I am also seeking the collective wisdom of this group --- any advise or information you can share would be much appreciated!
We need to provide researchers, under a confidentiality agreement, access to electronic archival documents that are restricted under our privacy laws (ie highly sensitive personal data kept in government and public institution records). I am investigating ways to implement encryption or other control measures to ensure these documents are not released or compromised while in transit or in use. Has anyone out there set up policies and procedures or systems for access to electronic records? We have initiated requirements for the researcher to secure their workstation (laptop or desktop) before we give them files however we are relying on the researcher to abide by the agreement. I would prefer not to provide the researcher with the files themselves, rather provide access remotely through a secured connection or such. However, I am not aware of any solutions providing that option and am not familiar with how secure that could actually be. Thank you in advance for any information you can provide! Please feel free to email me directly. Thank you, Jessica Vreeswijk IT Project Manager Royal BC Museum 675 Belleville St. Victoria, BC (250) 356-0693 jvreeswijk at royalbcmuseum.bc.ca
