish sponsorship packages? In a perfect world I wouldn't be so busy with Alpha + QtonPi + MWC in the past weeks. I'm hoping to draft a proposal for potential sponsors today. In any case it must be out by next Tuesday. -- Quim _______________________________________________ Marketing mailing list [email protected] http://lists.qt-project.org/mailman/listinfo/marketing
