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Collections Information Manager Portland Art Museum, Oregon The Portland Art Museum invites applications for the position of Collections Information Manager. The Collections Information Manager is responsible for managing information related to the collection, its documentation, and exhibition using the Museum's collections information system. Under the leadership of the Director of Collections Management, she/he works collaboratively to oversee the management of the museum's digital assets and establish accuracy and consistency in their associated metadata; facilitate the ongoing development and administration of the collection information system; and prepare collections information for publication. Founded in 1892, the Portland Art Museum is one of the oldest art museums in the United States and the oldest in the Pacific Northwest. The Museum's collection of 42,000 objects reflects the history of art from ancient times to today. The collection is distinguished for its holdings of arts of the native peoples of North America; modern and contemporary art; Asian and American art; photographs, prints, and drawings; and English silver. Essential Functions: * Integrate collections data into the museum's centralized Collections Information System. Assess and implement local preferences and selected community-based standards and best practices for description and authority control to ensure information consistency and exchangeability. Accountable for verification of information before delivery in resources such as Mobius. * Manage use of the collections information system: oversee museum-wide training and user support in system procedures and functions; establish data entry and update responsibilities among collections information stakeholders; manage ongoing development of in-house manuals and training materials; lead user group meetings; proactively collaborate with staff to resolve issues related to and outside of the collections information system, perform data import and replacement functions; and use internal scripting language to create and oversee updating of reports. * Administer collections information system: develop quality assurance and quality control methods to sustain data integrity, including database reports, worksheets, and workflows for database editing; perform systems utilities, upgrades, and procedures for software maintenance, manage user permissions; maintain software in good working order with the assistance of Information Technology staff as needed; serve as liaison between staff, IT manager, and vendor for troubleshooting and coordinating further developments and upgrades to the system. * Explore and coordinate internal and external uses of information, such as publications, or web-based exhibitions. Establish and maintain routines for updating external views of collections information via the museum's online catalog. * Supervise the Digital Asset Manager and collaborate in the selection and implementation of metadata schemes for digital asset management; integrate and maintain process interconnections between the collections information system, the museum's digital asset management programs, and the online catalog. * Research and answer inquiries from the public related to acquisitions, exhibitions, loans, and museum practices; or forward inquiries to the appropriate Museum department. * Participate in long range planning as it relates to the creation, management, and use of information, digital assets, and other collection-related assets. * Represent the Museum at professional conferences and continue professional development through committee participation, research, and publications. Requirements: * BA or equivalent in Art History, History or Humanities. Advanced degree, preferably MLIS with archival focus, or Museum Studies with Collections Information Management focus highly preferred; or equivalent combination of education and experience. * The incumbent will be familiar with current cataloging best practices and standards, including Cataloging Cultural Objects (CCO), CDWA, AAT, ULAN and other systems as appropriate. * The incumbent will be familiar with descriptive metadata, including CDWA Lite, and Dublin Core. * The incumbent will be familiar with database design principals and be able to formulate basic database queries in SQL. Knowledge of Crystal Reports is preferred. * The incumbent will possess good verbal and written communication skills. * The incumbent will possess the ability to work well with diverse people. To apply please visit us online at: www.portlandartmuseum.org/join <http://www.portlandartmuseum.org/join> . Please follow the link to create a profile, and upload a resume and cover letter. The Portland Art Museum is an Equal Opportunity Employer. Please do not submit multiple application packages. Resumes received without completed employment application will not be considered. For questions regarding this opportunity please contact hr at pam.org <mailto:hr at pam.org> . Deadline: March 12, 2010
