Fun stuff. I just had a meeting about this topic with my I.T. Department Staff today. To manage our documents we currently use a windows file server with a bunch of nested folders. Yuck.
Today we decided that for a large chunk of our departmental documentation we are going to use Google Docs via our Google Apps Education Edition. We acknowledge that Google Docs has limitations and is not appropriate for all content types or subject matter because it is hosted by another company (Google), but for our internal departmental procedures, policies, meeting minutes, server configurations, and more, we think it's going to work great. We have to put some finishing touches on our workflow and rights management and after using it for a while, I'm sure I'll have more to report. Feel free to check in with me in a few months about it. Some of the selling points include: - documents searchable via Google technology - universally accessible via any web browser - awesome revision history capabilities - simple but effective rights management to limit access to people in our domain or department - capability to export to a number of different formats - integrates with our email system (GMail) - it's free Drew Ruginis | Director of I.T. | The Field Museum | Chicago, IL On Thu, Feb 19, 2009 at 3:57 PM, Doron Ben-Avraham < dbenavraham at newmuseum.org> wrote: > I am very interested in a DMS system that is truly cross platform. > I have considered working with SharePoint, but its lack of proper > support of browsers other then IE, and only minimal support of apple > clients (of which we have quite a few) disqualified its use. > > Message: 3 > Date: Thu, 19 Feb 2009 11:42:07 -0500 > From: Chuck Patch <chuck.patch at gmail.com> > Subject: [MCN-L] Commercial Document Management Systems > To: mcn-l at mcn.edu > Message-ID: > <639de3630902190842r6535518dh23a3011fc7e6d818 at mail.gmail.com> > Content-Type: text/plain; charset=ISO-8859-1 > > I'd like to hear from cultural institutions that are using commercial > document management systems. These include products like EMC's > Documentum, > Xerox's Docushare, Microsoft 's Sharepoint (and whatever embroidery may > have > been applied to that), or any of the other many systems that claim to > manage > document and email production. I am not at this time trying to learn > about > standards based (e.g. OAIS) trusted digital repository implementations. > Nor > am I interested in Web Content management systems *per se*. Moreover, > the > content I'm interested in is not what cultural institutions collect, but > what they produce internally in terms of scholarly research, > correspondence, > etc -- in other words, the usual scope of unstructured documentation > that is > generated in the course of our business processes. Is anyone out there > doing > this? If so, I would love to hear from you: what do you use? What do you > use > it to manage? Is anyone using it to manage curatorial research and/or > exhibition development? Is email part of it? > > Feel free to contact me off-list, but on-list is fine -- I would be > thrilled > if other people were interested in this topic as well! > > Chuck Patch > National Gallery of Art > c-patch at nga.gov > > > ------------------------------ > > Message: 4 > Date: Thu, 19 Feb 2009 11:45:49 -0600 > From: Jo Miles-Seely <jomiles at mdah.state.ms.us> > Subject: Re: [MCN-L] Commercial Document Management Systems > To: Museum Computer Network Listserv <mcn-l at mcn.edu> > Message-ID: <499D9ACD.9030808 at mdah.state.ms.us> > Content-Type: text/plain; charset=ISO-8859-1; format=flowed > > The Mississippi Department of Archives and History has been having > discussions on document management with an EMC representative. I am also > > interested in hearing what software other cultural institutions use. > > Jo Miles-Seely > > Chuck Patch wrote: > > I'd like to hear from cultural institutions that are using commercial > > document management systems. These include products like EMC's > Documentum, > > Xerox's Docushare, Microsoft 's Sharepoint (and whatever embroidery > may have > > been applied to that), or any of the other many systems that claim to > manage > > document and email production. I am not at this time trying to learn > about > > standards based (e.g. OAIS) trusted digital repository > implementations. Nor > > am I interested in Web Content management systems *per se*. Moreover, > the > > content I'm interested in is not what cultural institutions collect, > but > > what they produce internally in terms of scholarly research, > correspondence, > > etc -- in other words, the usual scope of unstructured documentation > that is > > generated in the course of our business processes. Is anyone out there > doing > > this? If so, I would love to hear from you: what do you use? What do > you use > > it to manage? Is anyone using it to manage curatorial research and/or > > exhibition development? Is email part of it? > > > > Feel free to contact me off-list, but on-list is fine -- I would be > thrilled > > if other people were interested in this topic as well! > > > > Chuck Patch > > National Gallery of Art > > c-patch at nga.gov > > _______________________________________________ > > You are currently subscribed to mcn-l, the listserv of the Museum > Computer Network (http://www.mcn.edu) > > > > To post to this list, send messages to: mcn-l at mcn.edu > > > > To unsubscribe or change mcn-l delivery options visit: > > http://toronto.mediatrope.com/mailman/listinfo/mcn-l > > > > The MCN-L archives can be found at: > > http://toronto.mediatrope.com/pipermail/mcn-l/ > > > > -- > Jo Miles-Seely, Business Systems Analyst > Information Systems Office > Mississippi Department of Archives & History > PO Box 571 > Jackson, MS 39205-0571 > Telephone: 601-576-6979 > Facsimile: 601-576-6975 > Email: jomiles at mdah.state.ms.us > > > > ------------------------------ > > _______________________________________________ > mcn-l mailing list > mcn-l at mcn.edu > http://toronto.mediatrope.com/mailman/listinfo/mcn-l > > > End of mcn-l Digest, Vol 41, Issue 14 > ************************************* > _______________________________________________ > You are currently subscribed to mcn-l, the listserv of the Museum Computer > Network (http://www.mcn.edu) > > To post to this list, send messages to: mcn-l at mcn.edu > > To unsubscribe or change mcn-l delivery options visit: > http://toronto.mediatrope.com/mailman/listinfo/mcn-l > > The MCN-L archives can be found at: > http://toronto.mediatrope.com/pipermail/mcn-l/ >
