Yes, the way we have chosen is the simplest approach: When a payment is made, 
then we receive an email from paypal with amount and invoice number. Our 
secretaries handle this manually, ie. they type the payment into the desktop 
app.

There are quite a number of options you have, which allow for automation, like 
callback to a webapplication, for instance. But then you have to dig into 
paypal documentations, api reference, etc - it depends on how many payments you 
expect, in order to justify the time for programming a more automated process.

One way which might be simpler would be to parse the incoming payment 
notification email and then do whatever is necessary with it. Appart from an 
invoice number, you could also add a customfield with hidden information to the 
url and paypal is sending it back to you with the email.

====
To set a header graphic for the payment page in Paypal:

Go to Paypal.com <http://paypal.com/>, and after Login to:
My Account -> Profile -> My selling tools -> Selling online : Custom payment 
pages -> Update

URL variables:

business=ad...@rabten.com <mailto:business=ad...@rabten.com>    // paypal 
account email address OR Merchant account ID
item_name=Seminartitle          // One line identifying the item to pay for
item_number=Invoice number      // an identifier visible at checkout
invoice=Invoice number          // not visible at checkout, pass in to avoid 
dual payments
no_note=0               // 0=allow customer to leave a comment, 1=do not allow 
comment
no_shipping=1           // Do not prompt buyers for a shipping address. 
Allowable values are: 
                        0 – prompt for an address, but do not require one
                        1 – do not prompt for an address
                        2 – prompt for an address, and require one
custom=         // User-defined field which PayPal passes through the system 
and returns to you 
                // in your merchant payment notification email. Subscribers do 
not see this field.

//EncodeUrl any variable!

https://www.paypal.com/xclick/business=ad...@rabten.com&item_name=Teilnahme%20am%20Seminar%202015-CHI-I&item_number=SEMD&amount=150.00&currency_code=CHF&invoice=2015-128&no_shipping=1&no_note=0
 
<https://www.paypal.com/xclick/business=ad...@rabten.com&item_name=Teilnahme%20am%20Seminar%202015-CHI-I&item_number=SEMD&amount=150.00&currency_code=CHF&invoice=2015-128&no_shipping=1&no_note=0>


business        Your PayPal ID or an email address associated with your PayPal 
account. Email addresses must be confirmed. 
custom          User-defined field which PayPal passes through the system and 
returns to you in your merchant 
                payment notification email. Subscribers do not see this field.  
255
invoice         User-defined field which must be unique with each subscription. 
                The invoice number is shown to subscribers with the other 
details of their payments
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