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Today's Topics:
1. Re: defining CMS user access [faked-from] (Brenda Podemski)
2. Museum Policy (somsak)
3. Re: Museum Policy (Gordon McKenna)
4. (Fwd) Re: Museum Policy (Nick Poole)
5. Re: (Fwd) Re: Museum Policy (somsak)
6. Re: Museum Policy (Janice Klein)
----------------------------------------------------------------------
Message: 1
Date: Tue, 25 Jul 2006 16:39:31 -0700
From: "Brenda Podemski" <[email protected]>
Subject: Re: [MCN-L] defining CMS user access [faked-from]
To: <mcn-l at mcn.edu>
Message-ID: <s4c6494c.054 at mail.getty.edu>
Content-Type: text/plain; charset=US-ASCII
Perian Sully / Judah L. Magnes Museum wrote:
>> I was wondering how other CMS or database managers organize their user
>> permissions, especially when setting up a new system.
Here at the Getty we are using Gallery Systems' TMS software. It sounds
like TMS is similar to MultiMimsy 2K in that security is organized into
Roles (although they're called Security Groups in TMS). Each Group contains
security access definitions for all areas of TMS, permitting the system
administrator to define view/edit/add/delete access down to the field level.
You then assign TMS users to security groups for records, broken down by
departments. For example, you may assign a user to Group that permits
update access for Paintings records, but a query-only Group for all other
collections. The TMS user/security maintenance utility is robust but is
very hierarchical and not very good for getting a "big picture" view of user
security.
To remedy this, I've created a separate Microsoft Access relational database
that is linked to TMS user/security tables. We currently use this db to
track additional information about users (departments, contact information,
active/inactive status, etc.) and Security Groups (short narrative
descriptions, longer summary definitions), as well as TMS trainings and
demonstrations (names, descriptions, dates, instructors). These three areas
are linked together so I may monitor the users assigned to any given
security group, the trainings attended by any given user, all users and
their security groups, etc. And because it's a database, I can also link it
to other TMS tables to assist when performing data reviews or clean-up
projects.
This is really just an expanded version of your spreadsheet, but a bit more
dynamic in its applications. We've found it very useful in managing our
350+ users.
Best,
Brenda
~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~`~
Brenda Podemski
Business Applications Administrator
Collections Information
The J. Paul Getty Museum
www.getty.edu
v. 310-440-7087 | f. 310-440-7752 | e. bpodemski at getty.edu
------------------------------
Message: 2
Date: Wed, 26 Jul 2006 16:16:39 +0700
From: "somsak" <[email protected]>
Subject: [MCN-L] Museum Policy
To: "'Museum Computer Network Listserv'" <mcn-l at mcn.edu>
Message-ID:
<!&!AAAAAAAAAAAYAAAAAAAAAGzIK2qkRkBCrzPUAYuZxL3CgAAAEAAAALGfo+gichBAhk/[email protected]>
Content-Type: text/plain; charset="us-ascii"
Dear All MCN-L Members,
We are a newly established central bank museum, focusing on bank notes,
coins, and economic related items.
The new museum needs a lot more developments and efforts to make it be a
real 'small size" museum with proper management. One of our weak point is
that the lacking of professional staff to run the museum. As a central bank
staff with minimum training and workshop in museum management, can perform
those tasks in some ways, but not as good.
We are planning for our museum policy in 2006, but till date, we have no
proper way and solution to do so.
May I ask if anyone out there, who have or take care of, preparing museum
policy, not only IT related, but general museum policy, please suggest or
give me advice.
All ideas and advices are highly appreciated.
Mr Somsak Vichean
Bank of Thailand Museum
------------------------------
Message: 3
Date: Wed, 26 Jul 2006 10:48:31 +0100
From: Gordon McKenna <[email protected]>
Subject: Re: [MCN-L] Museum Policy
To: Museum Computer Network Listserv <mcn-l at mcn.edu>
Message-ID: <44C7487F.14115.4083ABB at gordon.mda.org.uk>
Content-Type: text/plain; charset=US-ASCII
Somsak,
Although not policy-specific, you might like to look at SPECTRUM, The
UK Documentation Standard. This will provide you with a set of 21
procedures which take place in museums and defines the sort of
information you should be recording.
It is free, for non-commercial use, from:
http://www.mda.org.uk/spectrum.htm
Just fill in your details and agree to the licence.
Gordon.
On 26 Jul 2006 at 16:16, somsak wrote:
From: "somsak" <[email protected]>
To: "'Museum Computer Network Listserv'" <mcn-l at mcn.edu>
Date sent: Wed, 26 Jul 2006 16:16:39 +0700
Subject: [MCN-L] Museum Policy
Send reply to: Museum Computer Network Listserv <mcn-l at mcn.edu>
<mailto:mcn-l-request at mcn.edu?subject=unsubscribe>
<mailto:mcn-l-request at mcn.edu?subject=subscribe>
> Dear All MCN-L Members,
>
> We are a newly established central bank museum, focusing on bank
> notes, coins, and economic related items.
>
> The new museum needs a lot more developments and efforts to make it be
> a real 'small size" museum with proper management. One of our weak
> point is that the lacking of professional staff to run the museum. As
> a central bank staff with minimum training and workshop in museum
> management, can perform those tasks in some ways, but not as good.
>
> We are planning for our museum policy in 2006, but till date, we have
> no proper way and solution to do so.
>
> May I ask if anyone out there, who have or take care of, preparing
> museum policy, not only IT related, but general museum policy, please
> suggest or give me advice.
>
> All ideas and advices are highly appreciated.
>
>
> Mr Somsak Vichean
> Bank of Thailand Museum
>
>
>
>
> _______________________________________________
> You are currently subscribed to mcn-l, the listserv of the Museum
> Computer Network (http://www.mcn.edu)
>
> To post to this list, send messages to: mcn-l at mcn.edu
>
> To unsubscribe or change mcn-l delivery options visit:
> http://toronto.mediatrope.com/mailman/listinfo/mcn-l
*******************************************************
Gordon McKenna e-mail: gordon at mda.org.uk
MDA
The Spectrum Building,
The Michael Young Centre,
Purbeck Road
Cambridge CB2 2PD, UK
Tel: +44 1223 415760
Fax: +44 1223 415960
Setting the standard for managing collections information
*************** http://www.mda.org.uk/ ****************
------------------------------
Message: 4
Date: Wed, 26 Jul 2006 10:58:58 +0100
From: Nick Poole <[email protected]>
Subject: [MCN-L] (Fwd) Re: Museum Policy
To: mcn-l at mcn.edu
Message-ID: <44C74AF2.1360.6D7FCC at localhost>
Content-Type: text/plain; charset=US-ASCII
Dear Smosak (and MCN-L),
Further to my colleague (Gordon McKenna)'s email, could I also suggest
that you refer to our advisory service at
http://www.collectionslink.org.uk.
The service is free and provides information, guidance and
policy-related documents in the following areas of museum practice:
Documentation
Conservation
Preservation
Digitisation
Environmental Monitoring
Emergency Planning
Security
Insurance
Change Management
Project Management
Procurement
Copyright & licensing
Legal compliance
Marketing
Fundraising
Online publishing
It might also be useful for you to refer to the Accreditation Resource
Directory at http://www.collectionslink.org.uk/accreditation which
provides further information about areas such as producing an
Acquisition and Disposal Policy.
I should say that the content has been produced mainly for a UK
audience, but we have also included information about international
legislation and practice where possible.
Yours sincerely,
Nick Poole
Director
Museum Documentation Association
On 26 Jul 2006 at 16:16, somsak wrote:
> Dear All MCN-L Members,
>
> We are a newly established central bank museum, focusing on bank
> notes, coins, and economic related items.
>
> The new museum needs a lot more developments and efforts to make it
> be a real 'small size" museum with proper management. One of our
> weak point is that the lacking of professional staff to run the
> museum. As a central bank staff with minimum training and workshop
> in museum management, can perform those tasks in some ways, but not
> as good.
>
> We are planning for our museum policy in 2006, but till date, we
> have no proper way and solution to do so.
>
> May I ask if anyone out there, who have or take care of, preparing
> museum policy, not only IT related, but general museum policy,
> please suggest or give me advice.
>
> All ideas and advices are highly appreciated.
>
>
> Mr Somsak Vichean
> Bank of Thailand Museum
>
>
>
>
> _______________________________________________
> You are currently subscribed to mcn-l, the listserv of the Museum
> Computer Network (http://www.mcn.edu)
>
> To post to this list, send messages to: mcn-l at mcn.edu
>
> To unsubscribe or change mcn-l delivery options visit:
> http://toronto.mediatrope.com/mailman/listinfo/mcn-l
Nick Poole
Director
MDA
The Spectrum Building
The Michael Young Centre
Purbeck Road
Cambridge
CB2 2PD
Telephone: 01223 415 760
Email: nick at mda.org.uk
Website: http://www.mda.org.uk
------- End of forwarded message -------
Nick Poole
Director
MDA
The Spectrum Building
The Michael Young Centre
Purbeck Road
Cambridge
CB2 2PD
Telephone: 01223 415 760
Email: nick at mda.org.uk
Website: http://www.mda.org.uk
Nick Poole
Director
MDA
The Spectrum Building
The Michael Young Centre
Purbeck Road
Cambridge
CB2 2PD
Telephone: 01223 415 760
Email: nick at mda.org.uk
Website: http://www.mda.org.uk
------------------------------
Message: 5
Date: Wed, 26 Jul 2006 18:08:36 +0700
From: "somsak" <[email protected]>
Subject: Re: [MCN-L] (Fwd) Re: Museum Policy
To: "'Museum Computer Network Listserv'" <mcn-l at mcn.edu>
Message-ID:
<!&!AAAAAAAAAAAYAAAAAAAAAGzIK2qkRkBCrzPUAYuZxL3CgAAAEAAAADPeCDNrIfFFp7wgXWHULXABAAAAAA==@book.co.th>
Content-Type: text/plain; charset="us-ascii"
Dear Gordon and Nick,
Your advices really help where we should start with. I and my colleague are
to reviews those in detail.
Thanks again,
Somsak
-----Original Message-----
From: mcn-l-bounces at mcn.edu [mailto:[email protected]] On Behalf Of Nick
Poole
Sent: Wednesday, July 26, 2006 4:59 PM
To: mcn-l at mcn.edu
Subject: [MCN-L] (Fwd) Re: Museum Policy
Dear Smosak (and MCN-L),
Further to my colleague (Gordon McKenna)'s email, could I also suggest
that you refer to our advisory service at
http://www.collectionslink.org.uk.
The service is free and provides information, guidance and
policy-related documents in the following areas of museum practice:
Documentation
Conservation
Preservation
Digitisation
Environmental Monitoring
Emergency Planning
Security
Insurance
Change Management
Project Management
Procurement
Copyright & licensing
Legal compliance
Marketing
Fundraising
Online publishing
It might also be useful for you to refer to the Accreditation Resource
Directory at http://www.collectionslink.org.uk/accreditation which
provides further information about areas such as producing an
Acquisition and Disposal Policy.
I should say that the content has been produced mainly for a UK
audience, but we have also included information about international
legislation and practice where possible.
Yours sincerely,
Nick Poole
Director
Museum Documentation Association
On 26 Jul 2006 at 16:16, somsak wrote:
> Dear All MCN-L Members,
>
> We are a newly established central bank museum, focusing on bank
> notes, coins, and economic related items.
>
> The new museum needs a lot more developments and efforts to make it
> be a real 'small size" museum with proper management. One of our
> weak point is that the lacking of professional staff to run the
> museum. As a central bank staff with minimum training and workshop
> in museum management, can perform those tasks in some ways, but not
> as good.
>
> We are planning for our museum policy in 2006, but till date, we
> have no proper way and solution to do so.
>
> May I ask if anyone out there, who have or take care of, preparing
> museum policy, not only IT related, but general museum policy,
> please suggest or give me advice.
>
> All ideas and advices are highly appreciated.
>
>
> Mr Somsak Vichean
> Bank of Thailand Museum
>
>
>
>
> _______________________________________________
> You are currently subscribed to mcn-l, the listserv of the Museum
> Computer Network (http://www.mcn.edu)
>
> To post to this list, send messages to: mcn-l at mcn.edu
>
> To unsubscribe or change mcn-l delivery options visit:
> http://toronto.mediatrope.com/mailman/listinfo/mcn-l
Nick Poole
Director
MDA
The Spectrum Building
The Michael Young Centre
Purbeck Road
Cambridge
CB2 2PD
Telephone: 01223 415 760
Email: nick at mda.org.uk
Website: http://www.mda.org.uk
------- End of forwarded message -------
Nick Poole
Director
MDA
The Spectrum Building
The Michael Young Centre
Purbeck Road
Cambridge
CB2 2PD
Telephone: 01223 415 760
Email: nick at mda.org.uk
Website: http://www.mda.org.uk
Nick Poole
Director
MDA
The Spectrum Building
The Michael Young Centre
Purbeck Road
Cambridge
CB2 2PD
Telephone: 01223 415 760
Email: nick at mda.org.uk
Website: http://www.mda.org.uk
_______________________________________________
You are currently subscribed to mcn-l, the listserv of the Museum Computer
Network (http://www.mcn.edu)
To post to this list, send messages to: mcn-l at mcn.edu
To unsubscribe or change mcn-l delivery options visit:
http://toronto.mediatrope.com/mailman/listinfo/mcn-l
------------------------------
Message: 6
Date: Wed, 26 Jul 2006 12:05:11 -0500
From: "Janice Klein" <[email protected]>
Subject: Re: [MCN-L] Museum Policy
To: "'Museum Computer Network Listserv'" <mcn-l at mcn.edu>
Message-ID: <007901c6b0d5$a88ddd70$8e0a010a at kendall.edu>
Content-Type: text/plain; charset="windows-1250"
I am forwarding this message to the Small Museum Group of the American
Association for State and Local History (AASLH), which is a forum composed
primarily of staff of small museums. For those who are interested in
joining the group, information can be found at
http://groups.yahoo.com/group/SmallMuseums.
Janice Klein
Chair, Small Museum Administrators Committee of the American Assocation of
Museums
Director, Mitchell Museum of the American Indian
jklein at kendall.edu
www.mitchellmuseum.org
-----Original Message-----
From: mcn-l-bounces at mcn.edu [mailto:[email protected]]On Behalf Of
somsak
Sent: Wednesday, July 26, 2006 4:17 AM
To: 'Museum Computer Network Listserv'
Subject: [MCN-L] Museum Policy
Dear All MCN-L Members,
We are a newly established central bank museum, focusing on bank notes,
coins, and economic related items.
The new museum needs a lot more developments and efforts to make it be a
real 'small size" museum with proper management. One of our weak point is
that the lacking of professional staff to run the museum. As a central bank
staff with minimum training and workshop in museum management, can perform
those tasks in some ways, but not as good.
We are planning for our museum policy in 2006, but till date, we have no
proper way and solution to do so.
May I ask if anyone out there, who have or take care of, preparing museum
policy, not only IT related, but general museum policy, please suggest or
give me advice.
All ideas and advices are highly appreciated.
Mr Somsak Vichean
Bank of Thailand Museum
--
No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.1.394 / Virus Database: 268.10.4/399 - Release Date: 7/25/2006
------------------------------
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End of mcn-l Digest, Vol 3, Issue 19
************************************
